The regular meeting of the East Amwell Township Committee was called to order at 7:30 p

The regular meeting of the East Amwell Township Committee was called to order at 7:30 p.m. Present were Mayor C. Larry Tatsch, Deputy Mayor Linda F. Lenox, and Committee members Patricia Cregar, Peter Kneski, and Timothy Martin. Township Administrator Timothy Matheny and Attorney Richard Cushing were also in attendance.

In compliance with the Open Public Meetings Act, Municipal Clerk Teresa R. Stahl announced that this is a regularly scheduled meeting, pursuant to the resolution adopted on January 3, 2008, and a meeting notice published in the Hunterdon County Democrat issue of January 10, 2008. A copy of the agenda for this meeting was forwarded to the Hunterdon County Democrat, Times of Trenton, Star Ledger, Courier News, posted on the bulletin board, and filed in the Clerk's Office on April 8, 2008.

The meeting opened with the Pledge of Allegiance to the American Flag.

AGENDA REVIEW

Under Correspondence, an addendum was distributed to the public, including the following: NJ State League of Municipalities 4/9 Property Relief Funding Cuts Update; 4/8 Property Relief Funding Cuts Update, Statement on Local Unit Alignment Reorganization and Consolidation Commission Organization & Mission; Flood Prevention Resources; Senate Voting Session on 4/7; Senator Thomas Kean Jr. 4/4 Response to East Amwell's Resolution re: 2008 State Budget Failure to Treat Property Relief as a Priority; Township of Readington, 4/4 Dedicated Police Presence at Hunterdon High School; College of New Jersey Announcement of 4/29 Summit on Global Warming; under correspondence, add a brief discussion on Raritan Township’s request for funding for a police officer at the high school.

ANNOUNCEMENTS

A. School Board Elections will be on April 15, 2008, from 7 a.m. - 9 p.m. All polls are located

at the municipal building.

B. Roadside Clean-up Day is scheduled for April 19, 2008. Contact Blaine Hummel at 609:466-

2907 to volunteer.

C. Township Clean-up Day is April 26, 2008, from 8 a.m. - noon, on the municipal property.

Permits are available from the Clerk's Office: $15-car; $20-SUV; $35-truck. I.D. will

be required. Contact the Clerk's Office for further information.

D. There will be no curbside brush pick up in 2008.

E. Dog Licenses are now overdue. There is a $25.00 late fee per dog, effective March 1.

APPROVAL OF MINUTES

March 27, 2008, Regular Minutes were approved on a motion by Mr. Martin, seconded by Mrs. Cregar, and carried unanimously with some minor corrections.

April 2, 2008, Special Minutes (Budget) were approved on a motion by Mrs. Cregar, seconded by Mr. Kneski, and carried with one abstention, Mr. Martin, with minor corrections.

OPEN TO THE PUBLIC (for Comments from the Public for Items Not on the Agenda)

Andrea Bonette, 17 Ridge Road, commented on discussing a solicitor's and peddler's license about 8 - 10 months ago. She suggested checking with surrounding municipalities, who have different versions available. Mrs. Bonette was concerned about senior citizens, and she was advised by State Police Detectives that they cannot enforce without permits. Mr. Matheny commented on the variety of options available to the Township in terms of "how far to go" with the regulations. Mr. Matheny will outline the issues to consider, and the matter will be on the next Township Committee agenda.

Frances Gavigan, 123 Wertsville Road, thanked the Road Department and Mr. Matheny for getting a tub grinder, to bring branches to the grit yard during regular work hours since there will be no curbside pick up this year. She stated that she would be able to assist senior citizens and veterans by helping them to pick up their brush and bring it to the yard. She suggested that this may be start of a "citizens helping citizens" movement in the Township. Ms. Gavigan also spoke about the availability of the residents to utilize the Hunterdon County transfer station for a fee.

Karin Stover, 68 Back Brook Road, and Dave Bausmith, 74 Old York Road, explained that they were present this evening to update the Township Comimttee on the Amwell Valley Ringoes Rescue Squad. There was a recent election and a new board of trustees was established, including Dave Bausmith as President, Barbara Aponte as Vice President, and Karin Stover as Recording Secretary. Mr. Bausmith commented on the squad's appreciation of the governing body's support, for which it is needed for future operations, and he appreciated the recent approval of the raffle license application.

Mr. Bausmith concluded that the squad is still working on some procedural matters and consulting with counsel on by-law matters. He asked that the governing body contact him with any questions, and he noted that he would keep the governing body apprised and provide firm information.

Motion by Mr. Martin, seconded by Ms. Lenox, and it was carried unanimously to close to the public.

SPECIAL DISCUSSION

DISCUSSION WITH A REPRESENTATIVE FROM THE MID ATLANTIC EQUINE CENTER REGARDING AN AMENDMENT TO ORDINANCE 05-21 PERTAINING TO TEMPORARY TENTS USED IN CONJUNCTION WITH A VETERINARY HOSPITAL Present for this discussion was Attorney William Connelly representing Mid Atlantic Equine Center.

Mr. Connelly explained that the tent topic was discussed by the Planning Board last evening, and he was responsible for getting the item heard by that Board and by the Township Committee. There was also a letter from Attorney Cushing about the usage of the tents.

Mr. Tatsch asked Mr. Connelly to provide an overview of the topic. Mr. Connelly explained that over two years ago, there was an emergency in the equine industry due to an outbreak of salmonella poisoning. Mid Atlantic is one of the top facilities for equestrian health services on the East Coast, and the veterinary hospital was granted approval, through Ordinance 05-21, to use temporary shelter (outdoor tents) to house horses from other areas. The use of the temporary tents had an expiration date of December 31,2007. In the interim, Mid Atlantic has been before the Planning Board with a permanent plan for a major expansion; there have been no hearings yet, although there has been some Board of Health testing. The engineer is completing the application and plans to have it at the Planning Board next month. Ten days ago there was another outbreak of salmonella in horses, and other facilities have the infection on site. They need a location to treat the salmonella effectively, and Mr. Connelly asked that the Planning Board and Township Committee resurrected the same ordinance as before. Last night, the Planning Board favorably reviewed the request with a recommendation to extend the cancellation date until December 31, 2009, giving plenty of leeway so that the veterinary hospital would not have to come back again to allow for the temporary structures. Mr. Connelly expected that Mid Atlantic should be before the Planning Board in the next few months with their application for a permanent structure.

Ms. Lenox commented on the Planning Board meeting last night, concurring with Mr. Connelly's explanation of the Board's discussion. Mr. Tatsch commented on the opinion that the approval should be given quickly.

Mr. Cushing reviewed the prepared ordinance. He stated that he also spoke with the Zoning Officer, who is willing to allow the temporary tent to be erected without a permit if the governing body chooses to introduce the ordinance tonight. The ordinance language has been changed to allow an extension time.

INTRODUCTION OF ORDINANCES/PUBLIC HEARINGS

Introduction of Ordinances:

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EAST AMWELL TOWNSHIP

ORDINANCE 08-04

AN ORDINANCE TO AMEND THE CODE OF THE TOWNSHIP OF EAST

AMWELL TO AMEND AND SUPPLEMENT THE PROVISIONS OF ORDINANCE

04-13 & AMENDING ORDINANCE 05-21 AND SECTION 92-4 OF THE LAND

MANAGEMENT ORDINANCE OF THE TOWNSHIP OF EAST AMWELL TO

MODIFY THE PROVISIONS WITH RESPECT TO "TENTS" USED IN

CONJUNCTION WITH A "VETERINARY HOSPITAL" AND WITH RESPECT TO

EXEMPTION FROM SITE PLAN REVIEW TERMINATION DATE.

Section 1. Purpose: The Township Committee desires to change the termination date for site plan exemption for tent(s) used in conjunction with veterinary hospitals from December 31, 2007, until December 31, 2009.

BE IT ORDAINED by the East Amwell Township Committee, in the County of Hunterdon, State of New Jersey that an ordinance of the Township, whose short title is “East Amwell Land Management Ordinance” be, and the same is hereby, amended and supplemented as follows:

Section 2. The following underlined revisions are made to Ordinance 05-21, which amended Ordinance 04-13 and Section 92-4, Terms Defined, of the Code of East Amwell Township.

§92-4 DEFINITIONS:

VETERINARY HOSPITAL: Change last sentence from “The site plan exemption for tent(s) shall terminate on December 31, 2007” to read, “The site plan exemption for tent(s) shall terminate on December 31, 2009.”

SITE PLAN, EXEMPT: Under Editor’s Note 10, line three, will be changed from “… a sunset provision terminating the exemption of site plan review for tents used in conjunction with veterinary hospitals, effective 12-31-07….” to read as follows: “…a sunset provision terminating the exemption of site plan review for tents used in conjunction with veterinary hospitals, effective 12-31-09….”

Section Three. Severability.

If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held invalid or unconstitutional by a court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision and such holding shall not affect the validity of the remaining portions hereof.

Section Four. Effective Date

This ordinance shall take effect, following final passage, upon publication of notice of final passage and the filing of a copy hereof with the Hunterdon County Planning Board.

By Order of the Township Committee,

____________________

C. Larry Tatsch, Mayor

Attest:________________________

Teresa R. Stahl, RMC/CMC

Municipal Clerk

Introduced: April 10, 2008

Adopted:

+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

Motion by Ms. Lenox, seconded by Mr. Kneski, and it was carried unanimously by roll call vote to introduce Ordinance 08-04: Mr. Martin, yes; Mr. Kneski, yes; Mrs. Cregar, yes; Ms. Lenox, yes; Mr. Tatsch, yes.

The ordinance will be published in the April 17, 2008, issue of the Hunterdon County Democrat, and the public hearing is scheduled for 7:30 p.m. on May 8, 2008, at the regular Township Committee meeting, at which time the public will be able to comment.

A question was raised about the intent to complete the new facility by December 31, 2009, and Mr. Connelly stated, "Absolutely." There will be several meetings before the Planning Board, possibly May through July, with the hope that shovels will be in the ground by October. Depending upon the ability to construct in winter, the work may be complete by the end of the year or the beginning of 2009.

Mr. Connelly explained that he was representing the veterinary hospital since Dr. Bousum is out of state. Mr. Tatsch asked specific questions about the outbreak of salmonella, which Mr. Connelly answered, including speculating that the outbreak two years ago was never completely eradicated.

RESOLUTION FROM THE TREASURER

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RESOLUTION #65-08

Resolution Constituting the 2008 Temporary Capital Budget of the Township of East Amwell

WHEREAS, the Township of East Amwell desires to constitute the 2008 temporary capital budget of said municipality by inserting therein the authorization for providing funding for open space acquisition and building renovations

NOW, THEREFORE BE IT RESOLVED, that the Township Committee of the Township of East Amwell authorizes as follows:

Section 1. The 2008 temporary capital budget of the Township of East Amwell is hereby constituted by the adoption of a schedule to read as follows:

Temporary Capital Budget of the

Township of East Amwell

County of Hunterdon, New Jersey

Projects Schedule of 2008

Open Space

Method of Financing

Project Estimated Cost Capital Grants in Aid

Improvement and Other Funds

Fund

Acquisition on Development Easements

On Block 21, Lot 16 & 16.01 and

Block 17, Lot 16.03 $220,000.00 $220,000.00

2. Building Renovations $ 36,000.00 $36,000.00

Section 2. The Clerk be and is authorized and directed to file a certified copy of this resolution with the Division of Local Government Services, Department of Community Affairs, State of New Jersey, within three days after the adoption of this project for the 2008 temporary capital budget, to be included in the 2008 permanent capital budget as adopted.

By Order of the Township Committee,

_____________________________

C. Larry Tatsch, Mayor

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Motion by Mr. Martin, seconded by Mr. Kneski, and carried unanimously to approve the resolution.

ORDINANCE08-05
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ORDINANCE 08-05

AN ORDINANCE TO PROVIDE A SUPPLEMENTAL APPROPRIATION OF $36,000 TO PROVIDE ADDITIONAL FUNDING FOR VARIOUS RENOVATION PROJECTS AT THE MUNICIPAL BUILDING AS GENERAL IMPROVEMENTS FOR THE TOWNSHIP OF EAST AMWELL, IN THE COUNTY OF HUNTERDON, NEW JERSEY AND APPROPRIATING $36,000 FROM THE CAPITAL IMPROVEMENT FUND

BE IT ORDAINED BY THE TOWNSHIP COMMITTEE OF THE TOWNSHIP OF EAST AMWELL IN THE COUNTY OF HUNTERDON, NEW JERSEY, as follows:

Section l The improvement described in Section 2 of this ordinance is hereby authorized as general improvements to be made or acquired by the Township of East Amwell, New Jersey. For the said improvements or purposes described in Section 2, there is hereby appropriated the supplemental amount of $36,000, such sum being in addition to the $25,000 appropriated therefore by ordinance #07-14 of the Township finally adopted on October 11, 2007 and the $65,000 appropriated therefore by ordinance #06-23 of the Township finally adopted on October 25, 2006, said sum being inclusive of all appropriations heretofore made therefore.

Section 2 The improvement heretofore authorized is various renovation projects at the Municipal Building which shall include but not limited to radon remediation, the elimination of water infiltration and moisture in the basement of the Municipal Building, purchase and installation of carpeting and general construction in the basement, office areas and meeting rooms and professional services related to this project as described in ordinance #07-14 of the Township finally adopted on October 11, 2007 and #06-23 of the Township finally adopted on October 25, 2006,including all costs necessary therfor or incidental thereto.

Section 3. It is hereby determined and stated that the undertaking of the aforesaid work, acquisition or improvements is not a current expense of the Township of East Amwell, but rather a capital expense and the East Amwell Township's estimated cost of said work, acquisition or improvement is $126,000, including the $25,000 appropriated by ordinance 07-14 finally adopted on October 11, 2007 and the $65,000 appropriated by ordinance #06-23 of the Township finally adopted October 25, 2006 and the $36,000 appropriated herein.

Section 4 The supplemental sum of $36,000.00 is hereby appropriated for said purpose. The funding is provided by appropriating $36,000.00 from the Capital Improvement Fund of the Township of East Amwell for said purpose as required by law and now available therefore in one or more previously adopted budgets.

Section 5 The Temporary Capital Budget is hereby constituted by resolution to conform with the provisions of this Ordinance. The resolution in the form promulgated by the Director of Local Government Services is on file with the Township Clerk and is available there for inspection.

Section 6 No debt of any kind is authorized for this undertaking.

Section 7 This ordinance shall take effect immediately upon adoption according to law.

By Order of the Township Committee,

____________________________

C. Larry Tatsch, Mayor

ATTEST:

_____________________________

Teresa A. Stahl, Clerk

Introduced: April 10, 2008

Adopted:

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

Motion by Mr. Martin and it was seconded by Mr. Kneski to introduce Ordinance 08-05. For the benefit of the public, it was explained that this ordinance will supplement two existing ordinances to complete the renovation of the municipal building. The downstairs is mostly complete, except for carpeting. Once the basement is complete, the renovations upstairs can be aggressively pursued.

The motion to introduce Ordinance 08-06 was carried by unanimous roll call vote: Mr. Martin, yes; Mr. Kneski, yes; Mrs. Cregar, yes; Ms. Lenox, yes; Mr. Tatsch, yes.

ORDINANCE 08-06

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TOWNSHIP OF EAST AMWELL

ORDINANCE 08-06

AN ORDINANCE TO PROVIDE FOR THE ACQUISITION OF DEVELOPMENT RIGHTS EASEMENTS ON CERTAIN REAL PROPERTIES KNOWN AS BLOCK 17, LOT 16.03 AND BLOCK 21, LOT 16 & 16.01 IN AND BY THE TOWNSHIP OF EAST AMWELL, IN THE COUNTY OF HUNTERDON, NEW JERSEY AND APPROPRIATING $220,000.00 THEREFOR FROM THE OPEN SPACE TAX TRUST FUND.

BE IT ORDAINED BY THE TOWNSHIP COMMITTEE OF THE TOWNSHIP OF EAST AMWELL IN THE COUNTY OF HUNTERDON, NEW JERSEY, as follows:

Section l. The improvement described in Section 2 of this ordinance is hereby authorized as general improvements to be made or acquired by the Township of East Amwell, New Jersey. For the said improvements or purposes described in Section 2, there is hereby appropriated the sum of $220,000.00 said sum being inclusive of all appropriations heretofore made therefore.

Section 2. The Township of East Amwell is hereby authorized to acquire the development rights easements on certain real properties known as Block 17, Lot 16.03 (Fisher)and Block 21, Lot 16 & 16.01 (Hay) in the Township of East Amwell.

Section 4. The sum of $220,000.00 is hereby appropriated for said purpose. The funding is provided by appropriating $220,000.00 from the Open Space Tax Trust Fund of the Township of East Amwell for said purpose as required by law and now available therefore in one or more previously adopted budgets.

Section 5. The Temporary Capital Budget is hereby constituted by resolution to conform with the provisions of this Ordinance. The resolution in the form promulgated by the Director of Local Government Services is on file with the Township Clerk and is available there for inspection.

Section 6 No debt of any kind is authorized for this undertaking.

Section 7 This ordinance shall take effect immediately upon adoption according to law.

By Order of the Township Committee,

_______________________

C. Larry Tatsch, Mayor

Attest:______________________

Teresa R. Stahl, RMC/CMC

Municipal Clerk

Introduced: April 10, 2008

Adopted:

+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

The ordinance will fund the acquisition of development rights for two properties in East Amwell as Planning Incentive Grant properties.

Motion by Ms. Lenox, seconded by Mrs. Cregar, and it was carried by unanimous roll call vote to introduce Ordinance 08-07: Mr. Martin, yes; Mr. Kneski, yes; Mrs. Cregar, yes; Ms. Lenox, yes; Mr. Tatsch, yes.

Public Hearing

2008 OPEN SPACE TRUST FUND HEARING - Treasurer Luhrs was present during this hearing and during the introduction of the 2008 Budget.

Mrs. Luhrs explained the annual hearing for the use of the Township's open space tax, with the money used for specific recreation, farmland, historic, and indebtedness for those areas. A public hearing on the allocation of funds raised by the open space tax is required each year.

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2008 OPEN SPACE TRUST FUND

Purpose: as designated by N.J.S.A. 12-15.7, the tax may be used for acquisition of lands for recreation and conservation purposes, development of lands acquired for recreation and conservation purposes, maintenance of lands acquired for recreation and conservation purposes, acquisition of farmland for farmland preservation purposes, historic preservation of historic properties, structures, facilities, sites, areas or objects for historic preservation purposes, payment of debt service on indebtedness issued or incurred by a municipality for any of the purposes above. During the budget process each year, a public hearing is held on the allocation of funds raised by the open space tax.

The 2008 Open Space Trust Fund will be used for the following:

$ 7,500.00 Development of Lands for Recreation and Conservation:

Recreation Fields $ 7,500.00

$ 47,000.00 Maintenance of Parks & Lands for Recreation and Conservation:

Clawson Park Maintenance $40,000.00

Bio-retention Rain Garden Match $ 2,000.00

Soccer Field Maintenance $ 5,000.00

$260,500.00 Acquisition of Farmland

Down Payments & Soft Costs $260,500.00

$315,000.00 TOTAL TRUST FUND APPROPRIATIONS

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Motion by Mr. Kneski, seconded by Ms. Lenox, and it was carried unanimously to open to the public for comment.

There being no comments from the public, motion by Mr. Martin, seconded by Ms. Lenox, and it was carried unanimously to close to the public.

Motion by Ms. Lenox, seconded by Mrs. Cregar, and it was carried unanimously to approve the 2008 Open Space Trust Fund, as outlined above.

INTRODUCTION OF THE 2008 MUNICIPAL BUDGET OF THE TOWNSHIP OF EAST AMWELL.

Mrs. Luhrs explained that there is a 1.43 percent increase, which was small in light of the state's reduction in municipal aid. The tax increase equates to an $8.00 increase a year on a home assessed at $400,000. To accomplish the Township goals after the loss of $167,000 in state aid, some capital projects had to be cut. There is a very lean operating budget with under a 3% CAP in operations, and the state also mandates a 4% CAP increase on the amount to be raised by taxes. Mrs. Luhrs explained that the budget is "tight but good." There are two road project grants for Back Brook Road and Spring Hill Road. There is also a New Jersey Economic Development Authority grant for consulting work on the Meszaros property in the budget, and expenditures will be offset by the grant. Historic Preservation also received a $1,000 grant from the Hunterdon County Cultural Heritage Commission, and Mrs. Luhrs noted the increased aggressiveness by committees to seek grants.

Mr. Tatsch explained that a number of cuts were made to road improvements, but Back Brook Road will be resurfaced using township funding and a state grant. The DPW will be working on Lindbergh Road in preparation of a complete resurfacing in the future; the work will be a "quality patch" job at this point. Mr. Tatsch explained that the Township is "doing the best we can, … looking for grants and …being successful in finding them."

Mr. Tatsch thanked the Township Committee for a great job in preparing the budget. Mr. Tatsch commended Treasurer/CFO Jane Luhrs on her explanation of the budget and the hard work she put into the budget process. He further explained that there has been confusion about state aid, and it may not be resolved until July 1. He concluded by saying, "…Jane has done a tremendous job and … thank you."

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RESOLUTION #66-08

RESOLUTION TO INTRODUCE THE 2008 BUDGET (As Attached to this Set of Minutes)

By Order of the Township Committee,

________________________

C. Larry Tatsch, Mayor

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Motion by Mrs. Cregar, seconded by Ms. Lenox, and carried unanimously by roll call vote to approve the resolution: Mr. Martin, yes; Mr. Kneski, yes; Mrs. Cregar, yes; Ms. Lenox, yes; Mr. Tatsch, yes.

Mr. Tatsch also noted the excellent job by Mary Hyland in relationship to the budget with a very high tax collection rate. Committee members commented favorably on Mrs. Hyland's contribution.

Mr. Tatsch asked for a second motion to introduce the budget. Motion by Mrs. Cregar, seconded by Ms. Lenox, and it was carried by unanimous roll call vote: Mr. Martin, yes; Mr. Kneski, yes; Mrs. Cregar, yes; Ms. Lenox, yes; Mr. Tatsch, yes.

SPECIAL COMMITTEE REPORTS - None

STANDING COMMITTEE REPORTS

RECYCLING COMMITTEE:

1) 3/24 Request from Hunterdon County Chosen Freeholders Request for Resolution for County Wastewater Plan Mr. Martin recommended tabling this item until the local Recycling Committee provided input.

UNFINISHED BUSINESS

TOWNSHIP ADMINISTRATOR'S UPDATE

1) Drainage Update (Boss & Welisewitz Roads): Mr. Matheny stated that the DPW replaced a collapsed concrete pipe on Boss Road, and the work is complete.

Mr. Matheny further explained that the work on Welisewitz Road would be more involved, including work on two culverts and a storm drain with run-off not getting into the drain effectively. Drainage easement approvals are being discussed with the Township Attorney. Mr. Kneski provided specific details about the drainage problem, including location of culverts, the grade of the storm drain, and leaves and debris in the ditches. The project is moving along, but there will have to be four dry days to replace the culvert. There are also issues with a curtain drain from a house on Welisewitz Road and water from behind that house cascading through broken terraces. Hunterdon County Soil Conservation has been involved with the terrace issue, but they have no enforcement powers. The Zoning Officer is following up on the terraces also. Mr. Kneski provided specifics about the curtain drain with a pipe on private property, which needs to be swaled to create the proper flow; he noted that it would be the homeowner's responsibility to do this.

Debbie D'Aleo, 32 Welisewitz Road, explained that the pipe is for a sump pump for storm water conditions. She explained that this was a smaller issue but the real issue is the run off from the property above hers with the broken terraces. Mr. Tatsch did observe conditions in the rain, and he explained that since the driveway is not crowned, water from the property comes down the center of the driveway and with the pitch of the road, it crosses the street, causing puddles or ice conditions. This is caused by both the broken terraces and drainage pipe on the property below. Mr. Tatsch stated that the Township is looking at possible ordinances to address the terrace issue. Additionally, the road may be built at some future time with more of a crown, sloping to the north to drain towards the south side.

Further discussion took place between Ms. D'Aleo and her daughter and the Township Committee. Highlights included the following: the D'Aleos spoke about the problems caused by the broken terraces above properties on Welisewitz Road; the property owners had a terrace reconstruction plan developed by Hunterdon County Soil Conservation District a few years ago, but they did not go forth, and Soil Conservation has no enforcement powers; Zoning Officer McManus is looking into legal requirements of repairing the broken terraces; the DPW is working on the road edges and cleaning ditches; Ms. D'Aleo has pictures showing water problems on a number of properties on Welisewitz Road because of the broken terraces; Ms. D'Aleo's daughter stated that the DPW members did clean the ditches, they did a "wonderful job," and they were very pleasant - however, once the ditches clog again, the water problem will reoccur; some discussion took place on putting in pipes to collect water to alleviate ponding in the road.

The governing body thanked Ms. D'Aleo for her very nice comments about the two DPW members who worked on Welisewitz Road, Mark Rehl and Jason Silverthorn.

2) Policy Manual: Mr. Matheny commended Deputy Clerk Carolyn Fritsch for her valuable assistance in preparing the new revision to the policy manual. The manual was sent to Attorney Cushing's office for review, and he provided nine changes. The manual was updated with the suggested changes from the attorney and the insurance company and changed to meet some standards Mr. Matheny wanted to incorporate to apply to the municipality. The manual was not completed until about 2 p.m. today when the appendixes were finished.

Mr. Matheny stated that the manual would not be given to the employees until it was adopted. The manual will assist in getting reductions on insurance rates. Mr. Matheny also stated that all employees took part in a sexual harassment seminar on November 29 to comply with insurance requirements.

Mr. Martin commented that it was a wonderful effort to prepare the manual, concluding that "everyone did a great job."

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RESOLUTION #67–08

WHEREAS, it is the intent of the Township Committee to provide an Employee Policy Manual for its staff members; and

WHEREAS, a policy manual has been prepared and submitted to the Township Committee of East Amwell Township;

THEREFORE, BE IT RESOLVED by the Township Committee of the Township of East Amwell, County of Hunterdon, State of New Jersey, that the said manual is hereby adopted pursuant to this resolution; and

BE IT FURTHER RESOLVED that the policy manual will be reviewed at least on an annual basis and revisions approved as necessary.

By Order of the Township Committee,

___________________________

C. Larry Tatsch, Mayor

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Motion by Mr. Martin, seconded by Mrs. Cregar, and it was carried unanimously to approve the resolution to adopt the policy manual.

3) Secretarial Services for Historic Preservation Committee and the Stormwater. Management Ad Hoc Committee: Mr. Matheny reminded the governing body that they directed him to find secretaries for these positions even though the 2008 budget has not been adopted. The positions were advertised inside the municipal building only, and there was one candidate interested in both positions. Martha Pittore has been working with the Farmland/Open Space Preservation Committee, and she expressed interest in the two new positions. Mr. Matheny interviewed Ms. Pittore, and he commented favorably on the interview and Ms. Pittore's ability. He was recommending the same salary for the new positions as paid for the F/LOSP position, $12.84 per hour.

The appointment resolution and the salary and wage resolution are separate because the Treasurer would like to add an additional detail to the salary and wage resolution to add the names of the Board of Health witnesses for 2008.

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RESOLUTION #68-08

BE IT RESOLVED by the Township Committee of the Township of East Amwell that they hereby appoint Martha Pittore as secretary to the Historic Preservation Committee and the Stormwater Management Ad Hoc Committee for a probationary period of six months, effective immediately.

By Order of the Township Committee,

__________________________

C. Larry Tatsch, Mayor

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Motion by Ms. Lenox, seconded by Mr. Kneski, and it was carried unanimously to approve the resolution.

4) 2008 Salary & Wage Resolution Amendment:

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RESOLUTION #69-08

BE IT RESOLVED by the Township Committee of the Township of East Amwell that the 2008 Salary & Wage Resolution be amended as follows:

Under Hourly, Add

Historic Preservation Secretary Pittore $12.84/hour

Stormwater Management Ad Hoc Committee

Secretary Pittore $12.84/hour

Under Board of Health Witnesses,

Add the following names as 2008 Witnesses

Michael Stanbro

David Wang Iverson

William Zick

By Order of the Township Committee,

____________________________

C. Larry Tatsch, Mayor

+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

Motion by Mrs. Cregar, seconded by Mr. Kneski, and it was carried unanimously to approve the resolution.

5) Auction at Plainsboro Township on April 19 at 10:00 a.m.: Mr. Matheny commented on advertising the auction and sale of vehicles in the Hunterdon County Democrat. There are a lot of items for the sale, including an old truck, monitors, generators, etc. The Plainsboro auction will have a real auctioneer and will draw a larger audience of potential buyers. The time to move the items to Plainsboro may take between 1.5 - 2 days. Mr. Kneski recently toured the grit yard with DPW Superintendent Howell, and he agreed that this is a good time to "clean house." Mr. Cushing mentioned to Mr. Tatsch that this would be an excellent shared service type of function for Hunterdon County, and this may be brought up to Hunterdon County Shared Services Coordinator Michael Capabianco at some point.

6) Purchasing Agent Course: Mr. Matheny took the first segment of the three-part purchasing agent course to achieve the Qualified Purchasing Agent designation, scoring 94 on the exam. He provided specifics about the five-session course, which included coverage of a lot of useful information.

7) Other:

- COAH House Inquiry: Mr. Matheny received a letter from a property owner who is building a new home where an existing home exists. The owners asked whether the municipality was interested in keeping the older house as a possible COAH unit. Mr. Matheny has reached out to the Planning & Zoning Boards, the Zoning Officer, and the Board of Health to outline any hurdles before pursuing this matter. Mr. Matheny will communicate with the Mayor off line about further information on this issue.

- Animal Control Officer (ACO): Mr. Matheny spoke with Raritan Township Administrator Allan Pietrefesa late this afternoon about ACO coverage. Originally, the cost discussed was $11,800, depending on whether or not another employee was hired. There have been some personnel adjustments at Raritan Township, and as of July 1, Raritan Township will not be able to provide any further service to East Amwell. Mr. Matheny is looking into other options; this included checking with Delaware Township, who cannot assist. He stated that Hopewell Township is not a viable option either since they are paying up to $20,000 for services and there are problems associated with where to bring the animals.

Further discussion took place, including the following: ACO coverage is a potential shared services item, and the County may be asked to address the issue; Mr. Tatsch asked if East Amwell would be able to negotiate directly with the part time officer who is leaving Raritan Township in July to provide local service; Mr. Matheny commented on problems associated with over-time calls for the part time officer, noting that this was part of the problem with the recent pit-bull attack; coverage during normal business hours vs. around the clock coverage were mentioned; additional expenses for ACO include the need for access to the necessary vehicle and equipment.

RESOLUTION TO ENTER EXECUTIVE SESSION TO DISCUSS LITIGATION AND TO RECEIVE ADVICE FROM THE TOWNSHIP ATTORNEY

Mr. Tatsch stated that this item will be tabled until after the second Open to the Public.

SHARED SERVICES

1) Update from Mayor Tatsch on 4/3 Meeting with West Amwell Township and City of Lambertville: Mr. Tatsch referred to his April 4 email update to the governing body on the meeting with Michael Capabianco from Hunterdon Shared Services. Evaluations of the vendors for the shared police services study took place.

2) Proposal for Shared Services Police Feasibility Study & Request for Resolutions: Mr. Tatsch commented on the proposals received from the three consultants, highlighting the fact that the proposal from Blue Shield to do the study was the final recommendation of the three municipalities. Mr. Tatsch directed the governing body to the table provided with the reports for a summary. He further stated that the waiver for the 10% local cash match for the grant funding was incorporated into the resolution, and Mr. Capabianco believes that the state will approve the waiver (based on national news publicity the subject has achieved).

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RESOLUTION #70-08

WHEREAS, the Governing Body of East Amwell Township, West Amwell Township and the City of Lambertville, have agreed to apply for SHARE (Sharing Available Resources Efficiently) assistance through the State of New Jersey Local SHARE Program in the amount of $38,975 for a Professional Services for Feasibility Study of Shared Police Services; and,

WHEREAS, the City of Lambertville has agreed to be the lead agency in this endeavor; and

WHEREAS, the participants have worked closely with the Hunterdon County Shared Services Coordinator and agree to study a Professional Services for Feasibility Study of Shared Police Services; and

WHEREAS, the State of New Jersey has made SHARE assistance available to assist local units study, develop and implement new shared and regional services; and

WHEREAS, the purpose of this grant is to promote shared services between our local units through the sharing of describe services, that would be beneficial to both or all local units; and

WHEREAS, the East Amwell, West Amwell and Lambertville are taking a proactive approach to sharing services; and

WHEREAS, the East Amwell, West Amwell and Lambertville are requesting a waiver of the 10% local cash match due to reduced municipal aid at the State level; and

WHEREAS, East Amwell Township agrees to execute a Shared Services Agreement with West Amwell Township and the City of Lambertville in order to implement the describe services.

NOW, THEREFORE, BE IT RESOLVED by the Governing Body of East Amwell Township, that the Township of East Amwell does hereby join with West Amwell Township and the City of Lambertville in applying for a grant for the purpose of implementing Professional Services for Feasibility Study of Shared Police Services.

By order of the Township Committee

_____________________________________

C. Larry Tatsch, Mayor East Amwell Township

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Motion by Mr. Martin, and it was seconded by Mrs. Cregar to approve the resolution to conduct the study of shared services for police coverage.

Mr. Tatsch explained that by participating in the study, East Amwell was not locked into an agreement with West Amwell Township or the City of Lambertville. If we lose police coverage, the municipality will at least have the information provided in the study to gather demographics data to determine options.

The motion to participate in the study was carried unanimously.

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RESOLUTION #71-08

WHEREAS, the Governing Body of East Amwell Township, West Amwell Township and the City of Lambertville, have agreed to apply for SHARE (Sharing Available Resources Efficiently) assistance through the State of New Jersey Local SHARE Program for a Professional Services for Feasibility Study of Shared Police Services; and,

WHEREAS, the City of Lambertville has agreed to be the lead agency in this endeavor and publicly advertised the Request for Proposals a Professional Services for Feasibility Study of Shared Police Services; and

WHEREAS, the Hunterdon County Shared Services Coordinator ranked and rated the responses as per the Request for Proposals and recommends award of the contract pending funding through New Jersey Department of Community Affairs SHARE Program to Blue Shield Consulting LLC; and

WHEREAS, the Governing Body agrees to award the contract to Blue Shield Consulting in a not-to-exceed amount of $38,975 contingent upon funding through the New Jersey Department of Community Affairs SHARE Program; and

WHEREAS, the East Amwell, West Amwell and Lambertville are taking a proactive approach to sharing service; and

WHEREAS, the East Amwell, West Amwell and Lambertville are requesting a waiver of the 10% local cash match due to reduced municipal aid at the State level; and

WHEREAS, the State of New Jersey has made SHARE assistance available to assist local units study, develop and implement new shared and regional services; and

WHEREAS, the purpose of this grant is to promote shared services between our local units through the sharing of describe services, that would be beneficial to both or all local units; and

WHEREAS, East Amwell Township agrees to execute a Shared Services Agreement with West Amwell Township and the City of Lambertville in order to implement the describe services.

NOW, THEREFORE, BE IT RESOLVED by the Governing Body of East Amwell Township, that Blue Shield Consulting LLC is awarded the contract for a Professional Services for Feasibility Study of Shared Police Services contingent upon receipt of funding and waiver of local match requirements through the New Jersey Department of Community Affairs SHARE Program.

By order of the Township Committee

_____________________________________

C. Larry Tatsch, Mayor

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Motion by Ms. Lenox, seconded by Mr. Kneski, and it was carried by unanimous vote to approve the resolution to award the contract to Blue Shield.

OPEN TO THE PUBLIC

Richard Spiegel, 1 Mountain Road, spoke at length about the auction of East Amwell materials, with the following highlights: he asked about the number of man-hours utilized to haul the materials to Plainsboro; he has 15 years of experience in auctions and there are reliable auctioneers/auctions locally; Delaware Township uses sealed bids to get rid of their equipment; the Township joined Somerset County Cooperative and could have participated in their auction, which is closer; he provided information on a local auction on Route 519 in Delaware Township, where materials will be auctioned; he explained the process of putting a reserve on an item; he spoke about getting more money by bringing the materials to Mercer Wrecking or Klines than taking it to auction; he mentioned particular people who did auctions for Princeton and West Windsor, among other items.

Mr. Spiegel asked when the budget would be available for the public; Mrs. Stahl stated that she would have a copy for him by Monday.

Mr. Matheny explained that the Township was participating in the auction in Plainsboro to get a bigger audience rather than having a sealed bid with only one or two people participating. Mr. Spiegel explained the use of a reserve once again in an effort to protect the Township's investment. He again mentioned various auctions, sealed bids, and going to Mercer Wrecking or Klines with excess items.

Frances Gavigan, 123 Wertsville Road, spoke about attending an auction by American Cyamid and obtaining a working generator. She was familiar with a number of people in the area who haul scrap, and she provided some specifics about hauling in East Amwell.

Mr. Spiegel also noted that there are a number of haulers in the Township and those who work locally; he stated that scrap prices are up.

Motion by Ms. Lenox, seconded by Mrs. Cregar, and it was carried to close to the public.

UNFINISHED BUSINESS, Continued

RESOLUTION TO ENTER EXECUTIVE SESSION

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RESOLUTION #72-08

WHEREAS, the Open Public Meetings Act, P.L. 1975, Chapter 231 permits the exclusion of the public from a meeting in certain circumstances; and

WHEREAS, East Amwell Township Committee is of the opinion that circumstances presently exist; and

WHEREAS, the governing body of the Township of East Amwell wishes to discuss litigation, to discuss contracts, and to receive advice from the Township Committee; and

WHEREAS, minutes will be kept and once the matter involving the confidentiality of the above no longer requires that confidentiality, then minutes can be made public;

NOW, THEREFORE, BE IT RESOLVED that the public be excluded from this meeting.

By Order of the Township Committee,

___________________________

C. Larry Tatsch, Mayor

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Motion by Mr. Martin, seconded by Mrs. Cregar, and it was carried unanimously to approve the resolution.

Executive session began at 9:00 p.m.

The regular meeting resumed at 9:20 p.m.

SHARED SERVICES, CONTINUED

3) Tax Collectors & Treasurers' Association of New Jersey Draft Resolution on Senate Bill 1455: The Committee discussed the resolution offered by the Association in opposition to a binding referendum to have the county take over health services, animal control, tax collecting and tax assessing. The resolution did not allow municipalities to "pick and choose" although there is a movement in the County to have the County take over the Animal Control duties. Mr. Tatsch noted that having county services may likely mean that larger municipalities will have a larger usage and municipalities like East Amwell would “have a minimal footprint” on use, causing a “fundamental inequity” in service.

Mr. Tatsch commended Tax Collector Hyland for the 98.5% tax collection rate, noting that Mrs. Hyland provides “pleasant and personal service” with an air of friendliness, i.e., it is “not a cold, sterile process with Mary.” Mr. Tatsch commented on the benefits of having our own Tax Collector and Tax Assessor. Committee members exchanged comments about East Amwell Township’s appearance in the County and the problems with the state budget and subsequent cuts to local aid; these items will be discussed with Assemblywoman Karrow at a breakfast meeting tomorrow.

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RESOLUTION #73-08

Whereas, Senate Bill 1455 calls for a referendum to consolidate the municipal tax assessor, municipal tax collector, municipal health services and municipal animal control services at the county, and;

Whereas, Senate bill 1455 does not give the municipality any option if the county voters cast a majority to consolidate, and;

Whereas, consolidation would cause unnecessary hardship on citizens who rely on the municipal tax office for information and assistance, particularly the community’s senior citizens who depend on tax offices for assistance in completing tax freeze and rebate forms. Without proper study there is no proof that consolidation will save any public money, and;

Whereas, Senate Bill 1455 calls for a master plan for the consolidation of the tax assessment and tax collection functions after enactment of the proposal thus failing to provide voters with a factual basis on which to make a decision on the referendum, and;

Whereas, current state statutes place responsibility for tax assessment and tax collection under municipal jurisdiction, and;

Whereas, it is the municipalities responsibility to collect all property taxes due and distribute same to the other taxing authorities, as well as enforcing laws on delinquents, and;

Whereas, current statute provide for the reserve for uncollected taxes to be included in the municipal budget;

Now, therefore, be it Resolved, that the governing body of the Township of East Amwell does hereby oppose the passage and enactment of Senate Bill 1455.

Be it Further Resolved, that a certified copy of this resolution be sent to Senate President Richard Codey, Senator Ronald Rice, Chairman of the Community & Urban Affairs Committee and Senator Leonard Lance, representing this district as a sign of our opposition to this proposal.

By Order of the Township Committee,

________________________ C. Larry Tatsch, Mayor

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Motion by Mrs. Cregar and seconded by Ms. Lenox to approve the resolution. The Committee agreed that they wanted East Amwell to maintain a certain character. The motion was carried unanimously.

Mr. Tatsch reminded the governing body that the Township was still participating in shared service discussions with Lambertville and West Amwell.

ADMINISTRATIVE REPORTS

TREASURER LUHRS provided an emergency resolution to be approved before payment of the bills.

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RESOLUTION #74-08

EMERGENCY TEMPORARY RESOLUTION

PRIOR TO ADOPTION OF THE BUDGET

(Refer to Spreadsheet attached to Minutes)

WHEREAS, an emergency condition has arisen with respect to inadequate appropriation balances remaining in many of the 2008 temporary budget appropriations due to delays in the 2008 budget process: and

WHEREAS, inadequate provision has been made in the 2008 temporary budget for the aforesaid purposes, and N.J.S.A. 40A:4-20 provides for the creation of emergency temporary appropriations for the purposes above mentioned; and

WHEREAS, the total emergency temporary resolutions adopted in the year 2008 pursuant to the provisions of N.J.C.A. 40A:4-20 (Chapter 96, P.L. 1951 as amended) including this resolution total $166,117.00.

NOW THEREFORE, BE IT RESOLVED, that in accordance with the provisions of N.J.S.A. 40A:4-20:

1. An emergency temporary appropriation be and the same is hereby made for each of the accounts listed on the attached.

2. That each said emergency temporary appropriation has been provided for in the 2008 budget under the same title as appropriated above.

3. That one certified copy of this resolution be filed with the Director of Local Government Services.

By Order of the Township Committee,

________________________

C. Larry Tatsch, Mayor

+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++Motion by Mr. Martin, seconded by Mrs. Cregar, and it was carried unanimously to approve the resolution.

Bills of the evening and a statement of cash on hand were presented. Motion by Ms. Lenox and it was seconded by Mrs. Cregar to approve the bills of the evening. Mr. Kneski asked about the service agreements with the professionals in terms of a draw-down system and a tracking mechanism to see how much money remains in line items. Mr. Kneski explained that this procedure is used in Princeton Township, and it is helpful in keeping within a budget. He will speak to Treasurer Luhrs about this. The motion to approve the bills was carried unanimously.

Treasurer’s Resolutions:

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RESOLUTION #75-08

WHEREAS, certain Capital appropriation ordinances have funding that are no longer necessary;

WHEREAS, it is necessary to formally cancel said balances;

NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of East Amwell, County of Hunterdon, State of New Jersey, that the following unexpended balances be canceled:

Amount Cancel to:

Ordinance 07-18 Speed Display Trailer $2,683.15 Capital Improvement Fund

By Order of the Township Committee,