The regular meeting of the East Amwell Township Committee was called to order at 7:30 p.m. Present were Mayor Peter Kneski, Deputy Mayor Linda F. Lenox, and Committee member Timothy Martin. Committee members Patricia Cregar and Larry Tatsch were absent. Township Administrator Timothy Matheny was also in attendance.
In compliance with the Open Public Meetings Act, Municipal Clerk Teresa R. Stahl announced that this is a regularly scheduled meeting, pursuant to the resolution adopted on January 4, 2009, and a meeting notice published in the Hunterdon County Democrat issue of January 8, 2009. A copy of the agenda for this meeting was forwarded to the Hunterdon County Democrat, Times of Trenton, Star Ledger, Courier News, posted on the bulletin board, and filed in the Clerk's Office on April 21, 2009.
The meeting opened with the Pledge of Allegiance to the American Flag.
AGENDA REVIEW
Correspondence was added: 4/21 Email from Engineer O'Neal on Spring Hill Road Update.
ANNOUNCEMENTS
A. The Township Annual Clean Up Day is scheduled for Saturday, April 25, 2009, from 8 a.m.
- Noon at the Municipal Lot. Fees: $15/car; $20/SUV; $35/truck.
B. The 2009 Municipal Budget was introduced at a special meeting on April 16, 2009. Copies of the budget are available through the Clerk's Office (hard copy and PDF); contact the
Clerk at tstahl@eastamwelltownship.com. The Public Hearing will be held at a special
meeting on Thursday, May 21, 2009, at 7:30 p.m.
C. There is no curbside brush pick up this year. Residents may bring their brush to the
Township grit yard on John Ringo Road. Regular hours of operation are from 7:00 a.m.-
3:30 p.m. daily.
APPROVAL OF MINUTES
April 2, 2009 Special Minutes correction and April 9, 2009 Regular and Special Minutes will be tabled until the next meeting since a quorum of those in attendance was not present at this time.
April 16, 2009 Special Minutes (Budget) were approved on a motion by Mr. Martin, seconded by Ms. Lenox, and carried unanimously.
OPEN TO THE PUBLIC (for Comments from the Public for Items Not on the Agenda)
Bill Reiter, 12 Dutch Lane, spoke as the President of the Amwell Valley Ringoes Rescue Squad. Mr. Reiter commented on the following: he previously spoke with Mr. Kneski and raised concerns that the squad was not contacted when the budget cuts were made, and he heard about it "through the grapevine"; $29,000 for equipment was cut while the Township did provide the $28,000 for operation; the Township did provide $30,000 in the past for a building, which the membership has voted down in order to stay in the present location and expand it; if the Township provides the regular contribution of $28,000 and $29,000 for equipment, the squad would be fine, but the cut has affected the squad because their insurance alone is $30,000, and they are in the red by $2,000; money saved by the squad is frozen because of the lawsuit brought by David Bausmith and Jason Read with over $20,000 spent on the suit and another $6,300 for a mediator.
Mr. Reiter continued as follows: he wished the governing body would reconsider the cut; he commented on the April 16, 2009, minutes with a reference to $30,000 for maintenance of Clawson Park and on appropriating $20,000 for office equipment, asking if the park was more important than the rescue squad and whether the Township could use current office equipment and give something to the squad; he commented on $95,000 for paving, stating that he does not want Dutch Lane paved, only chip-sealed; he asked that the governing body reconsider the $29,000 budget cut; he commented on a large business, The Ridge at Back Brook, tax appeal with a result in a cut in taxes, making a personal comment about golf courses and membership, and again asked that $29,000 be reconsider as a contribution to the squad; he also asked that the next time budgets are discussed, the governing body should ask a member of the squad so that they may be part of the planning to explain where money is needed, e.g., one ambulance is out of service and up for sale, there are two ambulances left with one purchased “used” from Lambertville. Mr. Reiter concluded that the governing body "should tighten their belts," that the squad needs the $29,000, and he will mow Clawson Park if they could get that money. He thanked the Township Committee for allowing him to comment, asked them to reconsider funding, and concluded that the squad needed the money.
Mayor Kneski commented on the difficulties in preparing the budget, that there were cuts in the squad budget but in a lot of other departments also. The decrease in state aid was a factor, and it was a matter of looking at various elements to keep the budget in line and maintain stability without a large tax increase to residents. He agreed that it was "hard for all," recognizing the valuable service of the rescue squad and fire department, and said, "It was a difficult decision to make," including deferring the hiring of a Department of Public Works Superintendent and "work force drops" and impacts felt by all. He continued by saying, "Next year, if things open up, there may be a reinstatement to the squad and other things we cut back on," adding that the Committee was trying to minimize tax implications. He concluded that the fire department and rescue squads are valuable, and he appreciated the members' dedication.
Mr. Reiter said it was harder on the squad because the members were volunteers. He commented on the roads to be managed without a Superintendent, and Bob Kadezabek is doing a great job. Mr. Reiter explained that the squad needed the $29,000 contribution, noting that the squad is in a lawsuit and finances are frozen. He also commented anecdotally about taxes always going up.
Frances Gavigan, 123 Wertsville Road, supported Mr. Reiter's statements, asking the governing body to look "at pennies, nickels, and dimes" to assist the squad, whose assets have been frozen. Further comments included the following: she receives no benefits from the school; farmers use the rescue services, which are beneficial; taxpayers will pay additional costs if the local squad folds and Lambertville or another paid service is used; she commented on impacts, budget cuts, the future of the squad, preserving farmland, school taxes, finding people who are willing to mow Clawson Park, looking at the budget again and considering ways to raise money to provide support to the squad "to give something to build on."
Ms. Gavigan updated the Township Committee on the Tuesday Freeholder's meeting, with the following highlights: the Freeholders looked at moving open space money for farms to be used by municipalities for historical purposes in 2010; she has spoken with Mr. Richardson about an application for the Clawson House in 2010; easements on the Totten property (Wertsville Road) will not be purchased until next year; she has spoken with Freeholder Sworen about the direction of the county on road projects; a group is forming with Ms. Lockwood and other townships concerning bridges, which would be a good networking opportunity; John Glynn provided information to Ms. Gavigan on safe crossings on Wertsville Road from the vineyard to Pine Twig Farm, providing specific details, including sign placement options; Ms. Gavigan thought it was unlikely that construction on Wertsville Road would take place this year until easements from Mrs. Totten and Mr. Foster have been obtained, providing additional comments on possible timeframes; Ms. Gavigan is arranging a meeting with the Freeholders in East Amwell, possibly in May at the vineyard, to meet East Amwell residents; she is trying to get an inventory of culverts and bridges from the county.
Motion by Mr. Martin, seconded by Ms. Lenox, and it was carried unanimously to close to the public.
The Committee advised the public that the funding for Clawson Park mowing came from the Open Space Trust Fund, which has specific use requirements. Additionally, the tax appeal for The Ridge at Back Brook was a legal situation, and the governing body acted in the best interests for the Township.
INTRODUCTION OF ORDINANCES/PUBLIC HEARINGS
Introduction of Ordinances - None
Public Hearings:
ORDINANCE 09-06 AN ORDINANCE TO PROVIDE FOR THE PURCHASE OF VARIOUS ROAD EQUIPMENT AS A GENERAL IMPROVEMENT FOR THE TOWNSHIP OF EAST AMWELL, IN THE COUNTY OF HUNTERDON, NEW JERSEY AND APPROPRIATING $18,200.00 FROM THE CAPITAL IMPROVEMENT FUND
As proof of publication, the Clerk displayed the legal notice from the April 2, 2009, issue of the Hunterdon County Democrat; the ordinance has been available to the public since introduction on March 26, 2009.
Mr. Matheny explained that the ordinance will be used to purchase money saving equipment for the Department of Public Works. Purchases include a vibratory plate saw, which is more cost effective to purchase than to rent for the amount of work anticipated to be done with the equipment, and a small trailer to move the roller and lawn mowers rather than drive them on main highways.
The meeting was open to the public for comments. There being no comments from the public, motion was made by Ms. Lenox, seconded by Mr. Martin, and it was carried unanimously to close to the public.
Ordinance 09-06 was adopted on a motion by Mr. Martin, seconded by Ms. Lenox, and it was carried unanimously by roll call vote: Mr. Martin, yes; Ms. Lenox, yes; Mr. Kneski, yes.
ORDINANCE 09-07 AN ORDINANCE TO PROVIDE FOR THE PURCHASE OF VARIOUS OFFICE EQUIPMENT AS A GENERAL IMPROVEMENT FOR THE TOWNSHIP OF EAST AMWELL, IN THE COUNTY OF HUNTERDON, NEW JERSEY AND APPROPRIATING $20,000.00 FROM THE CAPITAL IMPROVEMENT FUND
As proof of publication, the Clerk displayed the legal notice from the April 2, 2009, issue of the Hunterdon County Democrat; the ordinance has been available to the public since introduction on March 26, 2009.
Mr. Matheny explained that the ordinance would be used for the purchase of a scanner and the card access system, which will control accessibility to the building (including the conference room) allowing regulated use after hours and monitored through a computer system. Mr. Martin added that it will add security and accountability.
The meeting was open to the public for comments.
Andrea Bonette, 17 Ridge Road, commented on spending $20,000 to install a home burglar alarm system, which includes a $400 fee for on-call service and response. She asked Mr. Matheny about on-going costs associated with the system.
Mr. Matheny explained that the card access system is not a burglar system, and the costs would depend on the type of system installed. There will be a computer on site, and costs would be incurred if there were problems with the system, if items were added, or there was necessary maintenance; there is no on-going central clearing house costs since the system would be monitored on the Township's own computer.
Mrs. Bonette still objected to the cost of the system, and she stated that she did not know that Mr. Spiegel would be making the comments he had at the last meeting. She asked about the other $10,000 in the office for office equipment and whether it included money for the Administrator's desk; Mr. Matheny said it did not, noting that he has a desk at this time.
Frances Gavigan, 123 Werstville Road, asked that the governing body find money in the budget to allocate to the rescue squad and commented on the card access use allowing more tracking of volunteers. She commented on claims made by members of the public at a past meeting, stating, "…(I) hope that Former Mayor Tatsch does not feel what was said has any weight or bearing from members of the public." She noted her embarrassment on comments made about his integrity.
Ms. Gavigan felt that the card service was an asset. She also commented on the following: we are in a depression with no magic in 2010 or 2011; looking at professional big ticket items was important; bills for cleaning the building should be reviewed, and perhaps volunteers, including her, would clean the building instead of paying $300.
Motion by Ms. Lenox, seconded by Mr. Martin, and it was carried unanimously to close to the public.
Ordinance 09-07 was offered for adoption on a motion by Mr. Martin and seconded by Ms. Lenox.
Mayor Kneski thanked the public for comments, and he asked Mr. Matheny to detail what the other office equipment, beyond the card access system and scanner, might include. Mr. Matheny explained that there are other small items, which are usually in the operating budget, including the replacement of broken chairs. The items were placed into the capital budget as legitimate expenses in order to meet the cap and cap levy budgeting requirements.
Ms. Lenox asked about the possibility of lowering the amount of the ordinance. Mr. Martin commented on taking the expenses out of the operating budget and putting them into the capital budget. He mentioned the costs savings in providing scanned documents. A question was raised about the availability of the scanner to volunteers. Mr. Matheny commented on having the Clerk get information to the Township Committee members and boards as the first step to see how it works; the placement of the scanner at a logistical location for employee use in the future may be considered. Mr. Martin spoke about copiers with emailing capability; the current copier is still under contract.
Mr. Matheny stated that the ordinance would be used for such purchases as a telephone for the Office of Emergency Management and office supplies, etc., which are legitimate capital items.
The motion to adopt Ordinance 09-07 was carried by unanimous roll call vote: Mr. Martin, yes; Ms. Lenox, yes; Mr. Kneski, yes.
ORDINANCE 09-08 AN ORDINANCE TO PROVIDE FOR RECLAMATION AND PAVING PORTIONS OF VARIOUS TOWNSHIP ROADS AS GENERAL IMPROVEMENTS FOR THE TOWNSHIP OF EAST AMWELL, IN THE COUNTY OF HUNTERDON, NEW JERSEY AND APPROPRIATING $95,000.00 FROM THE CAPITAL IMPROVEMENT FUND
As proof of publication, the Clerk displayed the legal notice from the April 2, 2009, issue of the Hunterdon County Democrat; the ordinance has been available to the public since introduction on March 26, 2009.
The ordinance will fund two projects on Garboski Road and North Hill Road, where road conditions have raised residents' concerns.
Frances Gavigan, 123 Wertsville Road, asked about Van Lieus Road and the reason for collapse; it was unclear. Mayor Kneski commented on working with the engineer in getting grant money to overlay the road, and as part of the grant application, they may have to survey and determine the problem through a detailed analysis. The grant would be for construction, but not soft costs such as the engineering costs.
Motion by Ms. Lenox, seconded by Mr. Martin, and it was carried unanimously to close to the public.
Ordinance 09-08 was adopted on a motion by Mr. Martin, seconded by Ms. Lenox, and it was carried unanimously by roll call vote: Mr. Martin, yes; Ms. Lenox, yes; Mr. Kneski, yes.
SPECIAL DISCUSSION
PRESENTATION BY THE NEW JERSEY DEPARTMENT OF TRANSPORTATION: BRIDGE PROJECT ON ROUTE 202 OVERPASS OVER ROUTE 31 Present for this discussion were NJ DOT Representatives Principal Regional Coordinator Lewis Branin and Project Manager Christ Haritos.
Mr. Branin acknowledged the Clerk's assistance in accommodating the NJ DOT in holding this meeting. Mr. Branin explained that the project is a bridge deck replacement on Route 202 and will be bid on May 7th. The intent is to do the construction with minimized impact. Mr. Haritos explained that there were no detours, and he has been in contact with Mr. Chiesa about the work.
Mr. Haritos provided the following details: the work will be done in stages; traffic will continue with some shifts; new plans were provided to the Clerk and handouts were provided to the governing body and the public; bids will be received on May 7; it is the intent of the NJ DOT to complete the project by January 2010 with the hope of completion by December 2009 before winter arrives; it is a federally funded project; comments were made about re-advertising if bids are too high, the effect on the timetable, and the possibility of increased over-time.
Mr. Haritos walked the governing body through the details provided in the hand-out, with the following highlights: this is a standard bridge deck replacement; there will be road widening prior to construction, including the ramp radius for trucks to make a wider swing; work on the left side of Route 31 South Bound will include a sidewalk, removing the deck in a slow process to protect the beams; the deck will be poured without a parapet or sidewalk; two lanes will shift with one as a turn off to stay on Route 31; stage two will be a mirror image on the other side of the bridge; work will include the demolition of the existing deck and some roadwork for a smooth transition without any grade changes, stage three will include a center work zone, on the portion of the bridge not being replaced where the center lane is presently located, pre-cast barriers will be in place as shown on the plans; motorists will have to follow the appropriately marked lanes, and there will be warning signs and travel signs; message display boards will also be used along with other safety devices; stage four will include sidewalk widening, removing the old berm line, curb replacement to its original state, and guide rail installation. Work hours are up to the contractor, and there may be lane restrictions, but there will be continued traffic flow.
Mr. Branin spoke about the key contact personnel, whose contact information will be available to the Township staff on a 24-hour basis. Additionally the State Police will be alerted and assist. Lane closures are permitted between 9 a.m. - 3 p.m. daily.
Mayor Kneski acknowledged that the work needed to be done, but he raised concerns about drivers using a short cut through the Village of Ringoes on Old York Road. Mr. Branin felt that the State could adjust the lane closure timing if there was a problem, i.e., 90% of the time two lanes will be open at all times with some closures at night.
Mr. Haritos felt that there would be no reason for motorists to go off of Route 202 since two lanes will be open the majority of the time and there will be no speed limit reductions; he elaborated on the use of the lanes, ramp modifications to address the larger vehicles, the grade remaining the same, etc. He suggested that there would be very limited restrictions to one lane, and if there was any back up at Route 202/31 and Wertsville Road, modifications could be made to the traffic flow controls. He agreed that if an accident occurred, there was no control over traffic.
Mayor Kneski asked the State representatives to consider a back up plan to prevent motorists from using the side roads and causing damage by large trucks. Mr. Branin again stated that there would be no need for trucks to by-pass the construction on Route 202/31 through the village area since the ramp is open; he did agree that some motorists may use GPS to decide on routing.
Mayor Kneski asked about putting a temporary weight restriction limit on Old York Road during construction and only allowing local deliveries; Mr. Haritos agreed that he would look into this option. Further comments were made about jurisdiction on the roads in the Village area, and who would authorize the temporary weight limit. Additionally, having more police enforcement on the weight restrictions was an option to consider. Mayor Kneski commented on his concerns that were not just the trailers traveling on the back roads, but the safety of the pedestrians, who may be using the crosswalks, and the potential for speeders. Mr. Martin agreed with the Mayor on the potential for speeding through the Village.
Mr. Branin agreed that the NJ DOT would check into the Township's concerns, commenting that the work would have been completed quicker if Route 202 was closed; however, keeping traffic moving in the two lanes was the decision. He also felt that truckers would rather stay on the highway than on the back roads in order to keep up speed. Mr. Haritos explained again that there would be no speed reduction during construction, providing specifics on the regulations. Mr. Haritos and Mr. Branin asked about culverts or bridges on the other road, which would be helpful in getting the weight restrictions. The Clerk suggested contacting Mr. Chiesa for information. Mr. Haritos agreed that he would talk to the Traffic Safety Department. Mr. Haritos referenced the traffic count information on the plans, which showed only 8,000 vehicles at the time of the count; he did not believe drivers would go off of Route 202, i.e., traffic is not that heavy that a problem should occur. He provided some anecdotal information about a bridge repair in Clifton, New Jersey where traffic problems occurred.
Frances Gavigan, a member of the public, commented on traffic slowing down for the turn and commented on the bridge repair. The bridge is designed to take the turns onto Route 31, and she suggested that the state look at the ramp getting onto Route 31, where the curbs are bald because trucks cannot make the diameter. Mr. Branin explained that this maintenance is not in the contract since it is strictly for bridge work as a federally funded project; he suggested that the Township Committee could send a letter to the Commissioner of the New Jersey Department of Transportation for the maintenance issue.
Ms. Gavigan also commented on construction she was familiar with in Bridgewater, New Jersey, commenting on traffic problems, road conditions, traffic speed, traffic counts, culverts, and other items.
Mr. Branin explained that contract and other information will be on the NJ DOT's website if the governing body and the public wished to obtain more information.
The Township Committee thanked Mr. Branin and Mr. Haritos for their attendance this evening.
SPECIAL COMMITTEE REPORTS - None
STANDING COMMITTEE REPORTS
COAH (Affordable Housing):
1) Presentation by Municipal Housing Liaison James Robbins on Requirements for NJ COAH Substantive Certification, Including a Resolution to Bond (See 3/20 Letter from NJ COAH and 4/10 email from Planner Banisch for Background Information.)
Mr. Robbins explained that there were some requirements to complete to answer the March 20 letter from NJ COAH, and a resolution was required to fund potential shortfalls in projects. A resolution was developed by Mr. Robbins and Attorney Lorraine Staples at Gebhardt & Kiefer with language added that the Township will consider funding if they deem a project feasible. Mayor Kneski commented on the resolution providing some flexibility, which was an improvement over a more restrictive commitment.
Mr. Robbins will fax the Township’s response to NJ COAH from his office tomorrow. He commented that East Amwell Township was far ahead of some other municipalities in the process.
Mr. Robbins also commented on a draft COAH ordinance he sent yesterday for perusal; it will include components for future consideration. He stated that the resolution for funding was required this evening.
Mr. Robbins stated that he and Mr. Matheny have discussed "pecking order" for affordable housing issues, and they agreed that all COAH items should be funneled through Mr. Robbins for processing rather than spending funds on Planner or Attorney fees. He further explained that building and construction is down and COAH fees are very limited, so monitoring spending is important. Mr. Robbins noted that he is Municipal Housing Liaison and is doing the Administrative Agent work "as another jersey he wears."
++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
RESOLUTION #71-09
A RESOLUTION REGARDING FUNDING FOR
EAST AMWELL TOWNSHIP’S AFFORDABLE HOUSING PROGRAM
WHEREAS, East Amwell Township filed its Petition for Third Round Substantive Certification of its Housing Plan Element and Fair Share Plan with the New Jersey Council on Affordable Housing (“COAH”) on December 31, 2008; and
WHEREAS, the Township’s Housing Plan Element and Fair Share Plan includes various methods for providing affordable housing including an Accessory Apartment Program, a Supportive Housing Program; and a 100% Affordable Housing Project; and
WHEREAS, East Amwell Township anticipates that funding for these projects will come from the COAH Affordable Housing Trust Fund; the Municipal Affordable Housing Trust Fund; the Federal Home Loan Bank Program, HUD Section 811, New Jersey Department of Health and Human Services; and 9% Low Income Tax Credit Program through the NJHMFA and New Jersey Department of Community Affairs Home Express Program; and
WHEREAS, by letter dated March 11, 2009, COAH acknowledged receipt of the township’s Petition for Substantive Certification and required the submission of a resolution addressing funding for the Township’s program; and
WHEREAS, the New Jersey Fair Housing Act, N.J.S.A. 52:27D-311(d) provides that “[n]othing in [the Act] shall require a municipality to raise or expend municipal revenues in order to provide low and moderate income housing;”
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Committee of the Township of East Amwell, Hunterdon County, as follows:
1. Funding for the Township’s affordable housing program as set forth in its Housing Plan Element and Fair Share Plan will be available through the Township’s Affordable Housing Trust Fund and outside sources; and
2. In the event that such funding and any other source of funding that may become available, is not sufficient as the Township’s Housing Plan Element and Fair Share Plan is implemented over time, and upon written notification by COAH after a finding that inadequate funding exists to complete the affordable housing programs included in the Township’s Housing Plan Element and Fair Share Plan, then the Township, in the discretion of the governing body then representing the Township, may determine to provide for an alternate source of affordable housing funding including, but not limited to, municipal bonding, or elect to modify the Township’s Housing Plan Element and Fair Share Plan to address its affordable housing obligations as they exist at that time.
By Order of the Township Committee,
_________________________ Peter Kneski, Mayor
++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
Motion by Mr. Martin, seconded by Ms. Lenox, and it was carried unanimously by roll call vote to approve the resolution: Mr. Martin, yes; Ms. Lenox, yes; Mr. Kneski, yes.
The governing body thanked Mr. Robbins for his presentation.
ENVIRONMENTAL COMMISSION
1) Sustainable New Jersey Designation: Angela Clerico, from Banisch and Associates, will give a special presentation on the Sustainable New Jersey Designation at the Environmental Commission meeting on April 27, 2009 at 7:30 p.m. Committee members were encouraged to attend since the Mayor previously asked that consideration be given to achieving the designation.
RECYCLING COMMITTEE
1) Appointment of New Member: Mayor Kneski explained that there was a special meeting tonight to interview a candidate for the Recycling Committee, and Sande Katz was an excellent candidate for the Committee. Motion by Ms. Lenox, seconded by Mr. Martin, and it was carried unanimously to appoint Sande Katz to a vacant position with a term ending in December 2009.
UNFINISHED BUSINESS
TOWNSHIP ADMINISTRATOR'S UPDATE
1) Hunterdon County ADA (Disabilities) Program: Mr. Matheny attended the April 16, 2009, program at the Route 12 Complex from 10 a.m. - 3:00 p.m. The purpose of the meeting was to understand the American with Disabilities Act (ADA), and it included an afternoon session given by attorneys. Mr. Matheny concluded that while it did not exactly apply to employees, it was a very interesting program.
2) Recreation Committee Response on Summer Playground: Mr. Matheny reported that at their April meeting, the Recreation Committee discussed the possibility of charging parents for summer playground (i.e, a suggestion brought up by the Township Committee during budget meetings). The determination was that the Recreation Committee did not support charging for the program.
3) Clearance Certificates for Construction Permits: (For the record, this item was also discussed during budget meetings.) The Clerk received copies of ordinances from Princeton Township, Delaware Township, and Alexandria Township for the Certificate of Construction Permit Clearance, and Mr. Matheny explained that they were "the same good boiler plate." He asked if the Township Committee was interested in pursuing the ordinance in East Amwell Township. Mayor Kneski and Mr. Martin agreed that it would be a good idea to pursue.
4) Brush Drop Off and Availability of Mulch at the Grit Yard: Mr. Matheny reiterated the announcement earlier this evening that brush drop off at the grit yard is still an option for residents. There is a large pile of mulch "free for the taking." The material is not perfect, but it is good, usable mulch material. The gates to the grit yard are officially open from 7:00 a.m. - 3:30 p.m. The gates may be unofficially left open at other times to operate on an honor system.
5) Qualified Purchasing Agent (QPA) Course: Mr. Matheny is still taking this sequence of the QPA classes (i.e., four Fridays in April and May).
COMCAST CABLE RENEWAL The April 4, 2009, Letter from Robert Clifton, acknowledging the acceptance of East Amwell Township's Renewal of Municipal Consent, was received. Comcast must now petition the New Jersey Board of Public Utilities for issuance of a Renewal Certificate of Approval.
FORM OF RESOLUTION FOR NJ DOT GRANTS FOR BACK BROOK ROAD AND LINDBERGH ROAD IMPROVEMENTS
Engineer Dennis O'Neal provided a template resolution, which was a specific form of resolution required by the NJ DOT for award of the bid to S. Brothers General Contractors, although the formal resolution was made at the April 9, 2009, Township Committee meeting.
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
RESOLUTION #72 -09
BE IT RESOLVED that The Township Committee of the Township of East Amwell hereby recommends to the New Jersey Department of Transportation that the contract for Back Brook Road and Lindbergh Road Improvements in the Township of East Amwell, County of Hunterdon, be awarded to S. Brothers General Contractors, P. O. Box 317, South River, New Jersey 08882, whose bid amounted to $285,200.00 subject to the approval of the Department of Transportation. The Presiding Officer of this body be and is hereby directed to sign for and on its behalf the contract in the prescribed form for said construction.
By Order of the Township Committee,
________________________
Peter Kneski, Mayor
++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
Motion by Mr. Martin, seconded by Ms. Lenox, and it was carried unanimously to approve the form of resolution.
NEW BUSINESS
RETURN OF MAINTENANCE BOND TO THREE KIDS ENTERPRISES, BLOCK 16/LOT 1.01 Engineer Dennis O'Neal provided his April 15, 2009, letter regarding the release of the maintenance bond for the property. There are some landscape issues, which need to be addressed prior to release of the bond, and the Township Committee directed the Clerk to send a letter to Mr. Lucarini for his attention to the matter.
UPDATE FROM MAYOR KNESKI ON ATTENDANCE AT A SUSTAINABLE ENERGY SEMINAR Mayor Kneski attended a seminar by the NJ Bureau of Public Utilities last week on sustainable energy and green energy. It was the same program he attended last year, and he commented favorably on the session. He noted that many municipalities are applying for energy audits, i.e., 235 municipalities have joined the program and 62 of them have selected their audit firms. He commented on moving forward with the Township's audit and finding ways to save money by offsetting utility bills, and he commended Mr. Matheny and staff for “quarterbacking” the project. Mayor Kneski concluded that it was a good meeting.
HUNTERDON COUNTY UTILITIES AUTHORITY REQUEST FOR INPUT ON MUNICIPAL RECYCLING COMPLIANCE OFFICER POSITION The April 16 letter from Hunterdon County requesting input from municipalities on the Municipal Recycling Compliance Officer Position was acknowledged. There is a special meeting on May 1, 2009, at the County, and Recycling Chairman Will Harrison will be attending. Mr. Martin and Mayor Kneski will try to attend if they can. Mr. Harrison will be reporting to the Township Committee at their meeting on May 14. Mayor Kneski commented on the compliance officer being an important item, which may be considered as a shared service.
OPEN TO THE PUBLIC
Frances Gavigan, 123 Wertsville Road, commented on the Cable renewal, noting that a member of the Cable Advisory Committee contacted her to complain that he was not kept informed by the Chair and did not know about the recent meeting in East Amwell. The Clerk reminded the Mayor that there were no appointments made to an advisory committee this year. Ms. Gavigan was advised that Comcast's attendance was part of the local ordinance, i.e., they will attend on a quarterly basis in a public forum to hear from the public. Mayor Kneski commented on looking at membership on the committee.
Ms. Gavigan asked about timing for the Township Committee to look at the budget to see if they would be able to find money for the rescue squad. Comments were exchanged between the Township Committee, Mr. Matheny, and Ms. Gavigan with the following highlights: if the budget is amended and there is a need to re-advertise, it will delay the award of M & R Materials bids; the M & R Material bids will be open on May 5, and they will be awarded at the special meeting on May 21 to start road projects as quickly as possible; Mr. Matheny explained that it was not a matter of just adding money to the budget, i.e., the auditor must be involved and adjustments must be made to the budget to keep within Cap and the Cap Levy; Ms. Gavigan commented fervently on the problems with the squad during their litigation, asking that the governing body be creative and look for funding; Ms. Gavigan commented on costs to the residents if Lambertville or Raritan Township take over; Ms. Gavigan commented on having volunteers provide maintenance and service to assist the Township; Mayor Kneski said that the governing body will look at the matter.
Motion by Mr. Martin, seconded by Ms. Lenox, and it was carried unanimously to close to the public.
ADMINISTRATIVE REPORTS
TREASURER LUHRS provided the bills of the evening and a March 2009 Revenue Report. Motion by Mr. Martin, seconded by Ms. Lenox, and it was carried unanimously to approve the bills of the evening.
Treasurer's Resolutions:
++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
RESOLUTION #73 -09
BE IT RESOLVED that the Township Committee of the Township of East Amwell adopt this Cash Management Plan as follows:
STATEMENT OF PURPOSE
This Cash Management Plan (the “Plan”) is prepared pursuant to the provisions of N.J.S.A.:5-17 in order to set forth the basis for the deposits and investment of certain public funds of the
IDENTIFICATION OF FUNDS AND ACCOUNTS TO BE COVERED BY THE PLAN
· The Plan is intended to cover the deposit and/or investment of the following funds and accounts of the
1. Animal Control Trust
2. Capital Account
3. Current Account
4. Federal and State Grant Account
5. Housing Trust Account
6. Payroll Account
7. Public Assistance I & II Accounts
8. Unemployment Trust Account
9. Escrow Trust Account
10. Open Space Trust Fund Account
11. State Cash Management Accounts
· It is understood that this Plan is not intended to cover certain funds and accounts of the
1. Municipal Court
2. Tax
DESIGNATION OF OFFICIALS OF THE TOWNSHIP OF EAST AMWELL
The Chief Financial Officer of the Township of East Amwell and the Assistant Treasurer are hereby authorized and directed to deposit and/or invest funds referred to in the Plan.
DESIGNATION OF DEPOSITORIES
The following banks and financial institutions are hereby designated as official depositories for the Deposit of all public funds referred to in the Plan:
· TD Bank
· PNC Bank
· Skylands Community Bank
· Hopewell Valley Community Bank
· State of
All depositories must conform to the Government Unit Deposit Protection Act (GUDPA), shall provide a Notification of Eligibility from the State of
DEPOSIT OF FUNDS
All funds shall be deposited within forty-eight (48) hours of receipt, in accordance with N.J.S.A. 40A:5-15, into the appropriate fund operating accounts. Deposits are picked on a daily basis by an armored car service.
INVESTMENT INSTRUMENTS AND PROCEDURE
The designated official is hereby authorized to invest the public funds covered by this Plan, to the extent not otherwise held in Deposits, in the following Permitted Investments:
1. Deposits with the State of New Jersey Cash Management Fund established pursuant to 1 0f P.L. c.281 (C52:18A-90.4)
2. Certificate of Deposits
3. Bonds or other obligations of the
Obligations guaranteed by the
4. Government money market mutual funds
5. Any obligation that a federal agency or a federal instrumentality has issued in accordance with an act of Congress, which security has a maturity date not greater than 397 days from the date of purchase, provided such obligations bears a fixed rate of interest not dependent on any index or external factor.
WIRE TRANSFER AUTHORIZATIONS
The Chief Financial Officer and the Assistant Treasurer are authorized to do wire transfers from Township Bank accounts to the State of New Jersey Cash Management Plan; other approved investments and to other authorized third parties in order to conduct authorized Township business.
DISBURSEMENT OF FUNDS
All funds shall be disbursed as authorized and directed by the Township Committee. The Chief Financial Officer shall present to the Township Committee a schedule of debt service principal and interest payments. The Chief Financial Officer shall have the authority to make the following disbursements when necessary:
These expenditures will be presented to the Township Committee on the next bill list following payment.
PETTY CASH FUND
Reimbursements for expenditures through the Petty Cash Fund shall be made within limits approved by the Director of the Division of Local Government Services. The Petty Cash Fund shall be maintained in accordance with N.J.S.A. 40A:5-21.
CHANGE FUND
Change Funds have been established by past resolutions of the governing body to provide change to taxpayers making payments.
BONDING
Staff members are covered under a blanket Public Employee Surety Bond except those who need to be covered by a separate surety bond.
COMPLIANCE
The Cash Management Plan of the
As stated in N.J.S.A. 40A:5-14, the official(s) charged with the custody of Township Funds shall deposit them as instructed by this Cash Management Plan, and shall thereafter be relieved of any liability or loss due to the insolvency or closing of any designated depository.
If at any time, this Cash Management Plan conflicts with any regulation of the State of
TERM OF PLAN
This Plan shall be in effect when adopted by resolution of the governing body of the
By Order of the Township Committee,
_____________________
Peter Kneski, Mayor
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
Motion by Ms. Lenox, seconded by Mr. Martin, and it was carried unanimously to approve the Cash Management Resolution.
TAX COLLECTOR HYLAND provided the 2008 Report on Uncollectable Taxes only.
CORRESPONDENCE
The governing body acknowledged receipt of the letter from residents Frank and Virginia Feola regarding their appreciation for the Construction Department staff and their assistance during the permit process. Mr. Matheny has sent individual letters to the Department members to acknowledge their assistance.
Mr. Martin referenced the letter from Jaflo, Incorporated about vegetation maintenance in the Township; he questioned the reference to "34.5 power lines."
ADJOURNMENT
There being no further business, a motion was made by Ms. Lenox, seconded by Mr. Martin, and it was carried unanimously to adjourn the meeting at 9:35 p.m.
_________________________________
Teresa R. Stahl, RMC/CMC
Municipal Clerk