The regular meeting of the East Amwell Township Committee was called to order at 7:30 p.m. Present were Mayor C. Larry Tatsch, Deputy Mayor Linda F. Lenox, and Committee members Patricia Cregar, and Peter Kneski. Committee Member Timothy Martin was absent. Township Administrator Timothy Matheny was also in attendance.
In compliance with the Open Public Meetings Act, Municipal Clerk Teresa R. Stahl announced that this is a regularly scheduled meeting, pursuant to the resolution adopted on January 3, 2008, and a meeting notice published in the Hunterdon County Democrat issue of January 10, 2008. A copy of the agenda for this meeting was forwarded to the Hunterdon County Democrat, Times of Trenton, Star Ledger, Courier News, posted on the bulletin board, and filed in the Clerk's Office on April 22, 2008.
The meeting opened with the Pledge of Allegiance to the American Flag.
AGENDA REVIEW
Under Township Administrator, add an update on Engineering Costs to date. Under Special Discussion, add a discussion on a special Township Committee meeting on Brainstorming.
ANNOUNCEMENTS
Township Clean-Up Day is April 26, 2008, from 8 a.m. - noon on the municipal property. Permits are available from the Clerk's Office. $15/car; $20-SUV; $35/truck. I.D. will be required. Contact the Clerk's Office for further information.
There will be no curbside brush pick up in 2008.
Dog Licenses are now overdue. There is a $25.00 late fee per dog, effective March 1.
The Dates for the Regular Township Committee Meetings in May are May 8 and May 29, 2008.
On Sunday April 27, 2008, at 2 p.m. at the East Amwell Township School, the first presentation in the History Lives in East Amwell Series will take place. Jim Walker will focus on Postal History of Hunterdon County.
APPROVAL OF MINUTES
April 10, 2008, Regular Minutes were approved on a motion by Mrs. Cregar, seconded by Ms. Lenox, and carried unanimously with one correction on page 19, paragraph 1, line 7, add "as noted in the PAIC notification" after the word "bleachers."
April 10, 2008, Executive Minutes were approved on a motion by Ms. Lenox, seconded by Mr. Kneski, and carried unanimously.
OPEN TO THE PUBLIC (for Comments from the Public for Items Not on the Agenda)
Dick Ginman, 125 Mountain Road, commented on the Hunterdon County draft transportation plans to have bike lanes on all county roads, including Manners, Rileyville, and Wertsville Roads. He had an email from resident Andrea Bonette on the matter. He spoke about the traditional way to widen a road with "x" number of feet on either side, which would encourage faster traffic and diminish the Township's rural nature. Mr. Ginman commented on the County's responsibility to make sure that the roads are safe, yet address the need for bicycle traffic. Mr. Ginman recommended putting a bike path on one side of the road, which was separated from the road itself (similar to an existing pedestrian route on Manners Road). He recommended getting our preference made known to the County and the Freeholders before plans are finalized. Mr. Kneski will speak with the County Engineer about this. Some discussion took place on how excess road widths encourage speeding traffic, traffic handling techniques by specific striping, and costs for road construction. The Township will look into the proposal for the paths.
Frances Gavigan, 123 Wertsville Road, is organizing a Republican organization meeting on May 5 at the municipal building, and Freeholder Erik Peterson will be present. The topic will relate to the Den Hollander case in Franklin, which might be applicable to protections other municipalities may take also. Ms. Gavigan also mentioned other people who will be present at the meeting. Ms. Gavigan asked a question about indemnification by signing the municipal use form, which Mrs. Stahl answered.
Richard Spiegel, 1 Mountain Road, mentioned that Zoning Officer McManus might provide input on the topic of the meeting on May 5, since the development was in Franklin Township. Mrs. Stahl noted that the program Ms. Gavigan was organizing was a political, informative program, but not a township function requiring Mr. McManus's input.
Motion by Ms. Lenox, seconded by Mr. Kneski, and it was carried unanimously to close to the public.
SPECIAL DISCUSSION
Mr. Tatsch suggested that it would be beneficial for the governing body to have a "brainstorming" meeting, which would be open to the public. He suggested that the governing body members could "throw out" ideas, e.g., Clawson Park issues, saving money, novel ideas for roads, etc., which would be discussed away from the form of a regular meeting. Some minutes will be kept, and either Mrs. Stahl or Mr. Matheny would act as Moderator. Mr. Tatsch suggested that some time should be taken before the meeting to plan what topics one may want to discuss. The Township Committee members were in favor of the meeting, and it will be scheduled between the two regular meetings in May.
INTRODUCTION OF ORDINANCE
ORDINANCE 08-07 AN ORDINANCE TO AMEND AND SUPPLEMENT THE PROVISIONS OF THE CODE OF EAST AMWELL TOWNSHIP TO CREATE CHAPTER 108, AN ORDINANCE TO REQUIRE DISCLOSURE IN A REAL ESTATE CONTRACT OF POTENTIAL ZONING ISSUES AFFECTING REAL PROPERTY LOCATED IN THE SOURLAND MOUNTAIN DISTRICT
Mr. Tatsch explained that the first step in the process of notifying potential buyers of property in the Sourland Mountain District was to send a letter to realtors about specific zoning requirements in the District with respect to tree clearing. The ordinance memorializes the notice to property owners/potential property owners to let them know that there are restrictions so that they will be properly informed and not be disappointed.
Mr. Kneski and Ms. Lenox voiced their support of the ordinance. A suggestion was made to put a time in the ordinance to identify regular business hours. Mrs. Stahl noted that the extension number listed was for the Zoning Officer, and his hours are part-time. A recommendation was made to remove the extension number to allow the public to contact the office during regular business hours.
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ORDINANCE 08-07
AN ORDINANCE TO AMEND AND SUPPLEMENT THE PROVISIONS OF THE CODE OF EAST AMWELL TOWNSHIP TO CREATE CHAPTER 108, AN ORDINANCE TO REQUIRE DISCLOSURE IN A REAL ESTATE CONTRACT OF POTENTIAL ZONING ISSUES AFFECTING REAL PROPERTY LOCATED IN THE SOURLAND MOUNTAIN DISTRICT.
SECTION ONE: PURPOSE: The Township Committee desires to provide notice to prospective purchasers of real property within the Sourland Mountain District of the Township of East Amwell of the zoning restrictions applicable to such properties.
BE IT ORDAINED by the East Amwell Township Committee, in the County of Hunterdon, State of New Jersey, that an ordinance of this Township, whose short title is “Sourland Mountain Zoning District - Real Estate Disclosure Ordinance,” be created, as follows:
SECTION TWO: In any contract involving the sale of real property located in the Sourland Mountain Zoning District, there shall be an addendum prepared and attached to the contract of sale, which shall contain the following disclosure requirement in conspicuous and bold-faced print:
THE BUYER IS HEREBY ADVISED TO CONDUCT DUE DILIGENCE REGARDING THE ZONING PROVISIONS OF THE SOURLAND MOUNTAIN ZONING DISTRICT. THIS DISCLOSURE REQUIREMENT IS INTENDED TO PROTECT CONSUMERS IN THE PURCHASE OF REAL ESTATE AND TO FORTIFY THE INTEGRITY OF THE ZONING REQUIREMENTS OF THE SOURLAND MOUNTAIN DISTRICT, WHICH ARE DESIGNED TO PROMOTE ENVIRONMENTAL AND ECOLOGICAL CONSERVATION AND THE PRESERVATION OF ITS EXISTING CHARACTER.
ANY INQUIRY REGARDING THIS ZONING MAY BE MADE WITH THE ZONING OFFICER OF THE TOWNSHIP OF EAST AMWELL AT THE FOLLOWING ADDRESS AND TELEPHONE NUMBER DURING REGULAR BUSINESS HOURS:
1070 Route 202, Ringoes, New Jersey 08551
(908)782-8536
SECTION THREE:
Severability.
If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held invalid or unconstitutional by a court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portions hereof.
This Ordinance shall take effect, upon publication of
notice of final passage, according to law.
By Order of the Township Committee
_______________________________
C. Larry Tatsch, Mayor
Attest:___________________
Teresa R. Stahl, RMC
Municipal Clerk
Introduced: April 24, 2008
Adopted:
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Motion by Ms. Lenox, seconded by Mr. Kneski, and it was carried unanimously by roll call vote to introduce Ordinance 08-07: Mr. Kneski, yes; Mrs. Cregar, yes; Ms. Lenox, yes; Mr. Tatsch, yes.
The ordinance will be published in the May 1, 2008, issue of the Hunterdon County Democrat. The public hearing will be held on May 29, 2008, at 7:30 p.m. at the regular Township Committee meeting.
SPECIAL COMMITTEE REPORTS
UPDATE ON CLAWSON PARK ADVISORY COMMITTEE MEETING
Mrs. Cregar stated that the group is an advisory committee, not an ad hoc committee established for a finite term. There was a good discussion at the meeting on April 23 at the park, with the intent to minimize work for the DPW and to have any funding requests come before the Township Committee for approval. Mrs. Cregar will be preparing minutes of the meeting.
Some topics discussed including the following: safety; drainage; paving near the tennis courts and restrooms; the new berm at the back of the park which will be seeded; replacement of 10-12 trees which were guaranteed; the Iron Horse Drive entrance will include "earth brown" paving blocks and there is $3300 in the budget for this work, for which George Howell is getting estimates; some small plants will be placed near the Iron Horse Drive entrance and George Howell and one of the committee members are looking into the types of plants; a sign stating that the park is open from dawn to dusk will be placed in a readily visible location; a bulletin board for park news only will be installed; and trash pick up is on Monday and Friday. Mrs. Cregar stated there are some items which may be in a 6 - 8 year long term plan, but the committee made a good start.
Mr. Tatsch spoke with Mr. Howell and Mr. Matheny about the paving near the tennis courts and restrooms. He noted that even though the trails are now gravel, once gravel is compacted, it is impervious anyhow. The issue of re-grading or re-graveling the walkways or paving them may be considered. Mr. Kneski also spoke about paving being ADA compliant. Mr. Matheny mentioned that it would be the Township Committee's policy to recommend the improvements, including blacktopping around the tennis courts to the restrooms, and eventually expanding in the future. There is funding in the Open Space Trust fund for park maintenance, and paving funding is currently available in an existing ordinance. There was a consensus of opinion that Mr. Matheny should authorize the paving work as discussed this evening.
Mrs. Cregar stated that there would be another meeting of the advisory committee in the middle of the summer to work on other issues. Committee members thanked Mrs. Cregar for her work with this group.
STANDING COMMITTEE REPORTS
HISTORIC PRESERVATION COMMITTEE
1) Update on Grant Applications for Clawson House: Kathy Cannelongo, Chair, and member David Harding were present during this discussion.
Ms. Cannelongo explained that the Committee is diligently looking for grants, and they have discussed applying for funding in phases. There is a grant with a deadline of June 26, with initial information due during the middle of May. Harriette Hawkins, a member of the Historic Preservation Committee, recommended applying for the lowest level grant now since competition for the higher amount grants is tougher.
Mr. Tatsch had sent information to the Historic Preservation Committee about "cobbling" a number of smaller grants together, as was done with Dvoors Farm in Flemington. Ms. Cannelongo stated that their Committee is looking into this option, and she has been in touch with the Rockefeller Foundation (noting that it is a family name in Ringoes) about funding availability. She is also looking at the 1772 Foundation for funding information.
Mr. Harding spoke about the levels of grant funding through New Jersey Historic Trust, from $5,000 to $750,000, depending on levels. The funding does require a match, and different matches are required depending on the level. He also spoke about the potential to get grants as a first time applicant. There is a subcommittee of Historic Preservation Committee members, who are working with Mr. Harding on the applications. Ms. Hawkins recommendation was to apply for the lower funding since the upper funding grants are more competitive.
A question was raised about whether the work on Clawson House was being done in phases, and Ms. Cannelongo asked what the second phase would entail. Mr. Tatsch commented that Treasurer Luhrs recommended that it would be more efficient to go out for bond for the full project even if the funding was not all used at once.
Some discussion took place about the estimates to rehabilitate the house (not restore). There are architectural plans prepared by Terry Golda, and a cost estimate of $480,000 from a few years ago, based on his opinion that there were no "major surprises" in the property's condition. Rehabilitation items include interior work and exterior work, and this may include some volunteer assistance. Mr. Matheny commented on getting a "casual" calculation recently from a construction worker, who thought the cost would be closer to $600,000 in today's market. Mr. Matheny will work with Mr. Golda in getting a current "ball park" figure. The Committee encouraged applying for the larger amount of assistance in order to get the work done.
The Township Committee agreed that they were supportive of the grant application for the Clawson House. They also encouraged Ms. Cannelongo and Mr. Harding to do outreach in the VIP and in the Democrat, emphasizing the intent to preserve the historic building in the historic district. Letters of support are also needed as part of the application, and Mrs. Stahl suggested sending letters to various Township Boards, e.g., Farmland/Open Space Preservation, Planning, etc.
Mrs. Stahl also asked about the match requirement for the Historic Trust grants; she recommended that Ms. Cannelongo and Mr. Harding speak to Treasurer Luhrs about what is required for the match. Mr. Harding noted that the awards will not be made until 2009, and the match funding would come out of that year's budget.
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RESOLUTION #80-08
BE IT RESOLVED by the Township Committee of the Township of East Amwell that they hereby support the application for grant funding through the New Jersey Historic Trust and use of Township matching funds for the rehabilitation of the Clawson House.
By Order of the Township Committee,
______________________________
C. Larry Tatsch, Mayor
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Motion by Ms. Lenox, seconded by Mrs. Cregar, and it was carried unanimously to approve the resolution.
Ms. Gavigan, in the audience, asked if this was a restoration or rehabilitation, with different requirements for construction; it was noted that it was a rehabilitation project.
FARMLAND/OPEN SPACE PRESERVATION COMMITTEE
1)
Request for Hunterdon County Open Space Trust Fund Resolution:
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RESOLUTION #81-08
WHEREAS, the Hunterdon County Board of
Chosen Freeholders has approved an Open Space Trust Fund and established a
Municipal Grants Program to provide Program Funds in connection with municipal
acquisition of lands for recreation, conservation and general open space
purposes, farmland preservation, preparation of plan elements of a municipal
Master Plan and/or restoration of county owned historic facilities:
WHEREAS, the Governing Body of East
Amwell Township desire to obtain Open Space Trust Funds in the amount of
$38,560.52 to fund the following project(s):
Reimbursement
of debt incurred on July 27, 2007 for expenses on easement acquisition for
property belonging to the Wielenta Family know as Block 32 Lots 5, 5.02 and
5.03 acquired with partial funding from East Amwell Township per cost sharing
agreements with Hunterdon County and the State Agriculture Development Board as
part of the traditional Planning Incentive Program for acquisition of farmland
easements.
NOW, THEREFORE, the Governing Body of
East Amwell Township resolves that:
1.
Judith Conard is
authorized to (a) make an application to the County of Hunterdon for Open Space
Trust Funds (b) provide additional application information and furnish such
documents as may be required for the Municipal Grants Program, and (c) act as
the principal contact person and correspondent of the above named municipality.
2.
If the county of
Hunterdon determines that the application is complete and in conformance with
the Hunterdon County Open Space, Farmland and Historic Preservation Trust Fund
Plan and the Policies and Procedures Manual for the Municipal Grants Program
adopted thereto, the municipality is willing to use the approved Open Space
Trust Funds in accordance with such adopted policies and procedures, and
applicable state local government rules, regulations and statutes thereto.
3.
The Mayor of East Amwell
Township, Larry Tatsch is hereby authorized to sign and execute any required
documents and agreements with the County of Hunterdon for approved Open Space
Trust Funds.
By Order of the Township Committee,
____________________________
Larry Tatsch, Mayor
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Motion by Ms. Lenox, seconded by Mrs. Cregar, and it was carried unanimously.
RECYCLING COMMITTEE
1) Annual Recycling Tonnage Grant Resolution:
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RESOLUTION #82-08
WHEREAS, the Mandatory Source Separation and Recycling Act, P.L. 1987, C.102, has established a recycling fund from which tonnage grants may be made to municipalities in order to encourage local source separation and recycling programs; and
WHEREAS, it is the intent and the spirit of the Mandatory Source Separation and Recycling Act to use the tonnage grants to develop new municipal recycling programs and to continue and to expand existing programs; and
WHEREAS, the New Jersey Department of Environmental Protection has promulgated recycling regulations to implement the Mandatory Source Separation and Recycling Act; and
WHEREAS, the recycling regulations impose on municipalities certain requirements as a condition for applying for tonnage grants, including but not limited to, making and keeping accurate, verifiable records of materials collected and claimed by the municipality; and
WHEREAS, a resolution authorizing this municipality to apply for such tonnage grants for the calendar year 2007 will memorialize the commitment of this municipality to recycling and to indicate the assent of the Township Committee of East Amwell Township to the efforts undertaken by the municipality and the requirements contained in the Recycling Act and recycling regulations; and
WHEREAS, such a resolution should designate the individual authorized to ensure the application is properly completed and timely filed.
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of East Amwell that East Amwell Township hereby endorses the submission of the recycling tonnage grant application to the New Jersey Department of Environmental Protection and designates Joyce Corboy to ensure that the application is properly filed; and
BE IT FURTHER RESOLVED that the monies received from the recycling tonnage grant be deposited in a dedicated recycling trust fund to be used solely for the purposes of recycling.
By Order of the Township Committee,
__________________________
C. Larry Tatsch, Mayor
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Motion by Ms. Lenox, seconded by Mr. Kneski, and it was carried unanimously to approve the resolution.
BOARD OF HEALTH
1) Hunterdon County Fairgrounds Treatment Works Approve & NJ WQM-003 Consent Form: Mr. Tatsch explained that the request was discussed at the Board of Health meeting. The installation of a septic system to provide sanitary facilities for County workers has been part of the overall plan since the beginning of the development. The facility will not be used for the fair or any other activities to prevent excess capacity to the system. The system falls under state purview, including a NJPDES and a TWA permit, which the Mayor must sign to indicate that the system meets all local ordinance requirements. The Board of Health is working on a letter for the Mayor's signature, which may only be a "signing statement."
COAH (AFFORDABLE HOUSING)
1) Request from Municipal Housing Liaison (MHL) Robbins to Authorize Appraisal for B.27.01/L.14: Mr. Matheny explained that the governing body had previously authorized up to $500 for an appraisal of this property, which is being considered for purchase to be used by Easter Seals. Mr. Robbins requested two quotes for the appraisal, with only one response from Tom Rodriquez in the amount of $750.00. (For the record, Mr. Robbins contacted Rick Martin as the second quote.) The appraiser names were provided by the F/LOSPC Administrator.
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RESOLUTION #83-08
BE IT RESOLVED by the Township Committee of the Township of East Amwell that they hereby authorize Tom Rodriquez, 74 Lambert Road, Stockton, NJ 08559, to prepare an appraisal for Block 27.01, Lot 14, based on his proposal dated March 11, 2008. The cost for this work will be $750.00.
By Order of the Township Committee,
_________________________
C. Larry Tatsch, Mayor
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Motion by Mr. Kneski, seconded by Ms. Lenox, and it was carried unanimously to approve the resolution.
UNFINISHED BUSINESS
TOWNSHIP ADMINISTRATOR'S REPORT
1) Pipe Theft at Clawson Park: Mr. Matheny explained that during the stabilization of the house, the contractor removed a small section of the copper pipe, which was to be reinstalled at a later date. Water was turned off from the restrooms for the winter and lines were blown out to prevent from freezing. It was discovered that all the copper piping in the lines was removed from the premises; therefore, there was no water to the restrooms. A plumber was called to install plastic pipes, and the facilities were ready for use by late this afternoon. Mr. Matheny also noted that he was in contact with a State Trooper, who was following up with a similar theft in Raritan Township. He will investigate the report made by Mr. Howell on Monday to determine if the same person was involved in both crimes.
2) Roof for Clawson House: Mr. Matheny also noted that the slate roof repair on the Clawson House will be repaired. The lowest quote for the work is $3,800.
3) Auction at Plainsboro Township on April 19: Mr. Matheny highlighted some of the items sold at auction, i.e., a 1980 truck, a 1987 pick up, 3 generators, and a large safe. The grand total of the sale was $5,750, and after commission and percentage, East Amwell Township received $5,112 for the items.
4) Comcast Meeting on April 14: Mr. Matheny asked that Mr. Spiegel, who was in the audience, make this report.
Mr. Spiegel commented on looking for some information on the contracts,
including specific information from the Township Engineer, which was provided. Some paperwork from Comcast about tariffs
is expected shortly. Mr. Spiegel spoke
about information provided in memo form from the Clerk for rebates for
conversion boxes for HDTV, noting that residents can get up to $40 towards the
purchase of a box for their older sets.
He recommended that the information be provided to the residents on the
website and in the VIP for their information.
Brochures will also be placed at the Tax Collector's and Clerk's
windows.
5) Mower Delivery: The new 10.5 foot mower was delivered to the Township and is in use. While the bid received was for a used mower, the vendor no longer had the used mower at the time of delivery, and a mower with .9 hours of use was supplied instead. The transitional house property can now be mowed in 45 minutes rather than two hours and the park can be mowed in less than one day. The DPW is satisfied with the equipment.
6) Presentation to Hunterdon County Court Administrators: Mr. Matheny provided a 1.5 hour program on dealing with conflict to the Court Administrators' group on April 18, and he commented on having the Township Committee allow him to provide this material on behalf of them.
7) Living Waters Lutheran Church Donation of Carpet: Mr. Matheny followed up with the Church representatives about their proposed donation, and they agreed that they would be donating $5,000 towards the carpet for upstairs. The carpet for downstairs was selected and will be installed next Thursday or Friday; the cost is $3,200 for the full basement with base molding.
Plans for upstairs include painting the large meeting room (i.e., the same color scheme as his current office) before carpet installation. Mr. Matheny felt that the carpet could then be installed in the meeting room area and in his current office area. Once his office is painted, the filing cabinets can be moved into that area. Mr. Matheny felt it would be beneficial to purchase all the carpet in one lot at one time and store what is not installed until after renovations are completed.
8) Stormwater Checklist: Mr. Matheny reported on a meeting with Engineer Dennis O'Neal and Zoning Officer McManus this afternoon. The checklist is being revised for use in stormwater management reviews.
9) Brush Chipping Offer from Rutgers Nursery: Mr. Matheny recently received a call from Jim Brophy stating that Rutgers Nursery would pick up brush (i.e., going out and collecting street to street) at no charge to the Township or residents since they are always looking for wood chips. A recommendation was made to contact the Township Attorney about this offer.
10) Engineering Costs: Mr. Matheny asked the Township Committee to look at the engineering costs summary prepared by Treasurer Luhrs, indicating that there is only $1,195 left in the line item for 2008. He stated that this item would have to be revisited in the budget. Mr. Kneski suggested looking at this line again if the state returned any aid.
Further discussion took place, with the following highlights: there is currently some money in the budget for road projects, which must be allocated in a capital ordinance; the budget will not be adopted until the state funding issue has been resolved, therefore, some capital projects cannot be funded; there is funding in the capital budget for Spring Hill, which was going to be used for Back Brook instead - if it is used for Back Brook Road, the Spring Hill Road project cannot be funded; Mr. Kneski spoke about the Back Brook Road project with certain funding for the engineer, i.e., $26,000; the Township Committee spoke about the Spring Hill project, for which Montgomery Township is the lead agency - the bid must be awarded by July 3, and bids are being sought by June 3; Township Engineer O'Neal feels that the proposed time line for Spring Hill Road is very aggressive; all were in agreement that the Township should be ready to go forth on the Spring Hill Road project; easements are being sought for the project; Hillsborough Township, who borders East Amwell for 630 feet, will not participate; this will effect the portion of road to be paved by East Amwell, which will be only up to the area of Burd Lane, therefore, it will reduce the percentage paid by East Amwell Township by $23,000, based on estimates; Hillsborough Township does not want to participate because it is number 23 on their list of priority roads. Mr. Matheny will contact the Administrator for Montgomery Township on how East Amwell Township will be financing their section and processing the funds.
11) Policy Manual Update: The Committee acknowledged Mr. Matheny's memo regarding Carolyn Fristch's excellent service in working on the policy manual, and Mr. Matheny quipped about Carolyn's great job. The governing body also commended Mr. Matheny for comprehensive and clear manual, stating that he too "did a great job!"
12) Solicitor's and Peddler's Ordinance: Mr. Kneski asked about the status of this ordinance. Mr. Tatsch stated that former Township Committee member Kathy Machnik sent an email after the last meeting, noting that she was working on this ordinance. An update will be available on an up-coming agenda. The Clerk's Office did provide background information from surrounding municipalities to Ms. Machnik and Mr. Matheny for their review.
SHARED SERVICES
1) Update from Mayor Tatsch on April 17 Shared Services Meeting with West Amwell Township and the City of Lambertville: Mr. Tatsch stated that the meeting was not as focused as the first meeting, and more general discussions took place. All were in agreement that the County should study the Animal Control Officer issues. According to Mr. Matheny, East Amwell may only have a few more months before we lose the current services from Raritan Township. Mr. Matheny is also talking with Delaware Township about some options.
Mr. Tatsch told the governing body that 13 years ago Lambertville borrowed the County's tub grinder, which has been used exclusively by that municipality and "saving their taxpayers thousands of dollars" (according to their DPW Supervisor). The equipment is broken and can be repaired at a cost of $31,500, which can be covered by a shared services grant from the state. Once the equipment is repaired, it will then go back to the County for use by all County wide municipalities. Mr. Howell has experience using this type of equipment, and the Township may be able to have it dropped off at the grit-yard a few times during the year, have the residents bring their brush, and they can gather the mulch. Mr. Tatsch commented on Mr. Brophy's offer to collect brush, referenced earlier in the meeting. He noted some conflicts in the past regarding Mr. Brophy's Route 31 property, and he recommended that this offer should be reviewed by Attorney Cushing. Mr. Kneski provided specific information on a tub grinder located in Lawrence Township, which is shared with Princeton, "…and is working very nicely." Hunterdon County Shared Services Coordinator Michael Capabianco will have more information in the next few months about the possibility of getting state funding to repair the County's tub grinder.
2)
Resolution to Encourage Hunterdon County to Work on Shared Services
Agreement for Animal Control Services:
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RESOLUTION #84-08
A RESOLUTION REQUESTING THE HUNTEDON COUNTY BOARD OF CHOSEN FREEHOLDERS TO STUDY THE FEASIBILITY OF A COUNTY-WIDE ANIMAL CONTROL SHARED SERVICE
WHEREAS, the Township of East Amwell
hereby requests the Hunterdon County Board of Chosen Freeholders to collaborate
with the Hunterdon County Shared Services Coordinator to conduct a feasibility
study for county-wide animal control services; and
WHEREAS, Hunterdon County has
successfully implemented county-wide, cost-effective shared services such as
administration of the Health Officer position that has resulted in the saving
of taxpayer dollars and the reduction of redundancy of the service; and
WHEREAS, Hunterdon County has
successfully implemented county-wide, cost-effective shared services such as
administration of the 911 Dispatch that has resulted in the saving of taxpayer
dollars and reduction of the redundancy of the service; and
WHEREAS, the Hunterdon County Shared
Services Coordinator, through meetings and surveying municipalities has
identified animal control services as a requested and possible shared service;
and
WHEREAS, many municipalities
throughout the County are struggling to provide animal control services; and
WHEREAS, the Township of East Amwell believes that long-term tax savings
and improved service delivery may be obtained by sharing animal control
services; and
WHEREAS, the proposed State municipal
budget cuts will impact the Township Committee of the Township of East Amwell
and possibly some services that the Township Committee provides to its
residents and businesses; and
WHEREAS, the State has proposed allocating $32 million in SHARE grant funding to study and implement shared services such as county-wide animal control; and
WHEREAS, the Township Committee of
the Township of East Amwell desires the Hunterdon County Board of Chosen
Freeholders to seek funding through the proposed State’s SHARE allocation to
conduct the feasibility study; and
NOW, THEREFORE, BE IT RESOLVED by the
Township Committee of the Township of East Amwell that we request the Hunterdon
County Board of Chosen Freeholders to collaborate with the Hunterdon County
Shared Services Coordinator to begin the process of conducting a feasibility
study for county-wide animal control services.
By Order
of the Township Committee,
__________________________
C. Larry
Tatsch, Mayor
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Motion by Mrs. Cregar, seconded by Ms. Lenox, and it was carried unanimously to approve the resolution.
Mr. Matheny commented on the shared service agreement East Amwell Township had with Raritan Township last year to supply ACO services. East Amwell has been operating without an agreement, noting that the agreed price for 2009 was $11,785 if Raritan Township could get another part time employee. Due to budget constraints, after July 1, Raritan Township will be cutting their part time employee, they will only answer calls from 7:00 a.m. - 3:00 p.m. on weekdays, and they will not be able to provide services to East Amwell Township. Mr. Tatsch mentioned that Mr. Matheny is looking at other options.
NEW BUSINESS
RAFFLE LICENSE APPLICATION #08-05 FOR SAINT PETER'S FOUNDATION: St. Peter's Foundation is applying for a raffle license for an event to be held at The Ridge at Back Brook on September 8, 2008.
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RESOLUTION #85-08
BE IT RESOLVED by the Township Committee of the Township of East Amwell that they hereby support the fund-raising efforts of Saint Peter’s Foundation, 254 Easton Avenue, New Brunsiwch, New Jersey 08901; and
WHEREAS, the Foundation has made application to hold an off premises 50/50 raffle on September 8, 2008, at 5:00 p.m. at the The Ridge at Back Brook, 211 Wertsville Road, Ringoes, NJ 08551;
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of East Amwell, that raffle license number #RA-08-05 be approved and processed.
By Order of the Township Committee,
______________________________
C. Larry
Tatsch, Mayor
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Motion by Ms. Lenox, seconded by Mrs. Cregar, and it was carried unanimously to approve the resolution to approve the license.
SOMERSET WHEELMEN ROAD CYCLING CHAMPIONSHIP:
The request from Somerset Wheelmen to hold their annual event on June
14, 2008, from 7:00 a.m. - 9:30 p.m. was acknowledged. Mr. Tatsch commented on this annual event,
which takes place in East Amwell.
Motion by Mr. Kneski, seconded by Ms. Lenox, and it was carried unanimously to permit the event to take place, as outlined in their letter of April 15, 2008.
OPEN TO THE PUBLIC
Frances Gavigan, 123 Wertsville Road, stated that she has reached out to Jesse Denton about picking up brush for senior citizens. She asked how she would be able to access the grit yard to drop the branches. A recommendation was made to coordinate this with DPW Superintendent Howell, who has the key for the gate at the yard. Mr. Tatsch also commented on the possibility of the Township Committee members opening the gate, if they were given the key; he agreed that some plan should be developed to have residents access the grit yard with brush, and that it should be advertised in the tax bill mailing and the VIP.
Ms. Gavigan will write an article for the VIP, and she asked for contact information. She also stated that she has aged sheep manure for the Township’s use, including a possible community garden at Clawson Park.
Motion by Ms. Lenox, seconded by Mrs. Cregar, and it was carried to close to the public.
ADMINISTRATIVE REPORTS
Treasurer Luhrs presented the bills of the evening. Motion by Mrs. Cregar, seconded by Mr. Kneski, and it was carried unanimously to approve the bills.
Treasurer Luhrs also presented the March 2008 Revenue Report, the 2008 1st Quarter Receipts and Disbursements, and the Appropriation Balances through April 24, 2008.
BAN Sale: Mrs. Luhrs submitted her April 24, 2008, letter asking for authorization to hold a one year bond anticipation note sale for $1,000,000, to pay down the $1,696,150 bans, with the following schedule: May 5- Mail Notice of Sale to Investors; 5/15 – Note Sale; 5/22 – Closing and Pay off existing note. Motion by Ms. Lenox, seconded by Mr. Kneski, and it was carried unanimously to authorize the bond anticipation note sale, as outlined in Mrs. Luhrs’ memo.
Mrs. Luhrs also presented the Cash Management Plan Resolution.
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RESOLUTION #86-08
EAST AMWELL TOWNSHIP RESOLUTION
CASH MANAGEMENT PLAN
BE IT RESOLVED that the Township Committee of the Township of East Amwell adopt this Cash Management Plan as follows:
STATEMENT OF PURPOSE
This Cash Management Plan (the “Plan”) is prepared pursuant to the provisions of N.J.S.A.:5-17 in order to set forth the basis for the deposits and investment of certain public funds of the Township of East Amwell, pending the use of such funds for the intended purposes. The plan is intended to assure that all public funds identified herein are deposited in interest bearing deposits or otherwise invested in Permitted Investments hereinafter referred to. The intent of the Plan is to provide that the decision made with regard to the Deposits and the Permitted Investments will be done to insure the safety, the liquidity (regarding its availability for the intended purposes), and the maximum investment return within such limits. The Plan is intended to insure that any Deposit or Permitted Investment matures within the time period that approximates the prospective need for the funds deposited or invested so that there is not a risk to the market value of such Deposits or Permitted Investments.
IDENTIFICATION OF FUNDS AND ACCOUNTS TO BE COVERED BY THE PLAN
· The Plan is intended to cover the deposit and/or investment of the following funds and accounts of the Township of East Amwell:
1. Animal Control Trust
2. Capital Account
3. Current Account
4. Federal and State Grant Account
5. Housing Trust Account
6. Payroll Account
7. Public Assistance I & II Accounts
8. Unemployment Trust Account
9. Escrow Trust Account
10. Open Space Trust Fund Account
11. State Cash Management Accounts
· It is understood that this Plan is not intended to cover certain funds and accounts of the Township of East Amwell, specifically:
1. Municipal Court
2. Tax Sale Redemption
DESIGNATION OF OFFICIALS OF THE TOWNSHIP OF EAST AMWELL
The Chief Financial Officer of the Township of East Amwell and the Assistant Treasurer are hereby authorized and directed to deposit and/or invest funds referred to in the Plan.
DESIGNATION OF DEPOSITORIES
The following banks and financial institutions are hereby designated as official depositories for the Deposit of all public funds referred to in the Plan:
· Commerce Bank
· PNC Bank
· Skylands Community Bank
· Hopewell Valley Community Bank
· State of New Jersey Cash Management Plan
All depositories must conform to the Government Unit Deposit Protection Act (GUDPA), shall provide a Notification of Eligibility from the State of New Jersey, Department of Banking, on a semi-annual basis.
DEPOSIT OF FUNDS
All funds shall be deposited within forty-eight (48) hours of receipt, in accordance with N.J.S.A. 40A:5-15, into the appropriate fund operating accounts.
Deposits are picked on a daily basis by an armored car service.
INVESTMENT INSTRUMENTS AND PROCEDURE
The designated official is hereby authorized to invest the public funds covered by this Plan, to the extent not otherwise held in Deposits, in the following Permitted Investments:
1. Deposits with the State of New Jersey Cash Management Fund established pursuant to 1 0f P.L. c.281 (C52:18A-90.4)
2. Certificate of Deposits
3. Bonds or other obligations of the United States of America or
Obligations guaranteed by the United States of America
4. Government money market mutual funds
5. Any obligation that a federal agency or a federal instrumentality has issued in accordance with an act of Congress, which security has a maturity date not greater than 397 days from the date of purchase, provided such obligations bears a fixed rate of interest not dependent on any index or external factor.
WIRE TRANSFER AUTHORIZATIONS
The Chief Financial Officer and the Assistant Treasurer are authorized to do wire transfers from Township Bank accounts to the State of New Jersey Cash Management Plan; other approved investments and to other authorized third parties in order to conduct authorized Township business.
DISBURSEMENT OF FUNDS
All funds shall be disbursed as authorized and directed by the Township Committee. The Chief Financial Officer shall present to the Township Committee a schedule of debt service principal and interest payments. The Chief Financial Officer shall have the authority to make the following disbursements when necessary:
PETTY CASH FUND
Reimbursements for expenditures through the Petty Cash Fund shall be made within limits approved by the Director of the Division of Local Government Services. The Petty Cash Fund shall be maintained in accordance with N.J.S.A. 40A:5-21.
CHANGE FUND
Change Funds have been established by past resolutions of the governing body to provide change to taxpayers making payments.
BONDING
Staff members are covered under a blanket Public Employee Surety Bond except those who need to be covered by a separate surety bond.
COMPLIANCE
The Cash Management Plan of the Township of East Amwell shall be subject to the annual audit conducted pursuant to N.J.S.A. 40A:5-4.
As stated in N.J.S.A. 40A:5-14, the official(s) charged with the custody of Township Funds shall deposit them as instructed by this Cash Management Plan, and shall thereafter be relieved of any liability or loss due to the insolvency or closing of any designated depository.
If at any time, this Cash Management Plan conflicts with any regulation of the State of New Jersey, or any department thereof, the applicable State regulations shall apply.
TERM OF PLAN
This Plan shall be in effect when adopted by resolution of the governing body of the Township of East Amwell. The Plan may be amended from time to time.
By Order of the Township Committee,
____________________________
C. Larry Tatsch, Mayor
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Motion by Mrs. Cregar, seconded by Ms. Lenox, and it was carried unanimously to approve the Cash Management Plan Resolution.
Treasurer’s Resolutions:
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RESOLUTION #87-08
WHEREAS, it has been determined by the Zoning Board of Adjustment of the Township of East Amwell that the following escrow fee can be refunded;
NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of East Amwell that the Treasurer is hereby authorized to refund the following amount to the applicants:
Applicant Amount Refunded
Gail Genzone $650.00
By Order of the Township Committee,
_______________________
C. Larry Tatsch, Mayor
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RESOLUTION #87A-08
WHEREAS it has been determined by the Planning Board of the Township of East Amwell that the following escrow fee can be refunded;
NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of East Amwell that the Treasurer is hereby authorized to refund the following amount to the applicants:
Applicant Amount Refunded
Amy Jorgensen $311.00
By Order of the Township Committee,
___________________________
C. Larry Tatsch, Mayor
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Motion by Ms. Lenox, seconded by Mrs. Cregar, and it was carried unanimously to approve the two refund resolutions.
The Tax Collector did not present any resolutions at this time.
CORRESPONDENCE
Mrs. Cregar asked that the two resolutions from the Hunterdon County Freeholders on Autism and Alpha-1 Awareness be considered for approval. A recommendation was also made to support the Myasthenia Gravis resolution.
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RESOLUTION
# 88-08
WHEREAS, Autism is a
Pervasive Developmental Disorder that manifests itself in the first three years
of life, and affects the social, learning, and behavioral skills of those
affected by it; and
WHEREAS, Autism is
currently estimated to affect 1 in every 94 people in New Jersey, and over one
and a half million people in the United States of America have some form of an
Autism Spectrum Disorder including High Functioning Autism, Autism, Asperger’s
Syndrome and Pervasive Developmental Disorder; and
WHEREAS, Autism is said
to affect boys four times more than girls and knows no racial, ethnic or social
boundaries, and neither income, lifestyle, nor education affects the
occurrence; and
WHEREAS, a single
specific cause of autism is not known, but current research links it to
biological or neurological differences in the brain as well as environmental
assaults and neurotoxins. Outdated
theories and myths have been proven false, such as autism being a mental
illness, or any fault of the mother; and
WHEREAS, accurate, early
diagnosis and the resulting appropriate education and interventions are vital
to the growth and development of the individual; and
WHEREAS, the diagnosis
of autism is not reserved for the individual affected by it but that the entire
family has to recover, and the stresses of rearing children with autism
attribute to a divorce rate of nearly 85% in this community ; and
WHEREAS, New Jersey offers a wide range of services
and supports to this population through various organizations including Autism
Family Services of New Jersey, New Jersey Center for Outreach Services for the
Autism Community (COSAC), Unlocking Autism, Parents of Autistic Children
(POAC), The NJ Governor’s Council on Autism, IMPACT, Parents for Autism
Autoimmune and Vaccine Education (PAAVE), Vaccine Liberation – NJ Chapter,
PACT, New Jersey Family Support Council, the Autism Center at the University of
Medicine and Dentistry of New Jersey, ASPEN, Autism Society of America,
National Autism Association, Autism-In-Hunterdon, and SPAN ;and
NOW, THEREFORE, BE IT
RESOLVED that the Township Committee of the Township of East Amwell, County of
Hunterdon, State of New Jersey does hereby recognize April 2008 as National
Autism Awareness Month in the Township of East Amwell; and
BE IT FURTHER RESOLVED
that a copy of this Resolution be forwarded to New Jersey Governor Jon Corzine,
the Hunterdon County Boards of Chosen Freeholders, all Hunterdon County
Legislators and municipalities in the County of Hunterdon.
By Order of the Township
Committee;
_______________________________
C. Larry Tatsch, Mayor
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
RESOLUTION # 89-08
WHEREAS,
Alpha-1-Antitrypsin Deficiency is a serious genetic disorder associated with
liver disease in infants, children and adults, and lung disease in young
adults; and
WHEREAS, Alpha-1-Antitrypsin
Deficiency is the most common genetic disease for which liver transplants ate
performed in newborns; and
WHEREAS, one in
thirty-seven people carry the gene for Alpha-1-Antitrypsin Deficiency; and
WHEREAS, 80,000 to
100,000 U.S. citizens are estimated to have severe Alpha-1-Antitrypsin
Deficiency; and
WHEREAS,
Alpha-1-Antitrypsin Deficiency was only identified in 1963 and is misdiagnosed
and under diagnosed; and
WHEREAS, a need has been
identified to increase Awareness and Detection of this misdiagnosed and under
diagnosed disorder;
NOW, THEREFORE, BE IT
RESOLVED that the Township Committee of the Township of East Amwell, County of
Hunterdon, State of New Jersey, does hereby proclaim May 2008 as Alpha-1
Awareness Month in the Township of East Amwell, and urges the continuation of
education to promote access to quality care and services for all people
affected by Alpha-1-Antitrypsin Deficiency.
By Order of the Township
Committee;
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