The regular meeting of the East Amwell Township Committee was called to order at 7:30 p.m. Present were Deputy Mayor Kathleen Machnik, and Committee members Kurt Hoffman, Richard Spiegel, and Linda Lenox. Township Administrator Timothy Matheny was in attendance. Mayor C. Larry Tatsch was absent.
In compliance with the Open Public Meetings Act, Municipal Clerk Teresa R. Stahl announced that this is a regularly scheduled meeting, pursuant to the resolution adopted on January 1, 2007, and a meeting notice published in the Hunterdon County Democrat issue of January 4, 2007. A copy of the agenda for this meeting was forwarded to the Hunterdon County Democrat, Times of Trenton, Star Ledger, Courier News, posted on the bulletin board, and filed in the Clerk's Office on June 26, 2007.
The meeting opened with the Pledge of Allegiance to the American Flag.
AGENDA REVIEW
Under Correspondence, add the following: The 6/28 email from Assemblyman McKeon acknowledging East Amwell's resolution in support of the Garden State Preservation Trust Fund and the 6/28 fax from Governor Jon Corzine on Asset Monetization Proposal Core Principles; Under Township Administrator's Update, add County Identification Cards; Good Wishes for Dave Mummey; and an update on the Russell Easement on Rocktown Road. (For the record, under Farmland/Open Space Preservation, Chairwoman Robbi discussed the B.27.01/L. 18 & 32 Site Visit.)
ANNOUNCEMENTS
Municipal Offices will be closed on Wednesday, July 4, 2007, in observation of Independence Day.
Hunterdon County Utilities Authority will hold a Hazardous Clean Up Day on Saturday, July 14, 2007, from 9 a.m. - 1 p.m. at the Hunterdon County Complex on Route 12. Call 908:788-1110 for information.
East Amwell Township Board and Committee Members are reminded to notify their Chairmen and Secretaries/Administrative Officers if they are going to miss meetings due to vacation or travel plans.
There will be only one Township Committee meeting in July on July 19, 2007, and only one meeting in August on August 16, 2007.
East Amwell Township Recreation Committee will sponsor a community event, i.e., a concert and picnic at Clawson Park on Sunday, July 15, from 4 p.m. until dusk. The public is encouraged to attend.
Mr. Hoffman stated that he and his wife have been trying to sell their house for 10 months, and there is an offer, with an apparent closing date of August 15. He stated that July 19 would be his last Township Committee meeting.
APPROVAL OF MINUTES
June 14, 2007, Regular Minutes: Motion by Mr. Spiegel, seconded by Mr.
Hoffman, and carried unanimously to approve the minutes.
June 14, 2007, Executive Minutes (Emergency Management, Personnel, Litigation): Motion by Mr. Spiegel, seconded by Ms. Lenox, and carried unanimously to approve the minutes.
OPEN TO THE PUBLIC (for Comments from the Public for Items Not on the Agenda)
Motion by Mr. Hoffman, seconded by Ms. Lenox, and carried unanimously to open to the public.
Andrea Bonette, 17 Ridge Road, noted her OPRA request for staff meeting agendas and notes, which was denied as "consultative and deliberative" material. She commented on reading two sets of minutes prior to denial. Mrs. Bonette stated that she is looking for policy and topics discussed by staff, not staff reactions. She referenced a June 6 Star Ledger article about the release of OPRA items, commenting on the Township's choice to release materials or not. She further commented on open government in the municipality.
Mrs. Bonette asked about a bill on the May 24th bill list for the Township Administrator's $310 dues for National FBI and Leadership programs. Mrs. Bonette commented on the increase in Mr. Matheny's salary to $52,000, and she asked about objectives for 2007. Ms. Machnik explained that the money in question was for dues and conferences, which were discussed at the time of Mr. Matheny's hire, and the governing body did not have a problem with them, recognizing the need for professional development for the position and the township. The courses were part of Mr. Matheny's contract agreement. Mrs. Bonette asked about the availability of the contract.
Mrs. Bonette congratulated Mr. Hoffman on the sale of his house.
Glorianne Robbi, 144 Lambertville-Hopewell Turnpike, thanked Mr. Hoffman for his time and energy in serving the municipality, stating that "we are richer for it." Mr. Hoffman reminded her that his last meeting would be on July 19.
Mrs. Robbi stated that she was an alumnae of the Leadership New Jersey Program, and it is a great program. She commented that her former employer paid the dues, it was a great networking program, and it was a worthwhile program in which to participate. She concluded that if it is in Mr. Matheny's contract, there should be no question about it.
Motion by Mr. Hoffman, seconded by Mr. Spiegel, and carried unanimously to close to the public.
SPECIAL DISUCSSION
CONTINUED DISCUSSION ON PURCHASE OF MOWER FROM OPEN SPACE TRUST FUND (see June 14, 2007, minutes for background) DPW Superintendent George Howell was present during this discussion.
Mr. Matheny provided memos (including his 6/28/07 "background" memo) and pictures of mowers for the governing body, and he noted that the discussion is not about vendors or brands. He stated that there is funding in the 2007 budget for the purchase of a 6 foot mower in the amount of $30,000. The last mower purchased was in 1992 - it is a heavy duty 6 foot mower with the deck repaired last year. Mr. Matheny had a discussion with Public Works Superintendent George Howell about the advisability of purchasing a 10.5 foot mower instead. The increase in the budget would be $18,000 for the larger mower, and funding could be utilized from the Open Space Trust Fund since the equipment would be used at Clawson Park and the municipal field (i.e., park mowing). The larger mower would allow for quicker mowing, and it is anticipated that the unit would have a 15 - 20 year life span. Mr. Matheny stressed that this is a governing body decision, and both he and the Road Department would be satisfied with whatever decision was made.
Mr. Matheny continued with his presentation, as follows: There were three different demonstrations of mowers; while mowing was outsourced last year, it is being done in-house this year; using 6 foot mowers, it took 2.5 days to mow the grounds, while using the 6 foot mower and the 10.5 foot mower, the men were able to complete the work in a day (i.e., saving approximately 15 days work over the course of the mowing season). Other comments included having weather conditions which are not conducive to mowing, and the task "gets ahead of you"; there is shut down and start up time involved with mowing; the 10.5 foot mower has "wings" which raise when not in use, which makes the mower easily maneuvered.
Mr. Howell commented on mower size and versatility. Mr. Hoffman asked about mowing heavy brush; Mr. Howell commented on the heaviness of the mower to be able to do this. Mr. Hoffman commented on burning out smaller mowers faster, and he spoke about man-hours associated with small mower use.
Ms. Machnik asked about ancillary costs associated with the purchase of the larger mower; Mr. Howell could not comment; however, he said that both types of mowers would use diesel fuel.
Mr. Spiegel spoke about the importance of having the blades sharpened after each use to prevent strain on the gearbox and the need to purchase a second set of blades.
Specific cutting patterns at the park were mentioned, i.e., the front of the park, around the paths, and center section is mowed, while the back portion of the park is brush-hogged using the Township's brush-hog.
On a question from Mr. Spiegel, Mr. Howell explained that the ordinance introduced at the last meeting for $18,000 for the mower attachment was to purchase a hitch for an existing tractor similar to a boom mower for roadside mowing.
Mr. Spiegel stated that since the last meeting, he has looked into lease programs with John Deere and Storr Tractor. He thought that the John Deere dealer spoke with Mr. Howell and Mr. Matheny, which he did not. Mr. Spiegel commented on The Ridge at Back Brook leasing equipment, and he commented on a dealer in Hackensack who would have information. Treasurer Jane Luhrs, in the audience, commented that leasing costs would have to come out of the operating budget, not the capital budget (where funding for the purchase of the mower was anticipated). She stated that there was no funding put in place in the operating budget for leasing.
Mr. Hoffman commented that the 6-7 year payback time on the $48,000 purchase of the 10.5 foot mower, noting that the purchase would give the Road Department flexibility to mow when necessary and to work on other projects. Ms. Machnik agreed, stating that there may be some further purchase of open space in the future, and the larger unit would accommodate the additional acreage. Ms. Machnik commented that the explanation of the 10.5 foot mower with wings (i.e., not a "behemoth") was beneficial; she felt that purchase of this unit would allow time savings and versatility, and it would be a "wise investment" for taking care of the recreation lands currently owned and land to be acquired.
It was the consensus of the entire governing body present that they would prefer to allocate $48,000 for the purchase of a 10.5 foot mower. The governing body agreed to hold a public hearing for an amendment to the 2007 Open Space Trust Fund to include the additional $18,000 for the purchase of the mower.
2007 OPEN SPACE TRUST FUND - PUBLIC HEARING ON THE AMENDMENT TO THE TRUST FUND
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AMENDMENT TO THE 2007 OPEN
SPACE TRUST FUND HEARING - JUNE 28, 2007
Purpose: As designated by N.J.S.A. 12-15.7, the tax may be used for acquisition of lands for recreation and conservation purposes, development of lands acquired for recreation and conservation purposes, maintenance of lands acquired for recreation and conservation purposes, acquisition of farmland for farmland preservation purposes, historic preservation purposes, payment of debt service on indebtedness issued or incurred by a municipality for any of the purposes above. During the budget process each year, a public hearing is held on the allocation of funds raised by the open space tax.
The 2007 Open Space Trust Fund was approved on March 22, 2007, for the use of the following:
$105,000 Township Park Maintenance (Maintenance of Lands for Recreation and Conservation)
- $15,000 for a Pole Barn at the Marion S. Clawson Memorial Park
- $40,000 for park maintenance
- $30,000 for a mower for municipal fields
- $20,000 for a water supply and irrigation system for the soccer fields at
the East Amwell Township School
$184,250 Down Payments & Soft Costs (Acquisition of Lands for Recreation and Conservation)*
Total
Open Space Trust Fund: $289,250
The proposed amendment is to
add $18,000 to Township Park Maintenance, increasing $30,000 for a mower for
municipal fields to $48,000 for purchase of the mower, thereby increasing the
figure for Township Park Maintenance to $123,000.
The Total Open Space Trust Fund will be increased from $289,250 to $307,250.
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Motion by Mr. Hoffman, seconded by Mr. Spiegel, and carried unanimously to open to the public for comment. There being no comments from the public, motion by Mr. Spiegel, seconded by Ms. Lenox, and carried unanimously to close to the public.
Motion by Mr. Hoffman, seconded by Mr. Spiegel, and carried unanimously to amend the 2007 Open Space Trust Fund, as outlined above.
2007 CAPITAL BUDGET AMENDMENT RESOLUTION
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RESOLUTION #104-07
WHEREAS, the local Capital Budget for the year 2007 was adopted on April 26, 2007; and
WHEREAS, it is desired to amend the adopted Capital Budget for the year 2007;
NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of East Amwell, County of Hunterdon, New Jersey, that the following amendment to the adopted Capital Budget be made:
CAPITAL BUDGET (Current Year Action)
PLANNED FUNDING SERVICES FOR CURRENT YEAR-2007
Estimated Grants in Aid
Total Costs and Other Funds
Project Title
Clawson Park Equipment
From $30,000 $30,000
To $48,000 $48,000
Total -
All Projects
From $8,687,100 $369,250
To $8,705,100 $387,250
5 YEAR CAPITAL PROGRAM - 2007 - 2011
SUMMARY OF ANTICIPATED FUNDING SOURCES AND AMOUNTS
Estimated Total Funding Amounts
Costs
Project Title
Clawson Park Equipment
From $70,000 $30,000
To $88,000 $48,000
Total -
All Projects
From $8,687,100 $3,053,100
To $8,705,100 $3,071,100
5
YEAR CAPITAL PROGRAM - 2007 - 2011
SUMMARY OF ANTICIPATED FUNDING
SOURCES AND AMOUNTS
Estimated Total Grants in Aid
Costs and Other Funds
Project Title
Clawson Park Equipment
From $70,000 $70,000
To $88,000 $88,000
Total -
All Projects
From $8,687,100 $957,525
To $8,705,100 $975,525
BE IT FURTHER RESOLVED
that a certified copy of this resolution be filed forthwith in the Office of
Director of Local Government Services within three days after the adoption of
this project for the 2007 Capital Budget.
By Order
of the Township Committee,
____________________________
Kathleen
Machnik, Deputy Mayor
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Motion by Mr. Hoffman, seconded by Mr. Spiegel, and carried unanimously
to approve the resolution.
INTRODUCTION OF ORDINANCES
ORDINANCE 07-12
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ORDINANCE 07-12
AN ORDINANCE TO PROVIDE FOR THE PURCHASE OF A MOWER FOR THE PARKS WITH A MINIMUM OF TEN AND ONE-HALF FOOT MOWING DECK AS A GENERAL IMPROVEMENT FOR THE TOWNSHIP OF EAST AMWELL, IN THE COUNTY OF HUNTERDON, NEW JERSEY AND APPROPRIATING $48,000.00 WHICH INCLUDES $48,000.00 FROM THE OPEN SPACE TAX TRUST FUND
BE IT ORDAINED by the Township Committee of the Township of East Amwell in the County of Hunterdon, New Jersey, as follows:
Section 1. The improvement described in Section 2 of this ordinance is hereby authorized as general improvements to be made or acquired by the Township of East Amwell, New Jersey. For the said improvements or purposes described in Section 2, there is hereby appropriated the sum of $48,000.00 said sum being inclusive of all appropriations heretofore made therefore.
Section 2. The Township of East Amwell is hereby authorized to purchase a mower for the parks.
Section 3. It is hereby determined and stated that the undertaking of the aforesaid work, acquisition or improvements is not a current expense of the Township of East Amwell, but rather a capital expense and the East Amwell Township's estimated cost of said work, acquisition or improvement is $48,000.00.
Section 4. The sum of $48,000.00 is hereby appropriated for said purpose. The funding is provided by appropriating $48,000.00 from the Open Space Tax Trust Fund of the Township of East Amwell for said purpose as required by law and now available therefore in one or more previously adopted budgets.
Section 5. The 2007 Capital Budget is hereby amended to conform with the provisions of this Ordinance. The resolution in the form promulgated by the Director of Local Government Services in on file with the Township Clerk and is available there for public inspection.
Section 6. No debt of any kind is authorized for this undertaking.
Section 7. This ordinance shall take effect immediately upon adoption according to law.
By Order of the Township Committee,
______________________________
Kathleen Machnik, Deputy Mayor
Attest:_____________________________
Teresa R. Stahl, RMC/CMC
Municipal Clerk
Introduced: June 28, 2007
Adopted:
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Motion by Mr. Spiegel, seconded by Mr. Hoffman, and carried unanimously to approve the introduction of Ordinance 07-12.
The ordinance will be published in the July 5, 2007, issue of the Hunterdon County Democrat, and the public hearing is set for Thursday, July 19, 2007, at 7:30 p.m. at the regular Township Committee meeting. The public is invited to comment at that time.
ORDINANCE 07-13
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ORDINANCE 07-13
AN ORDINANCE TO PROVIDE A SUPPLEMENTAL APPROPRIATION OF $15,000 FOR THE FUNDING OF THE BARN REPLACEMENT AT THE MARION CLAWSON MEMORIAL PARK AS GENERAL IMPROVEMENTS FOR THE TOWNSHIP OF EAST AMWELL, IN THE COUNTY OF HUNTERDON, NEW JERSEY, AND APPROPRIATING $15,000, WHICH INCLUDES AN APPROPRIATION OF $15,000 FROM OPEN SPACE TAX TRUST FUND
BE IT ORDAINED by the Township Committee of the Township of East Amwell, in the County of Hunterdon, New Jersey, as follows:
Section 1. The improvement described in Section 2 of this ordinance is hereby authorized as general improvements to be made or acquired by the Township of East Amwell, New Jersey. For the said improvements or purposes described in Section 2, there is hereby appropriated the supplemental amount of $15,000, such sum being in addition to the $45,000 appropriated therefore by Ordinance #05-12 of the Township finally adopted on May 26, 2005, said sum being inclusive of all appropriations heretofore made therefore.
Section 2. The improvement heretofore authorized is the barn replacement at the Marion Clawson Memorial Park, which shall include the purchase, installation, foundation, siding and roofing of the replacement barn and professional services related to this project as described in Ordinance #05-21 of the Township finally adopted on May 26, 2005, including all costs necessary therefor or incidental thereto.
Section 3. It is hereby determined and stated that the undertaking of the aforesaid work, acquisition, or improvements is not a current expense of the Township of East Amwell, but rather a capital expense, and the East Amwell Township's estimated cost of said work, acquisition, or improvement is $60,000, including the $45,000 appropriated by Ordinance #05-21 of the Township finally adopted May 26, 2005, and the $15,000 appropriated herein.
Section 4. The supplemental sum of $15,000.00 is hereby appropriated for said purpose. The funding is provided by appropriating $15,000.00 from the Open Space Tax Trust Fund of the Township of East Amwell for said purpose as required by law and now available therefore in one or more previously adopted budgets.
Section 5. No debt of any kind is authorized for this undertaking.
Section 6. This ordinance shall take effect immediately upon adoption according to law.
By Order of the Township Committee,
____________________________
Kathleen Machnik, Deputy Mayor
Attest:________________________
Teresa R. Stahl, RMC/CMC
Municipal Clerk
Introduced: June 28, 2007
Adopted:
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Motion by Mr. Hoffman, seconded by Mr. Spiegel, and carried unanimously to introduce Ordinance 07-13.
The ordinance will be published in the July 5, 2007, issue of the Hunterdon County Democrat, and the public hearing is set for Thursday, July 19, 2007, at 7:30 p.m. at the regular Township Committee meeting. The public is invited to comment at that time.
The governing body explained that the ordinance was adding an additional $15,000 to the currently funded project, which has $45,000 from a previous ordinance. The intent is to build a barn at Clawson Park. The public will be given an opportunity to speak at the July 19 meeting.
SPECIAL DISCUSSIONS, Continued
EAGLE SCOUT CANDIDATE NICHOLAS WARMINSKY'S VETERAN'S MEMORIAL RESTORATION UPDATE Nicholas Warminsky was present for this discussion.
Nicholas Warminsky explained his progress on the restoration at the municipal building, including removing weeds around the memorial, resetting rocks, layering soil mats, putting in peat moss and plants, and putting in stepping stones to the flag. Plantings have been done, and the irrigation system and rest of the mulch will be done by the end of July. Mr. Warminsky has been watering the plants by hand until the irrigation system is installed. Mr. Warminsky listed companies who donated to the project, including Rutgers Landscaping and Paradise Drip Irrigation.
Mr. Warminsky would like to have one final meeting with the Township Committee to discuss instructions on the irrigation system. Ms. Machnik commended Mr. Warminsky for all his efforts, stating that the monument "…looks good and …it is done near the July 4th celebration." She thanked Mr. Warminsky on behalf of the Township.
AMWELL VALLEY RINGOES RESCUE SQUAD DISCUSSION ON LENGTH OF SERVICE AWARD PROGRAM (LOSAP) Present during this discussion were Treasurer Jane Luhrs and AVRRS Member Alan Latanzio.
Mr. Latanzio identified himself as a member of the squad for 6 years, and he was instrumental in setting up three LOSAP programs, including one in Raritan Township. He explained LOSAP as a benefit program for volunteers, originally for firefighters and later opened to rescue squad members. The program can be part of the fire company or the municipality under certain conditions. The idea is that LOSAP will be used for recruitment and retention of volunteers, noting the difficulties of finding and keeping volunteer members. Mr. Latanzio explained that the program is based on a point system, and while a 100 point system may be proposed, he was supportive of providing incentives on a percentage basis, i.e., if a volunteer met 80 percent of his goal, he should be entitled to 80 percent of the contribution.
Mr. Latanzio explained that the Squad has approximately 25 active members, and the benefit per member would be a maximum of $1400 per year. Mr. Spiegel corrected Mr. Latanzio, stating that the law specifically allows $1450 per year as a maximum.
Mr. Latanzio continued, providing the following highlights: however the system is set up, the member can collect at retirement; the funds are placed with an investment group, such as Lincoln Financial Group; once the program is set up, the municipality writes a check for the full amount and sends it to the Administrator; Mr. Hoffman confirmed that this is similar to a 401K plan; the check is sent to the Administrator who puts the money into individual accounts for each of the volunteers - they have an option of picking their own investments in the fund.
Mrs. Luhrs commented on having information from West Amwell Township, who recently approved the LOSAP program for their fire company. She explained that an ordinance had to be adopted, the voters had to approve the question on a ballot, and then the program was set up with a company to administer the program. The minimum amount per member is $1150, you can include a cost of living factor, and the point system must be determined. There is also a provision to go back five years.
Mr. Latanzio commented on most towns having a "buy back" and a "vesting" period. He suggested a five-year vesting period. Some discussion took place on "vesting" in more than one program.
Further discussion took place, noting again that the sponsor could either be the fire district or the municipality; it was noted that the question for our ballot would have to be ready by August 24. Since the program is not developed, perhaps the February 2008 fire district election would be more appropriate. Mr. Latanzio commented on his experience and knowledge about having the rescue squad separate from the fire district LOSAP. He commented on details involved in setting up the program, including a point system for education, duty crews, training and drill points, etc. Mr. Latanzio explained that is was up to the Township Committee to determine the amount of the program; however, Mr. Hoffman stated that he would like to see a recommendation from the Squad. It was again mentioned that the voters would have to approve the question on a ballot.
Mr. Latanzio agreed that vesting with a five year minimum would be prudent. Mrs. Luhrs commented on the ability to amend the plan. It was noted that one fire company set up their program to waive the cost of living increase in order to get the maximum annual investment. Mr. Latanzio mentioned pending legislation, which provided IRS/tax obligations relief for LOSAP.
Committee members were supportive of creating a LOSAP program, and all, including Mr. Latanzio, agreed that the program should be a quality one and done right. The Committee agreed that with increased training requirements, the volume of calls, and the higher cost of living, a program should be considered. Mr. Latanzio noted that the squad starting talking about the program at their meeting last month, and he did not have time to put the program together in time for tonight's meeting. Mr. Hoffman stated that he would like to see what the squad is looking for and the costs proposed for the municipality's budget. He would also like to have the Township Attorney look at what is provided.
Mr. Spiegel provided a handout to the Township Committee, which was a ballot question from Flemington Borough. He stated that the municipality could put a non-binding question on the ballot to get a consensus of support.
Mr. Latanzio again commented on doing it correctly, setting it up right the first time, and not being in a hurry to proceed; he will provide information by email to the municipal clerk on the squad's proposal.
DISCUSSION ABOUT MUNICIPAL FIELD USE Present during this discussion were Amwell Valley Little Bigger League President Brian Richardson and Recreation Committee Chairman Doug Paternoster
1) Baseball Tournament Amplification System: George Miller, a resident of Fox Hunt Road, was present during this discussion, to elaborate on his 6/18 email.
Mr. Miller commented on seeing the tournament grow from 5 teams to 60 teams over the years, noting that the organizers have done a good job in getting parking off of Fox Hunt Road, which was a problem a few years ago. Mr. Miller commented on viewing the League's website, suggesting that information about parking should be posted on the site.
Mr. Miller asked about the installation of the amplification system, asking if the use was granted and what restrictions were put on its use. He spoke about hearing the Star Spangle Banner at 8 a.m. on a weekend morning. He noted that he had previously spoken with the Clerk (at the beginning of the tournament), and upon notification of the organizers, there was less use of the amplification system with about 50% of the announcements cut out. Mr. Miller also spoke about checking the schedule for games, and the East Amwell Township fields "are not maxed out" - he asked about scheduling the games later in the day.
Mr. Richardson noted that the amplification system was installed this year, along with the Flag garden. Parents asked that the National Anthem be played before games. Mr. Richardson commented on a problem with the softball league's tournament - they were the group using the system for announcement of all players, unbeknownst to the Little League. The Little League does not announce players except at closing ceremonies.
Mr. Richardson also spoke about the scheduling of games at the fields, noting that the school fields are too small for the 11-12 year old teams; he spoke about the use of the firehouse fields. He explained that there are 4 weekend days in the two week tournament (which takes place the same two weeks of June each year). Doug Paternoster schedules the games, and 8 a.m. is seen as a reasonable time. Since there are players come from all over, they may be on additional teams, and coordinating games is difficult. The League's intent is to play the Anthem at the beginning of the games, which is 8 a.m. on the weekends. Mr. Richardson took responsibility for installing the amplification system for the League. The system consists of two outdoor speakers on the snack shack, which attach to an I-pod to play the National Anthem.
Mr. Miller stated that he was not against the National Anthem, but against the loudness of it. Some discussion took place with the governing body on playing the tune at other times during the day; however, Mr. Richardson felt that at the beginning of the day was the most appropriate, since there are players coming and going all day long.
Mr. Hoffman suggested that Mr. Miller and Mr. Richardson meet on the site to discuss a mutually acceptable time and volume for the system, and they were asked to report back to the governing body.
2) Tournament Parking Issues: Mr. Matheny's 6/20/07 email about parking problems was acknowledged. Mr. Matheny outlined some of the problems experienced by the staff and the evening visitors to the municipal building. Mr. Matheny also commented on parking on the grass near the location of the septic system and laterals at the front of the fields.
Mr. Richardson outlined the responsibilities of the baseball organization in making sure that there were parking spots available for meeting nights and for Sunday church services. He noted the importance in having the tournament to provide operational funding for the League and to help improve facilities. Mr. Richardson further explained that with sixty teams, there are staggered arrivals, and sometimes, there may be multiple cars during the course of the event with family members arriving in stages. Games are played on all municipal fields, the firehouse fields, and the school fields. A suggestion was made to have parking at Clawson Park, but this may not be effective (too far from playing fields).
Some discussion took place about parking on the municipal fields during the Harvest Fest; Mr. Paternoster commented on directing parking there from overflow parking at the firehouse. The cars enter the field between the snack shack and the trailer; however, the septic system and laterals are in that location and should be avoided. Mr. Howell will get a copy of the septic design and share it with the League members.
Committee members agreed that they saw the benefit and popularity of the program, but accommodations for staff and visitor parking was important. League representatives suggested that the Township purchase cones, which should be placed on parking spots at the end of the work day - it was their belief that people attending the games would not move the cones to park in those spots. League representatives also agreed that putting up the caution tape was not productive (i.e., attendees drove right over the tape to park).
Mr. Richardson and Mr. Paternoster stated that the tournament is held the second and third weeks of June each year. They did acknowledge receipt of the Clerk's letter (provided with the annual agreement to place signs on the field), indicating what meetings occurred each night at the municipal building. It was agreed that it was important to protect the septic system, and the purchase of cones may be beneficial in reducing parking problems.
PATRIOT MEDIA CABLE REPORT: Mr. Spiegel explained that this was a tough year to negotiate, and he would not like to see the municipality locked into a 15-year contract. Mr. Spiegel noted that Comcast would be taking over Patriot Media, finalizing their "deal" with Patriot Media in August. Mr. Spiegel further stated that Patriot Media was advised by their lawyers not to negotiate contracts during the Comcast acquisition.
Mr. Spiegel commented on the list prepared to be sent to Patriot Media, including raising franchise fees, expanding channels, including an expanded basic service, realigning channels, a better senior citizen discount than 10%, and a shorter length of contract. He explained that a longer contract is the sole benefit of the provider company and used as a negotiating factor for lending institutions.
Mr. Spiegel stated that he spoke with the Township Attorney today about the inability to negotiate with the cable company. Verizon is now in the picture also, and there needs to be a interconnection with the cable company in each township. Mr. Spiegel again stated that Patriot Media would not talk with Verizon at this time. Mr. Spiegel also mentioned the BPU involvement if no interconnection is established. Mr. Spiegel explained that Mr. Cushing said it would not be a problem to write a letter to Patriot Media that negotiations will be held once the Comcast acquisition is concluded, and a meeting can be set up in August. It was unclear as to who would write the letter, i.e., the attorney or the governing body. Mrs. Stahl will follow up with Mr. Cushing about this.
SPECIAL COMMITTEE REPORTS - None
STANDING COMMITTEE REPORTS
FARMLAND/OPEN SPACE PRESERVATION COMMITTEE: Present during this discussion was Chairwoman Glorianne Robbi.
1) Fisher Property, B. 17/L. 16.03: F/LOSPC presented their 6/13 request for final funding approval for the easement purchase on this property for approximately 25 acres of land at a certified value of $14,000 per acre. The County would contribute 20%, the State would contribute 60%, and East Amwell Township would fund 20%, which would equate to $70,000 of the $350,000 value.
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RESOLUTION #105-07
BE IT RESOLVED by the Township Committee of the Township of East Amwell that they hereby approve the final funding for the purchase of easements on Fisher property, Block 17/Lot 16.03, for the acquisition of development rights for approximately 25 acres of land at a certified value of $14,000 per acre for a total amount of $350,000, as outlined in the Farmland/Open Space Preservation memo of June 13, 2007; and
BE IT FURTHER RESOLVED that the governing body agrees to cost share on the purchase of the development rights, along with the State of New Jersey and the County of Hunterdon, with East Amwell Township's total cost being $70,000.
By Order of the Township Committee,
_______________________________
Kathleen Machnik, Deputy Mayor
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Motion by Mr. Hoffman, seconded by Mr. Spiegel, and carried unanimously to approve the resolution.
Ms. Lenox recused herself from discussion of the following matter.
2) 6/20 Letter to Russo, B. 23/L.4.03 & 4.21: The letter regarding this P.I.G. application was noted for filing.
3) 2006 Hunterdon County Open Space Trust Fund Resolution:
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RESOLUTION #106-07
WHEREAS, the Hunterdon County Board of Chosen Freeholders has approved an Open Space Trust Fund and established a Municipal Grants Program to provide Program Funds in connection with municipal acquisition of lands for recreation, conservation and general open space purposes, farmland preservation, preparation of plan elements of a municipal Master Plan and/or restoration of county owned historic facilities:
WHEREAS, the Governing Body of East Amwell Township desires to obtain Open Space Trust Funds in the amount of $35,049.62 to fund the following project(s):
Reimbursement of debt incurred March 9, 2007, for expenses on easement acquisition for property belonging to Karen and Thomas Peabody and Mr. And Mrs. Bergen Manners known as Block 24, Lot 11 acquired with partial funding from East Amwell Township per cost sharing agreements with Hunterdon County as part of the traditional County Program for acquisition of farmland easements.
NOW, THEREFORE, the Governing Body of East Amwell Township resolves that:
1. Judith Conard is authorized to (a) make an application to the County of Hunterdon
for Open Space Trust Funds; (b) provide additional application information and furnish
such documents as may be required for the Municipal Grants Program; and (c) act as the
principal contact person and correspondent of the above named municipality.
2. If the County of Hunterdon determines that the application is complete and in
conformance with the Hunterdon County Open Space, Farmland, and Historic
Preservation Trust Fund Plan and the Policies and Procedures Manual for the Municipal
Grants Program adopted thereto, the municipality is willing to use the approved Open
Space Trust Funds in accordance with such adopted policies and procedures, and
Applicable state and local government rules, regulations, and statutes thereto.
3. The Mayor of East Amwell Township, Larry Tatsch, is hereby authorized to sign
and execute any required documents and agreements with the County of Hunterdon
for approved Open Space Trust Funds.
By Order of the Township Committee,
_____________________________
Kathleen Machnik, Deputy Mayor
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Motion by Mr. Hoffman, seconded by Mr. Spiegel, and carried unanimously.
Ms. Lenox returned to the dais at this time.
4) Block 27.01/Lot 18 & 32 Site Visit: (See June 14, 2007, minutes for background). Mrs. Robbi stated that she walked the site with Dick Ginman, Doug Paternoster, Kurt Hoffman, and Richard Spiegel. She said that "it was very interesting, to say the least." There were lots of wet soil locations, but there was a possible recreation area of about 2 acres of flat, dry land behind the fire department and the old Victorian house. There is a mo-ped racetrack on the property, and there is a stream which traverses the property. A suggestion was made to put fences on the Route 202/31 portion of the property, if ball fields are built, to keep balls from getting onto the highway. The consensus of the group was that it was worth further investigation, and the next step would be to meet with the Township Engineer or the Township Planner to determine how many fields could be built.
Mr. Hoffman commented on looking ahead twenty years to possibly expanding the municipal complex and moving existing ballfields elsewhere. He spoke about the potential to move the recreational fields to another location, noting the proposed area does have some wetlands, which could be buffered and have footbridges to cross.
Mr. Paternoster will look at aerials of the property and consider calculations, including leveling and buffering areas and the two access roads. There may be some other possibilities, such as the possible sale of the gas station to the current tenant, and a subdivision of the lot may allow a larger area for the fields.
Mr. Spiegel asked whether the neighbors of the property should be approached about the proposed plans. Mr. Hoffman stated that the point of the visit was to see if the project was worth pursuing; he felt that it was premature to contact them yet, and the next step would be to see what the engineer determines.
UNFINISHED BUSINESS
TOWNSHIP ADMINISTRATOR'S UPDATE:
1) Clawson Park Update: Mr. Matheny explained that Mr. Howell worked with Jack Balint in finalizing the punch-list. A copy of the list was forwarded to Makrancy Landscaping and Nursery (the new company) to the attention of Rick Scozzari, who is leaving the company at the end of the week. Mr. Scozzari believes the company is interested in addressing all outstanding issues, including the drainage problems, ice-skating leveling, and washouts on the trails. The letter to Makrancy also referenced the outstanding bill from Lord, Worrell, & Richter for the certification of the septic system, which may be the contractor, Luster Excavation's, responsibility.
2) Appointment of Acting Municipal Clerk from 7-2 through 7-13/07: Since the Deputy Clerk has not yet been appointed and Mrs. Stahl is going on vacation, a recommendation was made to appoint Pamela Dymek as Acting Municipal Clerk for that time period. Mrs. Stahl did not anticipate any problems during this time period, and she will be in contact by phone and email on a regular basis. Motion by Mr. Hoffman, seconded by Ms. Lenox, and carried unanimously to appoint Pamela Dymek as Acting Municipal Clerk from July 2 through July 13, 2007.
3) Appointment of Deputy Clerk: Mr. Matheny explained that he and Mrs. Stahl interviewed a number of candidates, as outlined in his 6/26/07 inter-office deliberative memo to the governing body. He stated that the governing body interviewed the candidate they recommended earlier this evening. He recommended that the Township Committee approve the hiring of Pamela Aneskewich as a probationary employee.
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RESOLUTION #107-07
BE IT RESOLVED by the Township Committee of the Township of East Amwell, that they hereby endorse the recommendation of Township Administrator Timothy Matheny to appoint Pamela Aneskewich as East Amwell Deputy Clerk for a probationary appointment of six months, effective June 28, 2007, as outlined in his June 26, 2007, memo; and
BE IT FURTHER RESOLVED that the 2007 Salary and Wage Resolution be amended to include the following:
Name Salary & Wage
Deputy Clerk Pamela Aneskewich $17.25/hour
By Order of the Township Committee,
_____________________________
Kathleen Machnik, Deputy Mayor
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Motion by Mr. Spiegel, seconded by Ms. Lenox, and carried unanimously to approve the resolution.
4) Appointment of Dog Census Takers and Adoption of New Policy: Mr. Matheny explained the need to hold the census biannually, and he noted that the position was advertised with only two applicants responding, Lissa Richardson (who served as a census taker in the past) and Kathleen Dillard, who presented a good work record. Mr. Matheny recommended the appointment of both candidates for the two districts.
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RESOLUTION #108-07
BE IT RESOLVED that the Township Committee of the Township of East Amwell hereby supports the recommendation of Township Administrator Timothy Matheny and appoints Lissa Richardson and Kathleen Dillard as the 2007 Dog Census Takers; and
BE IT FURTHER RESOLVED that the 2007 Salary and Wage Resolution be amended as follows:
Name Salary
and Wage
Dog Census Taker Lissa Richardson $325, plus $500 for mileage
Dog Census Taker Kathleen Dillard $325, plus $500 for mileage
By Order of the Township Committee,
______________________________
Kathleen Machnik, Deputy Mayor
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Motion by Ms. Lenox, seconded by Mr. Hoffman, and it was carried unanimously to approve the resolution.
Mr. Matheny commented on a new personnel policy he developed for dog census employees' duties to establish some structure to the position.
Motion by Mr. Hoffman, seconded by Ms. Lenox, and carried unanimously to adopt Policy #5.11 to be added to the Personnel Policies and Procedures Manuals to cover Dog Census Employee Duties.
5) Municipal Building Update: Work is progressing in the basement, and the Road Department members are partitioning off the basement for a records storage area. Windows are also being repaired and installed on the back wall. The wet basement remediation system is being installed, with a drainage system around the perimeter of the building (draining into a sump pump area), and walls are being covered with vapor barrier material. Moving files to the basement area is the next step.
6) Salt Report from George Howell: Mr. Howell's June 20th email showed that 217 yards of road salt were used between January 1, 2007 and March 16, 2007. There was no salt used during the month of December 2006. Ms. Machnik read the 6/25/07 Environmental Commission subcommittee's update on stream testing: "The Environmental Commission subcommittee collected three rounds of samples in December '06, March '07, and April '07. They were trying to get a pre-salt sample, a post application sample and an end of the season sample. The March samples had the highest concentrations, but none that we think is a concern. The April samples were generally higher than the December samples, but not as high as March. They do not think that there is a need to do more detailed (i.e., ion analysis) sampling, but they will probably repeat the same protocol if we have a snowier winter next year." Some discussion took place on stream sample locations, and Ms. Machnik will get information on the locations. It was noted that county and state roads are usually heavily treated with salt, and it was unclear whether the sample sites were near these roads.
7) Transitional House Update: Mr. Howell outlined his 6/15 report on the septic problems at the transitional house, noting that the call came in on a Saturday night and the system was pumped on Monday morning. He explained the pump failure and pitch problems with the existing system, which were repaired adequately. Mr. Howell was able to purchase the pumps at a cost of $8,000, and the septic system is now working properly. There is also a relay light in the kitchen area, which will indicate a problem when the light is flashing. The new manager on site will be advised to check the light on occasion.
8) Municipal Identification Cards: Mrs. Stahl explained that the County would be on site on July 17 from 2:00 - 5:30 p.m. to provide municipal ID cards for employees. They will also be available to provide County ID cards for our residents under 21 and over 60. A press release will be prepared by the County Clerk.
Mrs. Stahl also noted that some municipalities are opening the ID card availability to their boards and committees; she asked for feedback from the governing body. Discussion took place at length, with the following highlights: there is a possibility that some boards who do site walks may be likely to use the ID cards, while other boards would not require them; Mr. Spiegel raised concerns about having ID cards used illegally by people who pretend to represent the municipality; it was noted that no decision had to be made by July 17 since the County is willing to provide other picture taking events. A suggestion was made to get feedback from the Environmental Commission, Planning Board, Board of Adjustment, Board of Health, and Farmland/Open Space Preservation Committee on the advisability of getting ID cards.
9) Good Wishes for Resident Dave Mummey: Committee members acknowledged local Business Owner Dave Mummey's recent accident. Numerous residents have stopped by the municipal building voicing their concern. Committee members also expressed their concern, and a card and letter with best wishes will be sent to Mr. Mummey.
10) Russell Easement: Mr. Matheny explained that the property owner has signed the easement without the request for attorney review.
11) Township Administrator's Vacation Schedule: Mr. Matheny stated that he will be on vacation the week of July 2 - 6, 2007.
NEW BUSINESS
4H FAIR AMUSEMENT GAMES APPLICATIONS:
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RESOLUTION #109-07
WHEREAS, South County Park, property belonging to the County of Hunterdon, is located in the Township of East Amwell; and
WHEREAS, South County Park is now the location of the annual Hunterdon County 4H Agricultural Fair, and amusement games play an important part in the entertainment at the fair;
NOW, THEREFORE, BE IT RESOLVED that the Township Committee of the Township of East Amwell approves the following amusement game applications, which conform to local ordinances:
Application AG 07-01 & AG 07-02:
Judith Wotasek, 207 Byram Kingwood Road, Stockton, NJ 08559
Hunterdon County 4H Fair/South County Park
1207 Old York Road, Ringoes, NJ 08551
From 8/21/07 through 8/26/07 from 10 a.m. - 11 p.m.
Balloon Darts, Basketball Game
By Order of the Township Committee,
__________________________________
Kathleen Machnik, Deputy Mayor
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Motion by Mr. Hoffman, seconded by Ms. Lenox, and carried unanimously to approve the resolution.
APPROVAL OF DEVELOPER'S AGREEMENT FOR INTEGRITY AUTO BODY, B. 30/L. 33.01 Mrs. Stahl explained that the letter from Attorney Cushing contains the draft agreement, which was reviewed by Engineer Dennis O'Neal. She spoke with Mr. O'Neal today, and he finds the agreement to be satisfactory, once he adds specific dates to the boiler-plate language for the site plan approval. This agreement will still have to be reviewed by the attorney for the property owner. The governing body is being asked this evening to authorize the Mayor's signature on the final document.
Motion by Mr. Hoffman, seconded by Ms. Lenox, and carried unanimously to authorize the Mayor's signature on the final version of the developer's agreement for Integrity Auto Body, once it is filed by the property owner along with the performance bond and the inspection fee.
OPEN TO THE PUBLIC
Andrea Bonette, 17 Ridge Road, suggested that Mr. Spiegel listen to tapes she acquired from the NJ League of Municipalities convention several years ago on cable franchises. She noted that ten-year contracts are very long, but she also noted that it was very difficult to get rid of a carrier who has a contract. Mrs. Bonette also commented on the Verizon "wide open franchise" which is available to the public. She commented on the possibility of Comcast applying for a state-wide franchise at some point.
Mrs. Bonette was recently asked by Patriot Media to sign a contract, which resulted in a $20.00 per month reduction in her cable rates. She also noted previous discussions with Patriot Media on availability of Philadelphia stations, and she speculated on having access to Philadelphia stations when Comcast takes over for Patriot Media.
Mrs. Bonette voiced concern with both Mrs. Stahl and Mr. Matheny being away from the office and having Mrs. Dymek perform Acting Clerk responsibilities. Mrs. Stahl commented that Mrs. Dymek should not have any not problems, and Mrs. Stahl plans to be in close communication with Mrs. Dymek during that time.
Frances Gavigan, 123 Wertsville Road, noted that the fourth of July fireworks extravaganza will take place again this year, and she asked if the Township has considered solutions to the problem. Mr. Matheny has already contacted the State Police, and they are prepared to patrol on both weekends of the holiday. Ms. Gavigan asked Mr. Matheny to make sure that the Police are aware of the first house on the right on Losey Road, which historically has an aerial display.
Motion by Mr. Hoffman, seconded by Ms. Lenox, to close to the public, and the motion was carried unanimously.
ADMINISTRATIVE REPORTS
TREASURER LUHRS presented a revenue report and the bills of the evening. A question was raised about a bill for $60 for shoes for a Road Department member; Mr. Matheny explained that each roadman has an annual allowance for shoes and clothes, as outlined in the benefits resolution.
Motion by Mr. Hoffman, seconded by Ms. Lenox, and it was carried unanimously to approve the bills of the evening.
Treasurer's Resolution:
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RESOLUTION #110-07
WHEREAS, it has been determined by the Board of Health of the Township of East Amwell that the following fees can be refunded;
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of East Amwell that the Treasurer is hereby authorized to refund the following amounts to the applicant:
Applicant Amount Refunded
Bayer-Risse Engineering, Inc. $200.00
Lissa Richardson $700.00
By Order of the Township Committee,
_______________________________
Kathleen Machnik, Deputy Mayor
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Motion by Mr. Hoffman, seconded by Mr. Spiegel, and carried unanimously to approve the resolution.
TAX COLLECTOR HYLAND - No resolutions were presented.
CORRESPONDENCE
Ms. Lenox asked about the resolution from Hardyston Township about the elimination of RCAs to meet affordable housing needs. Mrs. Stahl will check the resolutions file to make sure that East Amwell Township did adopt a resolution for this purpose.
Mr. Hoffman commented facetiously about Governor Corzine's statement on monetization assets and core responsibilities.
Mr. Spiegel asked about a resolution offered for Abbot-Burke Funding for schools, which was listed on the last agenda. Mrs. Stahl stated that another copy of a