The regular meeting of the East Amwell Township Committee was called to order at 7:30 p.m. Present were Mayor C. Larry Tatsch and Committee members Kurt Hoffman and Richard Spiegel. Deputy Mayor Kathleen Machnik and Committee member Linda Lenox were absent. Township Administrator Timothy Matheny was in attendance.
In compliance with the Open Public Meetings Act, Municipal Clerk Teresa R. Stahl announced that this is a regularly scheduled meeting, pursuant to the resolution adopted on January 1, 2007, and a meeting notice published in the Hunterdon County Democrat issue of January 4, 2007. A copy of the agenda for this meeting was forwarded to the Hunterdon County Democrat, Times of Trenton, Star Ledger, Courier News, posted on the bulletin board, and filed in the Clerk's Office on February 6, 2007.
The meeting opened with the Pledge of Allegiance to the American Flag.
AGENDA REVIEW
Under Correspondence, add a 2/7 letter from Patricia Cregar, resigning from the Ad Hoc Committee on Cable Television. Under Unfinished Business, there will be no executive session this evening since the Attorney is not present. Representatives from Verizon will be present at the February 22, 2007, Township Committee meeting to discuss FIOS availability to municipalities, and the Attorney will be present at that meeting.
ANNOUNCEMENTS
Municipal Offices will be closed on February 19, 2007, in observance of President's Day.
APPROVAL OF MINUTES
January 25, 2007, Special Minutes (Interviews) were approved on a motion by Mr. Hoffman, seconded by Mr. Spiegel, and carried unanimously.
January 25, 2007, Regular Minutes were approved on a motion by Mr. Hoffman, seconded by Mr. Spiegel, and carried unanimously.
January 25, 2007, Executive Minutes were approved on a motion by Mr. Spiegel, seconded by Mr. Hoffman, and carried unanimously with one correction, i.e., the first line should read "executive" not "special" meeting.
January 29, 2007, Special Minutes (Budget) were approved on a motion by Mr. Spiegel, seconded by Mr. Hoffman, and carried unanimously.
OPEN TO THE PUBLIC (for Comments from the Public for Items Not on the Agenda)
Mr. Hoffman made the motion, seconded by Mr. Spiegel, and carried to open to the public.
Andea Bonette, 17 Ridge Road, referenced the December 14, 2006, minutes after the governing body left executive session. She read an excerpt from the minutes about possible changes to stormwater regulations in the future, and she asked if there was anything she should be aware of as Chair of the ad hoc committee on stormwater management. Mr. Spiegel commented that his remarks on December 14 concerned a phone call to the Raritan Basin of Central New Jersey Watershed Association, i.e., Dan Van Abys, and it pertained to use of salt on municipal roads. Mr. Hoffman did not know of any current plans to change the handling of stormwater management in the municipality. Mr. Tatsch also did not foresee making any changes at this time.
Mrs. Bonette asked about the January 11 executive minutes; she noted that when she left the meeting room that night, resident Mike Strizki remained in the room. She asked if Mr. Strizki participated in the executive session along with attorney Eric Harrison, Planning Board member Don Reilly, and former Planning Board member Barbara Wolfe. The governing body stated that Mr. Strizki did leave the room before the executive session began.
Mr. Hoffman made the motion, seconded by Mr. Spiegel, and it was carried unanimously to close to the public.
Two members of Boy Scout Troop 124, Flemington, were present during the meeting - Michael Babinski and Garret Brennan. Mayor Tatsch welcomed the young men to the meeting. The boys explained that they were working on their Citizenship in the Community badges.
PUBLIC HEARINGS/INTRODUCTION
OF ORDINANCES
Public Hearing:
ORDINANCE 07-04: AN ORDINANCE AUTHORIZING, RATIFYING, CONFIRMING AND APPROVING ALL ACTIONS OF THE TOWNSHIP OF EAST AMWELL IN ACQUIRING A FEE OWNERSHIP INTEREST IN LANDS IN THIS TOWNSHIP KNOWN AS BLOCK 27, LOT 5, AUTHORIZING THE GRANTING OF A DECLARATION OF CONSERVATION RESTRICTION ON SAID LANDS, AND ALSO AUTHORIZING THE CONVEYANCE OF THE TOWNSHIP'S FEE INTEREST IN SAID LANDS TO D & R GREENWAY LAND TRUST INC. FOR A NOMINAL CONSIDERATION AND SUBJECT TO CERTAIN LIMITATIONS
As proof of publication, Mrs. Stahl presented the legal public notice from the January 18, 2007, issue of the Hunterdon County Democrat. The ordinance has been posted and available to the public since introduction on January 11, 2007.
Mr. Hoffman made the motion to open the meeting to the public, seconded by Mr. Spiegel, and it was carried unanimously.
There being no comments from the public, a motion was made by Mr. Hoffman, seconded by Mr. Spiegel, and it was carried unanimously to close to the public.
Mr. Tatsch explained that the ordinance is a technical necessity to receive Green Acres funding, and the closing (previously set for last year) is set for February 21, 2007. Mr. Hoffman commented on the long term effort to have this sixty five acre of prime environmental land preserved.
Mr. Hoffman made the motion to adopt Ordinance 07-04, seconded by Mr. Spiegel, and it was carried unanimously by roll call vote: Mr. Spiegel, yes; Mr. Hoffman, yes; Mr. Tatsch, yes.
Introduction of Ordinance:
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
ORDINANCE 07-05: AN ORDINANCE TO EXCEED THE MUNICIPAL BUDGET APPROPRIATION LIMITS AND TO ESTABLISH A CAP BANK
WHEREAS, the Local Government Cap Law, N.J.S.A. 40A:4-45.1 et seq. provides that in the preparation of its annual budget, a municipality shall limit any increase in said budget to 2.5% unless authorized by ordinance to increase it to 3.5% over the previous year’s final appropriations, subject to certain exceptions; and
WHEREAS, N.J.S.A. 40A:4-45.14 provides that a municipality may, when authorized by ordinance, appropriate the difference between the amount of its actual final appropriation and the 3.5% percentage rate as an exception to its final appropriations in either of the next two succeeding years; and
WHEREAS, the Township Committee of the Township of East Amwell in the County of Hunterdon finds its advisable and necessary to increase its CY 2007 budget by up to 3.5% over the previous year’s final appropriations, in the interest of promoting the health, safety and welfare of the citizens; and
WHEREAS, the Township Committee of East Amwell hereby determines that a 3.5 % increase in the budget for said year, amounting to $15,002.42 in excess of the increase in final appropriations otherwise permitted by the Local Government Cap Law, is advisable and necessary; and
WHEREAS, the Township Committee of East Amwell hereby determines that any amount authorized hereinabove that is not appropriated as part of the final budget shall be retained as an exception to final appropriation in either of the next two succeeding years.
NOW, THEREFORE, BE IT ORDAINED, by the Township Committee of the Township of East Amwell, in the County of Hunterdon, a majority of the full authorized membership of this governing body affirmatively concurring, that, in the CY 2007 budget year, the final appropriations of the Township of East Amwell shall, in accordance with this ordinance and N.J.S.A. 40A:4-45.14, be increased by 3.5% amounting to $52,508.47, and that the CY 2007 municipal budget for the Township of East Amwell be approved and adopted in accordance with this ordinance; and
BE IT FURTHER ORDAINED, that any amount authorized hereinabove that is not appropriated as part of the final budget shall be retained as an exception to final appropriation in either of the next two succeeding years; and
BE IT FURTHER ORDAINED that a certified copy of this ordinance as introduced by filed with the Director of the Division of Local Government Services within 5 days of introduction; and,
BE IT FURTHER ORDAINED, that a certified copy of this ordinance upon adoption, with the recorded vote included thereon, be filed with said Director within 5 days after such adoption.
By Order of the Township Committee,
_______________________
C. Larry
Tatsch, Mayor
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
Mr. Hoffman made the motion, seconded by Mr. Spiegel, and it was carried
unanimously to introduce Ordinance 07-05.
The ordinance will be published in the February 15, 2007, issue of the
Hunterdon County Democrat. The second
reading and public hearing was set for the regular meeting of March 8, 2007, at
7:30 p.m., and the public was invited to comment at that time.
SPECIAL DISCUSSIONS
PRESENTATION BY NICHOLAS WARMINSKY ON PROPOSED EAGE SCOUT PROJECT AT THE
MUNICIPAL BUILDING
Nicholas Warminsky, a Boy Scout of Troop 194, was present and referenced
his January 25, 2007, letter and proposal for the Restoration of the Veterans’
Memorial at the municipal building as a fulfillment of his Eagle Scout
requirement. He thanked Mrs. Stahl
and the governing body for allowing him to present his proposal this evening. He stated that he will also need to receive
his Scout Master’s approval for the project, and he would require a letter from
the Township Committee that they approve of the project. The plan is to refurbish the Veterans’
Memorial with a rededication ceremony on Veterans' Day 2007; the work includes
removing dead weeds and plants, resetting rocks, providing step stones to the
flagpole, plant and mulch, and construct a drip irrigation system. Once the governing body approves the
proposal, Mr. Warminsky will submit a work plan for their approval, including
landscaping plans. He was looking for
donations from local nurseries, such as Sweet Valley Farms and Rutgers
Landscaping. The plan will include
drought resistant plants, and the objective is to minimize maintenance and the
amount of water use. The work should
be completed by Spring 2008.
Mr. Hoffman recommended that Mr. Warminsky consider getting excess plants
from the Township’s plant exchange, usually the first weekend in May.
Mr. Hoffman and Mr. Tatsch agreed that this was a worthwhile project, and
they thanked Mr. Warminski for his proposed efforts.
Mr. Hoffman made the motion, and it was seconded by Mr. Spiegel to
approve the Eagle Scout Project, proposed by Nicholas Warminsky, to restore the
Veterans’ Memorial at the municipal building, subject to review of the
landscape plan. The motion included
sending a letter to Scout Master of Troop 194 indicating the governing body’s
approval of the project.
Mr. Spiegel commented on meeting with Nicholas and his father about the
proposed project, and he “felt that Nicholas was enthusiastic and would do a
good job.”
The motion was carried unanimously.
HEAVY TRUCK TRAFFIC ON ROUTE 31
Les Hamilton was present.
Mr. Tatsch explained that Mr. Hamilton, as a former Township Committee
member and Mayor, worked extremely hard several years ago with state
representatives, county members, and other municipal leaders in getting state
ordinances to reduce truck traffic.
The result was legislation signed by then Governor Whitman to limit
truck traffic on Route 31 to trucks 96 inches or less and no tandem
trucks. The law was deemed
unconstitutional last year, and there are new proposals being considered. Mr. Hamilton was present tonight to explain
the matter.
Mr. Hamilton commented on the efforts of Mayors and Senators in
convincing then Governor Whitman to sign the heavy truck legislation. At that time, there were five fatal car
accidents involving large trucks, which influenced the decision; since the truck
traffic reduction, there have been no fatal accidents on Route 31. However, the legislation was overturned
since out of state trucks were restricted more than in-state vehicles; Governor
Corzine appealed the decision, however, the appeal was not successful. There are new regulations being proposed,
which will open Route 31 to heavy truck traffic once again. Mr. Hamilton urged the governing body to
pass two resolutions he presented, i.e., 1) to oppose heavy truck regulations
on Route 31, and 2) to allow local police enforcement.
Mr. Spiegel provided specific information on the proposed legislation,
noting that the US Supreme Court overturned the legislation, and there was an
ad hoc committee, including representatives from the NJ Department of
Transportation, New Jersey League of Municipalities, Tri-State Transportation,
NJ State Police, and the NJ Motor Truck Association on establishing criteria
for road usage. He explained that the
regulations include an Appendix A, which shows that no trucks are allowed from
Trenton City to Ewing. Mr. Spiegel and
Mr. Hamilton exchanged comments about roads, which were part of the New Jersey
Access Network, about use of the National Network with trucks being allowed on
the NJ Access Network for limited purposes, and about the need to get back to
the National Network directly, except for visits to local terminals. Mr. Spiegel and Mr. Hamilton had varying
opinions about whether Route 31 through Hopewell Township was on the NJ Access
Network or not. Both were in agreement
that the intent of the regulation was to address what the trucking industry
felt was an unequal treatment between in and out of state truckers, and to
provide a hierarchy of roads for use by heavy truck vehicles.
Mr. Hamilton stated that he spoke with representatives from Tri-State Transportation
and with the Mayor of Pennington, and they agree that the section of Route 31
in this area will be open to heavy truck traffic. Mr. Tatsch noted that there was a deadline of February 16 to
respond to the proposed regulations, and there was a meeting scheduled at Rider
College on February 13 at 6:30 p.m. (sponsored by Congressman Holt). All agreed that there was some urgency in
responding to the proposal.
Mr. Spiegel continued to debate the issue with Mr. Hamilton. Mr. Tatsch stated that the issue may be
confusing, but he suggested that Mr. Hamilton be appointed as an ad hoc
committee of one to make inquiries and phone calls to obtain the answers
necessary to make sure that the ban of the large trucks continues on Route 31.
Mr. Tatsch stated that the resolutions should be approved this evening,
and he noted that the resolution on the inspection issue "stood on its
own." Mr. Spiegel noted his
concern that no taxpayer’s money should be spent on an issue that was approved
by the U.S. Supreme Court. Mr. Hamilton
explained that the law was written to address in or out of state truck drivers
and had nothing to do with whether traffic was banned or not on Route 31. Mr. Tatsch stated that no funds would be
expended with the approval of the resolutions.
Mr. Hoffman spoke about truck inspections by state police; Mr. Hamilton
stated that local authorities should also have the ability to inspect vehicles
to augment the state police inspections.
Mr. Spiegel asked Mr. Matheny to comment on the ability of state police
under Title 39 to inspect trucks; Mr. Matheny said that local police can
inspect for weights, but must call the state police before hand and cannot stop
without probable cause.
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
RESOLUTION
#41-07
WHEREAS, there are numerous reports that preventing overweight and unsafe heavy trucks provides benefits to the public in increased ride comfort, travel time, reduced need for road repair tax money, and most importantly, increased safety; and
WHEREAS, a State of California truck safety study documented that increased inspections of heavy trucks resulted in a 10% reduction in truck-at-fault collisions and a 26% reduction in truck-at-fault collisions related to defective brakes; and
WHEREAS, the State of Maryland experienced more that a 50% reduction in truck-at-fault accidents within seven years following the introduction of a weight and inspection program; and
WHEREAS, the State of Pennsylvania study of trucks on routes leading out of New Jersey placed 53% of trucks out-of-service and 14% of drivers out-of-service; and
WHEREAS, a NJ State Police inspection on Rt. 202/31 resulted in 14% of the trucks and/or drivers being placed out-of-service; and
WHEREAS, the inspection of heavy trucks is only allow by NJ State Police, and while the NJ State Police that inspect trucks are excellent, the State Police resources available for inspections of heavy trucks is inadequate, and thereby indirectly endangers the motoring public; and
WHEREAS, while a substantial increase in State Police dedicated to the inspection of heavy trucks is needed and supported, it is not likely that the NJ State Police resources will be increased;
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of East Amwell, Hunterdon County, that the State of New Jersey allow the municipal police in towns and townships in New Jersey to begin inspecting heavy trucks for safety and weight; and
BE IT FURTHER RESOLVED that the State provide for the necessary training of municipal police to properly inspect heavy trucks, at a reasonable cost.
By Order of the Township Committee,
_________________________
C. Larry Tatsch, Mayor
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
Mr. Hoffman made the motion, seconded by Mr. Spiegel, and it was carried
unanimously.
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
RESOLUTION #42-07
WHEREAS, Route 31 between Route 202 in Hunterdon County and Route 95 in Mercer County is a two lane, narrow, curving, hilly road with residential and commercial driveways, which make the road inappropriate to safely drive large semi-trailer trucks; and
WHEREAS, at one time there were a large number of 96” and 102” wide semi-trailer trucks using Route 31, during which time there were several accidents involving automobiles and semi-trailer trucks, which were caused by semi-trailer trucks and resulted in fatalities to the car occupants; and
WHEREAS, Governor Whitman heeded the advice of elected officials at all levels of government and restricted Route 31 between Route 95 and Route 202 to the 96” wide trailers to protect public safety, and there have been no fatal accidents since Route 31 was restricted to 96” trailer trucks; and
WHEREAS, now the New Jersey Department of Transportation has proposed new regulations that will allow all size semi-trailer trucks, including 102” wide trailers and the double trailer combinations, to use this section of Route 31, which will increase the potential for accidents, including fatal accidents; and
WHEREAS, there are other roads available to semi-trailer trucks that are designed for heavy trucks and are safer than this section of Route 31;
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of East Amwell, Hunterdon County, that the New Jersey Department of Transportation continue the restriction of Route 31 to the 96” wide trailer trucks; and
BE IT FURTHER RESOLVED that the State of New Jersey provide sufficient police to enforce this restriction.
By Order of the Township Committee,
_____________________________
C. Larry Tatsch, Mayor
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
Mr. Hoffman made the motion, seconded by Mr. Spiegel, and it was carried
unanimously.
The resolutions will be sent along to other municipalities for their
consideration. Mr. Hamilton agreed to
attend the February 13, 2007, meeting at Rider College and get more
information.
Mr. Tatsch commented on laws developed to protect citizens and on
aggressive action by volunteers as a benefit to the township. Mr. Spiegel noted that towns may pass their
own ordinances, noting the Court’s decision on this matter; Mr. Hamilton
clarified that this mean that towns may restrict traffic on local township
roads, but not on state roads which run through the towns.
SPECIAL COMMITTEE REPORTS - None
STANDING COMMITTEE REPORTS
ADDITIONAL 2007 APPOINTMENTS/RESIGNATIONS
1) Recreation
Committee: A phone call to the
Clerk on January 25, 2007, from Joseph Woodby indicated that he was
resigning from the Recreation Committee.
Mr. Hoffman made the motion, seconded by Mr. Spiegel, and it was carried
unanimously to accept the resignation of Joseph Woodby with regret.
Mr. Hoffman made the motion, seconded by Mr. Spiegel, and it was carried
unanimously to appoint Julie Sansone as a regular member of the Recreation
Committee and Carolyn Viola as an Alternate Member of the Recreation
Committee.
2) 2007 Historian: Mr. Hoffman made the motion, seconded by Mr.
Spiegel, and it was carried to appoint Ilona English as the 2007 Historian.
3) Ad Hoc Committee on
Cable TV: Mr. Spiegel made the
motion, seconded by Mr. Hoffman, and it was carried unanimously to accept
Patricia Cregar's letter of resignation with regret. The governing body felt that no additional appointments would
be made to this committee, which has five members on it at this time.
UNFINISHED BUSINESS
TOWNSHIP ADMINISTRATOR'S UPDATE:
1) 2007 Animal Control Contract: Mr. Matheny commented on the recent draft agreement for Animal Control Services by the Animal Control Officer (ACO) of Raritan Township. He made some changes and returned to Raritan Township for approval by their Township Committee. The proposal will include "24/7" coverage for East Amwell at a set rate. Cost is based on census figures at $2 per person in East Amwell Township. Mr. Matheny will get advice from the Township Attorney on having the Animal Control Officer carry a weapon for safety and protection of the residents. Mr. Matheny commented favorably on the services of Thomas Dodd in the capacity of ACO, noting his attempt to keep costs at a minimum under last year's contract. Mr. Tatsch agreed that it was a benefit to the residents to have 24-hour coverage.
2) Acting Clerk for 2-10 through 2-18/07: Mr. Matheny asked former Deputy Clerk if she would be willing to fill in as Acting Clerk during Mrs. Stahl's absence next week. Attorney Cushing noted that a resolution would be necessary.
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
RESOLUTION #43-07
BE IT RESOLVED by the Township Committee of the Township of East Amwell that they appoint Darlis Maksymovich as Temporary Acting Clerk in the absence of Municipal Clerk Teresa Stahl during the week of February 10 - 18, 2007.
By Order of the Township Committee,
__________________________
C. Larry Tatsch, Mayor
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
Mr. Hoffman made the motion, seconded by Mr. Spiegel, and it was carried unanimously.
3) Municipal Building Update: Mr. Matheny noted that the Historic Preservation boxes have moved to a storage unit. Public Works Superintendent Howell ordered a new replacement window for the back wall. Additionally, quotes were solicited from two vendors for the water remediation, vapor barrier, and floor system for the basement, and they came in between $18,000 and $19,100, which was over the "Pay to Play" amount of $17,500. Mr. Matheny met with Mr. Howell, Treasurer/CFO Luhrs, and Clerk Stahl to discuss next steps, and it was determined that a formal bid would be appropriate.
Mr. Spiegel commented on getting more quotes and noted that if Mrs. Luhrs took courses towards becoming a Purchasing Agent, the bid level would be raised to $25,000. Mr. Matheny felt that the bid process was the correct procedure at this time, and Mr. Tatsch was in agreement.
4) Defibrillator in Municipal Offices: Mr. Matheny explained that OEM purchased a defibrillator for the municipal building, and member Charles Soos will be training the staff in its use at the next staff meeting.
5) Additional Dues for Treasurer/CFO: Mr. Matheny explained that Mrs. Luhrs is a member of three associations, and the policy manual limits annual membership dues to $125. Mrs. Luhrs splits her dues between two municipalities. This year one of the organizations raised dues from $30 and $25 per lunch to $100 per year including luncheons, and this will put Mrs. Luhrs over the limit. Mr. Hoffman made the motion, seconded by Mr. Spiegel, and it was carried unanimously to increase membership fees for Mrs. Luhrs to $150.00.
2007 TOWNSHIP COMMITTEE LIAISONS: Mr. Tatsch commented on the changes to the liaison list based on comments from the last meeting. A motion was made by Mr. Hoffman, seconded by Mr. Spiegel, and carried unanimously to approve the list as presented this evening.
STATUS ON TREE HARVESTING ORDINANCE: Committee members acknowledged the unofficial minutes of the tree harvesting ad hoc committee meeting on January 23, 2007, with members of the public present. Significant input was received from the public on various aspects of the ordinance, and member Fred Gardner's comments were specifically acknowledged. The ordinance will be reconsidered, based on the comments, and will be resubmitted to the Planning Board and Township Committee at a future date.
HUNTERDON COUNTY CHAMBER OF COMMERCE BUSINESS & GOVERNMENT COUNCIL GRANT AWARD: The Council sent their 2/1/07 letter to municipalities announcing the award of their NJ Department of Community Affairs Shared Services Grant. The Chamber will be the regional coordinator to facilitate identifying opportunities for shared services among municipalities. While there was originally a request for participants to provide matching funds towards the grant, this is no longer necessary. The Chamber is requesting an administration fee for participating municipalities in the amount of $100 for membership to the Council.
Mr. Hoffman made the motion, seconded by Mr. Spiegel, and it was carried unanimously to authorize the expenditure of $100 for the membership fee.
TOWNSHIP ADMINISTRATOR'S UPDATE, CONTINUED
6) Procedure for Paying Bills: Mr. Matheny commented on a recent discussion with the Treasurer and the Clerk on authorization for paying office bills. Mr. Matheny explained the process developed with the Treasurer to provide a requisition form for her to confirm the money is available; Mr. Matheny will then sign to authorize the expenditure of funds, and the indivdual departments will sign off on the voucher. As an example, he spoke about the recent expenditure of funds to purchase the basement window.
Mr. Matheny spoke about the quotes for the basement remediation, noting that if they were in the range of $10,000 - $13,000, he believed that he was authorized, as his responsibility as the Township Administrator and Purchasing Agent, to sign the agreement to proceed with the work. He based this on the fact that the governing body already had an ordinance in place and that he had authorization to proceed with the plan. Mr. Matheny's position was that he could do this if the award was under the bid threshold and the Pay to Play threshold, i.e., these agreements must be authorized by the governing body.
Mr. Matheny asked for direction and clarification from the governing body on this policy. Mr. Tatsch clarified that the question is whether Mr. Matheny could have authorized the work if it came under the threshold (i.e., within the quote range), based on the governing body's prior approval of the ordinance to do the work. Mr. Hoffman and Mr. Tatsch agreed that this would be appropriate, noting that Mr. Matheny would report back to the governing body at the next meeting on awards made. Mr. Matheny stated that this would also apply to other small "contracts" he is researching.
Committee members felt that Mr. Matheny should also make sure that Ms. Machnik and Ms. Lenox agree with the policy.
RESOLUTION TO ENTER EXECUTIVE SESSION: This item was removed from the agenda at the beginning of the meeting since the attorney was not present this evening. Mr. Cushing will be at the next regular meeting, and the session may occur at that time.
NEW BUSINESS
RESOLUTION OF RECOGNITION FOR EAGLE SCOUT: The 10/4/06 request from Linda Smith (received by the Clerk on
1/16/07) for recognition for her son, Timothy Smith, for his Eagle Scout
ceremony was discussed. Mr. Hoffman
commented favorably on Boy Scouts of America, and the governing body offered
congratulations to Timothy for achieving this goal.
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
RESOLUTION # 44-07
WHEREAS, Timothy Smith
has achieved the Boy Scouts of America's highest rank of Eagle Scout on July
19, 2006, and will be so honored at a ceremony during 2007; and
WHEREAS, only two percent
of all Boy Scouts accomplish this esteemed level of scouting; and
WHEREAS, Timothy is an
outstanding and respected member of Troop 194 in Flemington, New Jersey; and
WHEREAS, in order to earn
the rank of Eagle Scout, Timothy built a Labyrinth Memorial Garden at St. Paul's
Lutheran Church in Flemington; and
WHEREAS, Timothy Smith
exemplifies the honored traditions and doctrine of the Boy Scouts of America
and is an inspiring role model for the youth of his community;
NOW, THEREFORE, BE IT
RESOLVED that the Mayor and Township Committee of the Township of East Amwell
does hereby commend Timothy Smith for his commitment to the Boy Scouts of
America and extends sincere congratulations to him, his family and Troop 194 on
this well deserved honor; and
BE IT FURTHER RESOLVED
that a copy of this Resolution be presented to Timothy Smith in recognition of
his achievement.
By
Order of the Township Committee,
__________________________
C.
Larry Tatsch, Mayor
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
Mr. Hoffman made the motion, seconded by Mr. Spiegel, and it was carried
unanimously to approve the resolution.
EAST AMWELL TOWNSHIP SCHOOL READ ACROSS AMERICA DAY Mrs. Stahl reminded the governing body to
contact East Amwell School if they were able to participate in the program on
February 26. The governing body
approved a resolution at their January 25, 2007, meeting in support of the
program.
RAFFLE LICENSE #RA07-02 FOR THE COOPERATIVE HOUSING CORPORATION: Mrs. Stahl noted that this organization held
a similar raffle at The Ridge at Back Brook last year for their non-profit organization.
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
RESOLUTION #45-07
BE IT RESOLVED by the Township Committee of
the Township of East Amwell that they hereby support the fund raising efforts
of the Cooperative Housing Corporation, 62 East High Street, Somerville, New
Jersey 08876; and
WHEREAS, the Cooperative
Housing Corporation has made application to hold an off premises 50/50 raffle
on June 25, 2007, at 7:30 PM at The Ridge of Back Brook, 211 Wertsville Road,
Ringoes, NJ 08551;
NOW, THEREFORE, BE IT
RESOLVED by the Township Committee of the Township of East Amwell, that raffle
license number #RA07-02 be approved and processed.
By Order
of the Township Committee,
__________________________
C. Larry Tatsch, Mayor
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
Mr. Hoffman approved the resolution, seconded by Mr. Spiegel, and it was
carried unanimously.
HUNTERDON COUNTY ADMINISTRATOR'S LETTER ON PARIS GRANT: The January 26,
2007, letter from Hunterdon County Administrator Cynthia Yard was
reviewed. The County is initiating a
New Jersey Division of Archives and Records Management (DARM) Grant for the
development of records management infrastructure development. The program will provide funding for
individual municipalities to do their own records management inventory and
allow them to become eligible for future state funding.
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
RESOLUTION #46-07
BE IT RESOLVED, by the
Mayor and Township Committee of the Township of East Amwell, that:
WHEREAS, the State of New
Jersey has launched its pioneering Public Archives and Records Infrastructure
Support (PARIS) grant program to meet the strategic records management,
preservation, and storage needs of county and municipal governments; and
WHEREAS, a top priority
of the PARIS Grants program is to achieve efficiencies of cost and operation
through shared services and to create a service structure for municipalities
that do not have the resources to create one for themselves; and
WHEREAS, in the 2007-08
grant cycle, priority funding will be given to county projects to perform
municipal inventories for all of their municipalities; and
WHEREAS, the Township of
East Amwell desires to collaborate with the County of Hunterdon in the
performance of an archives and records management inventory, needs assessment,
and strategic plan; and
WHEREAS, the Township of
East Amwell urges the County of Hunterdon to develop a proposal to perform
county-wide municipal inventories, needs assessments, and strategic plans; and
WHEREAS, the Township of
East Amwell is acknowledging that the County of Hunterdon would be both the
lead agency and the applicant for such a proposal;
NOW, THEREFORE, BE IT
RESOLVED by the Mayor and the Township Committee of the Township of East
Amwell, that East Amwell Township does support and commit to cooperation and
participation in the PARIS grant for the purposes set forth above, and to
execute and deliver all documents required incident thereto.
By Order
of the Township Committee,
____________________________
C. Larry
Tatsch, Mayor
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
Mr. Hoffman made the motion, seconded by Mr. Spiegel, and it was carried
unanimously.
OPEN TO THE PUBLIC
Mr. Hoffman motioned, seconded by Mr. Spiegel, and it was carried to open
to the public.
Andrea Bonette, 17 Ridge Road, asked a policy question, noting that the
policy book was a "living document," and she worked with Township
Committee Larry Zambrowski and the Clerk on development of the policy book
several years ago. Mrs. Bonette noted
that at that time, the Clerk was paid $2,000 as Office Administrator but gave
the position up because of clerk responsibilities. She noted that she and Township Committee member Pete Taft
worked on a job description to appoint an Office Administrator with office
staff experience, and Karl Posselt was hired for the position. The salary and wage for the current
Township Administrator has increased from $2,000 - $50,000 in six years.
Mrs. Bonette referred to the January 6, 2007, budget minutes wherein
merit increases were discussed for another employee; at that meeting, Mr.
Matheny indicated that the increase in salary by 4.5% in 2007 was an indication
that the staff was being compensated for their excellent services, and that a
better merit system would be developed for future use.
Mrs. Bonette also noted that at the December 28, 2006, budget meeting,
Mr. Matheny's request for an increase from $48,000 to $52,000 was discussed,
but he was offered the same 4.5% increase as other employees. She also noted in the minutes that Mr.
Reilly believed the Administrator could be reviewed on his anniversary, and
during that meeting, an increase to 6.5% was considered. Mrs. Bonette read from the January 25,
2007, minutes when there was a consensus of opinion that Mr. Matheny would
receive an increase of 3.8% in addition to the 4.5% increase on his anniversary
date to increase the salary to $52,000.
Mrs. Bonette also noted that the former Deputy Clerk would be filling in
for the Clerk during Mrs. Stahl's vacation, and she hoped that consideration
would be given to increasing that employee's salary as a temporary employee, as
was done for the temporary Planning Board position. Mr. Matheny stated that there was no precedent for office
coverage for routine vacation (i.e., in this case, five days), and he compared
this to the Construction and Board of Health secretary being on vacation and
having her office covered by answering phones, etc. as "cross
training." Mr. Matheny already
discussed the Clerk's Office coverage with the employee, and the only change
would be in covering the office for an additional 2.5 hours during the week,
for which the employee will be compensated with her hourly rate. Mrs. Stahl added that the Acting Clerk
title was basically a legality to cover the office during her absence since
there is no Deputy Clerk at this time, and that the employee would not be asked
to handle all Clerk's duties, including minutes, communications, etc.
Mr. Matheny spoke about development of policies to cover employees handling other department duties for a period of 30 days or more as opposed to short-term coverage during vacation or routine days off. Mr. Tatsch agreed that the policy should be written and reviewed to present a clearer picture. Mr. Spiegel commented on precedent being set by having Assistant Road Supervisor Bob Kadezabek act as Public Works Director last year, and Mr. Spiegel felt that additional remuneration should be given to him.
Frances Gavigan, 123 Wertsville Road, commented on reviewing budget minutes, and as a taxpayer, she had no objection to the 4.5% increase for Township Administrator Timothy Matheny and the anniversary increase of 3.8%. She commented on costs for litigation increasing because of an internal lawsuit, on the fact that she has observed control to office operations and organization, and she believed that "Mr. Matheny was well worth it, … along with providing a living wage to retain him." She was supportive of the increase in salary to $52,000 for Mr. Matheny.
Mr. Spiegel made the motion, seconded by Mr. Hoffman, and it was carried unanimously to close to the public.
ADMINISTRATIVE REPORTS
TREASURER LUHRS presented the bills of the evening and a statement of cash on hand. Mrs. Luhrs also provided revised budget sheets from the last meeting, showing a less than 2% increase in tax rate, provided the state figures are within the allotted range.
Bills of the evening were approved on a motion by Mr. Hoffman, seconded by Mr. Spiegel, and carried unanimously.
All other administrative reports were received without comment.
CORRESPONDENCE
No comments on correspondence were made.
ADJOURNMENT
There being no further business, a motion was made by Mr. Hoffman,
seconded by Mr. Spiegel, and carried unanimously to adjourn the meeting at 8:55
p.m.
_________________________________
Teresa R.
Stahl, RMC/CMC
Municipal
Clerk