The regular meeting of the East Amwell Township Committee was called to order at 7:30 p.m. Present were Mayor Peter Kneski, Deputy Mayor Linda F. Lenox, and Committee members Patricia Cregar, C. Larry Tatsch, and Timothy Martin. Township Administrator Timothy Matheny and Attorney Richard Cushing were also in attendance.
In compliance with the Open Public Meetings Act, Municipal Clerk Teresa R. Stahl announced that this is a regularly scheduled meeting, pursuant to the resolution adopted on January 4, 2009, and a meeting notice published in the Hunterdon County Democrat issue of January 8, 2009. A copy of the agenda for this meeting was forwarded to the Hunterdon County Democrat, Times of Trenton, Star Ledger, Courier News, posted on the bulletin board, and filed in the Clerk's Office on June 9, 2009.
The meeting opened with the Pledge of Allegiance to the American Flag.
AGENDA REVIEW
Items of correspondence were added: 6/10 Email from Attorney Judy Kopen regarding the award of the 2009 Reclamation and Paving Contract, 6/11 Email from Planning Board Administrator Maria Andrews re: S-1858 Open Space Funding, and 6/11 Email from Planning Board Administrator Maria Andrews re: Important Forest Stewardship Bill.
ANNOUNCEMENTS
A. There will be a free concert at the Marion F. Clawson Memorial Park on Sunday,
June 13, 2009, from 5:00 – 7:30 p.m.
B. Summer Playground will take place at the East Amwell Township School from
June 29 – July 31, 2009. The program is open to students who have completed
Kindergarten through 8th grade. Contact tstahl@eastamwelltownship.com for
further information.
C. There will be no July recycling depot. The next regular monthly recycling depot
will be held on August 1, 2009.
APPROVAL OF MINUTES
May 28, 2009, Minutes were approved on a motion by Ms. Lenox, seconded by Mrs. Cregar, and carried with a minor grammar correction on page 7.
OPEN TO THE PUBLIC (for Comments from the Public for Items Not on the Agenda)
Bill Reiter, 12 Dutch Lane and President of the Amwell Valley Ringoes Rescue Squad, stated that the Township cut $29,000 from the rescue squad budget. He added that the squad needs their driveway fixed at a cost of $ 50,000, which they cannot afford. He asked if the DPW could assist in the repair, including filling in the potholes with Township equipment. Mayor Kneski said that the Township would look into it, but assistance could not be guaranteed since the DPW is doing prep work on capital projects funded by grants. Mr. Reiter stated that the work could be done anytime this summer, and the squad would appreciate it.
Toni Robbi, Route 518, and a member of Farmland/Open Space Preservation Committee (F/OSPC), explained that F/OSPC discussed legislative bills this past Monday, i.e., A-3901/S-1858, the funding of the Garden State Trust Fund. F/OSCP felt that it might have been too late to add it to the Township Committee agenda, but they wanted to recommend to the governing body that they support the passage of continued bonding for open space and farmland. Mr. Robbi explained that land is relatively cheap right now, and it is advantageous to "get as much as we can." Notifying the legislators in a short amount of time was important. Some comments were made about the question on the ballot last year for a continuance of the bond for a one year period; Mr. Robbi gave his opinion on environmental sentiment about the bond issue and the potential to have a permanent source of funding at some point
The Clerk noted that the current bill would extend the bonding initiative for a three year period; the legislative items were added as correspondence during agenda review, and action could be taken later in the meeting.
Andrea Bonette, 17 Ridge Road, agreed with Mr. Robbi's comments, noting that bonding for $600,000,000 was not ideal, but better than doing nothing. The Sourland Planning Council was also supportive of the continued bonding question.
Mrs. Bonette also spoke about the legislation regarding the Forest Stewardship plan, A-3239, which the Sourland Planning Council supports. She understands that the New Jersey Farm Bureau is against the legislation, i.e., farms have to produce income for crops and they believe that woodland owners should sell the trees for income rather than relying on stewardship. She mentioned the Tax Assessor's involvement with woodland management, noting also that once trees are cut, they are gone forever.
Mrs. Bonette commented on potholes on the roads around the township, noting that they are particularly hazardous for motorcycle drivers. She noted that there "is a nasty one" on Ridge Road.
Mrs. Bonette commented on the Meszaros property and the continued interest in purchasing land, including the land owned by the Gutkowski/Paulson sisters. She "was very pleased to see the purchase come to fruition." She also cautioned that purchasers interested in the Meszaros property be cognizant of the history of the property, including state funding of approximately $283,000 for tire clean up, $200,000 for ERM to do a site investigation on the property, and other state money to be reimbursed before the sale. She wanted to make sure that interested persons were aware of the situation.
Motion by Ms. Lenox, seconded by Mr. Tatsch, and it was carried unanimously to close to the public.
Mr. Tatsch commented that Mrs. Bonette "was on the mark" about the Meszaros property, and it was a "key part of negotiations and part of the package."
INTRODUCTION OF ORDINANCES/PUBLIC HEARINGS - None
SPECIAL DISCUSSIONS
CONTRACT FOR 2009 RECLAMATION AND PAVING CONTRACT
Committee members reviewed the May 28, 2009, letter from Engineer O'Neal outlining the summary of the bids received on May 27, 2009, for the reclamation and paving of Garboski and North Hill Roads. The certifications of funds for both reclaiming and paving were provided by Treasurer Jane Luhrs on June 11, 2009.
Attorney Kopen's email recommended the award to DeSantis Construction Inc., subject to their provision of a notarized letter from the Corporate President indicating that the Office Manager was authorized to sign on behalf of the corporation. The Clerk acknowledged receipt of this letter. Mr. Cushing commented that Ms. Kopen had discussed this issue with the Department of Community Affairs, and while there is no case law about this matter, they agreed it was reasonable to proceed. Mr. Cushing recommended adding a statement in the resolution that the municipality was waiving any informality to the bid.
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RESOLUTION # 91-09
WHEREAS, the Township of East Amwell solicited bids for the 2009 Reclamation and Paving Project for a bid opening on May 5, 2009, at 11:00 a.m.; and
WHEREAS, there were two bids for paving received from Top Line Construction Corporation in the amount of $49,576.50 and from DeSantis Construction Inc. in the amount of $49,562.70;
WHEREAS, based on Engineer review dated May 28, 2009, and Attorney review dated June 10, 2009, which were satisfactorily received,
NOW, THEREFORE BE IT RESOLVED by the Township Committee of the Township of East Amwell, that they hereby award the following contract, subject to waiver of any informality to the bid:
DeSantis Construction, Inc.
491 Elizabeth Avenue
Somerset, NJ 08873
Up to the amount of $49,562.70
For MABC Surface Course, M I-4, Variable Thickness
By Order of the Township Committee,
________________________
Peter Kneski, Mayor
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Motion by Mr. Tatsch, seconded by Ms. Lenox, and it was carried unanimously to approve the resolution.
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RESOLUTION #92-09
WHEREAS, the Township of East Amwell solicited bids for the 2009 Reclamation and Paving Project for a bid opening on May 5, 2009, at 11:00 a.m.; and
WHEREAS, there was one bid for reclamation received from Reclamation of Kingston, LLC; and
WHEREAS, based on Engineer review dated May 28, 2009, and Attorney review dated June 10, 2009, which were satisfactorily received,
NOW, THEREFORE BE IT RESOLVED by the Township Committee of the Township of East Amwell, that they hereby award the following contract:
Reclamation of Kingston, LLC
P. O. Box 292
West Hurley, NY 12491
Up to the Amount of $19,480.00
For In-Place Reclaiming 8 inch Deep
By Order of the Township Committee,
____________________________
Peter Kneski, Mayor
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Motion by Mrs. Cregar, seconded by Mr. Martin, and it was carried unanimously to approve the resolution.
SPECIAL COMMITTEE REPORTS - None
STANDING COMMITTEE REPORTS
HISTORIC PRESERVATION COMMITTEE: Kat Cannelongo, Chair of the Historic Preservation Committee, was present during this discussion.
1) Update on Clawson House: Ms. Cannelongo provided a handout entitled "NJ Historic Trust Grant Critique," based on a conversation with Glenn Ceponis. Highlights of her report included the following: she was advised that the award is not usually given to first time applicants; she was told that the Township's application for the Clawson House was near the top of the list, and the Township should apply again; an independent consulting group recommends the grant funding, and some of the reasons East Amwell's application was rejected was the substitute materials listed for the repair, i.e., Pella windows and vinyl siding - the group would rather see a more historic restoration such as refinishing the existing clapboard to remain true to the era.
Ms. Cannelongo continued, as follows: the drawings need more details as to what materials are being specified for the job, i.e., looking at salvage places to buy historic parts such as moldings; the consultants also felt that there was a problem with the stabilization; Mr. Ceponis suggested that Ms. Cannelongo may wish to further discuss this, and she felt that Mr. Golda might be the appropriate person to call him back about this issue.
Ms. Cannelongo mentioned the need to have the public benefit come across better, including who would be using the house when the project was complete. The state also wanted more information on a curator and who would "man" the house when it was completed. Historic Preservation is reaching out to senior citizens to see if they are interested in support and in fund-raising for the house. The state is also interested in the significance of the house itself, and more information will be obtained from the Hall of Records.
Ms. Cannelongo mentioned a recent Easter dinner at her house, when her niece's friend (who is an historical architect with an international firm in New York) agreed to work on the Clawson House project "gratis." Ms. Cannelongo spoke with the architect again last week, and she is still willing to assist. She is looking for a set of house plans and she will eventually need to go inside to look at the site, if possible. Mr. Matheny thought this was do-able. Mr. Tatsch was grateful for all the work done so far, noting that the Township "has exhausted all within our realm with Historic Preservation, and any additional guidance is great." Mr. Martin asked if Ms. Cannelongo's friend would be able to help with grant wording; Ms. Cannelongo felt she could.
Ms. Cannelongo noted that the architect would be able to help with specifications, including the siding type. She commented that the architect felt that the existing siding was in good shape, "all things considered." Ms. Cannelongo asked if Mr. Golda would be upset with another architect being called in. Mr. Tatsch stated that Mr. Golda's services were used to submit the application to the state for approvals and for the grant application itself; he was not requested to do a real in-depth study or provide expertise on everything that the state was looking for or where products could be found. Mr. Tatsch felt that Mr. Golda should be advised that the state is looking at the next level, and the Township has been offered some assistance at no cost; the Township Committee would like to move plans ahead. Ms. Cannelongo felt that Mr. Golda still may need to be involved on a consultation basis.
Mr. Matheny reiterated the fact that a few years ago Mr. Golda was contracted to draw up the plans to received State Historic Preservation Office (SHPO) approvals. Ms. Cannelongo felt that at some point both architects may need to work together; however, the Township Committee agreed that the first step is to get the plans to Ms. Cannelongo's friend to review.
Mayor Kneski asked about the stabilization and venting; Ms. Cannelongo agreed to call Mr. Ceponis about this.
Mr. Tatsch commended Ms. Cannelongo and the rest of the Historic Preservation team for "the amazing work" they have done, including the work on the Quick Collection and other projects. Mr. Tatsch commented on meeting with Ms. Cannelongo a few weeks ago, and he wanted the Township Committee to be aware of the outstanding work that the Historic Preservation Committee is doing.
Ms. Cannelongo pointed out that Historic Preservation Committee member David Harding prepared the grant application for the Clawson House and "he did an awesome job."
ENVIRONMENTAL COMMISSION
1) Final Project Summary for the 2008 ANJEC Smart Growth Grant Project for the East Amwell Township Conservation Easements Inventory: The Clerk pointed out that there was no action required; however, the result of the grant was the creation of the easement inventory as an excellent resource for the municipality, thanks to the Environmental Commission’s fine efforts.
2) Sustainable Jersey Green Team: The Environmental Commission provided their May 31 memo indicating their willingness to participate in the Sustainable Jersey Program. The Clerk reminded the governing body that at the May 14, 2009, meeting, she and Ms. Lenox were going to discuss some issues, including finding out more information on whether or not participating in the voluntary program would eventually require anything permanent. Nothing in the literature, including Frequently Asked Questions, implies this. The memo from Environmental Commission also asks that others in the community be invited to participate. A suggestion was made to get back in touch with the Environmental Commission and ask them if they wish to take the lead and whether they have some suggestions on whom to include on the committee. Once this information is collected, the governing body would be willing to pass the necessary resolution. The deadline for the resolution is September 9.
BOARD OF ADJUSTMENT
1) Letter of Resignation from Amy Zambrowski: The Committee acknowledged the June 2 letter from Amy Zambrowski resigning from her position on the Board of Adjustment. A motion was made by Mr. Tatsch, seconded by Ms. Lenox, and carried unanimously to accept the letter with deep regret.
Mayor Kneski also noted that Mrs. Zambrowski has expressed interest in serving on the Historic Preservation Committee; her request will be put on file for any future openings.
UNFINISHED BUSINESS
TOWNSHIP ADMINISTRATOR'S UPDATE
1) Reappointment of Tax Assessor Marianne Busher: Mr. Matheny explained that Ms. Busher's first term is coming to a close, and this will be an appointment for a second term, which is a tenure term. Mr. Matheny spoke with Ms. Busher about her appointment, she is very much interested in continuing in East Amwell Township, and Mr. Matheny commented on Ms. Busher being a "consummate professional."
Mr. Tatsch commented on being her Township Committee liaison for a period of time, and "it has been a pleasure to work with her. She is a very nice person and a complete professional." The governing body was very supportive of this reappointment.
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RESOLUTION #93-09
BE IT RESOLVED by the Township Committee of the Township of East Amwell that they hereby reappoint Marianne Busher as the East Amwell Township Tax Assessor to a second term, her tenure term, effective July 1, 2009.
By Order of the Township Committee,
___________________________
Peter Kneski, Mayor
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Motion by Mr. Tatsch, seconded by Ms. Lenox, and it was carried unanimously to approve the resolution.
2) Training for Certification - Policy Manual Revision: Mr. Matheny explained that the policy manual change in front of the governing body tonight showed a section in red, which was the result of discussions at the last meeting. Under Definition of Positions Requiring Certification, he explained that if employees are full time elsewhere and require certification as part of their full time employment, East Amwell Township will not pay for re-certification classes. Additionally, payment for part-time employees serving in the same position in multiple municipalities will have their class payments based on the number of hours they serve. There was a minor correction also in the section under Category E, League of Municipalities Training, to include the wording “as well as any other authorized training.” Mr. Matheny asked the Township Committee to approve the amendment.
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RESOLUTION #94-09
BE IT RESOLVED by the Township Committee of the Township of East Amwell that they hereby approve the amendment to the policy manual, as outlined in Mr. Matheny's memo of June 3, 2009 pertaining to Policy Number 4.4, Courses, Seminars, Membership Fees and Mileage Compensation.
By Order of the Township Committee,
____________________________
Peter Kneski, Mayor
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Motion by Mr. Martin, seconded by Ms. Lenox, and it was carried unanimously to approve the resolution.
3) Spring Hill Road Closure: The June 8 email from Township Engineer O’Neal included the June 5 email Montgomery Township contained a request for a resolution from the governing body to allow the closure of Spring Hill Road during the construction phase of this multi-jurisdictional project.
Mayor Kneski asked about the detour route for the project; Mrs. Cregar reminded him that a copy of the detour was attached to the email.
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RESOLUTION #95-09
BE IT RESOLVED by the Township Committee of the Township of East Amwell that they hereby acknowledge and accept the June 2, 2009 memorandum from Township of Montgomery Engineer Hongdar Chi regarding the necessity to close Spring Hill Road for through traffic during the construction project which is scheduled to start on or after June 19, 2009, and to be completed by September 30, 2009; and
BE IT FURTHER RESOLVED that the governing body agrees that the contractor must post the road closure and detour signs for the detour provided in the June 2, 2009, memorandum, noting that during the road closure, the road will remain open to all emergency vehicles, school buses, mail and local deliveries, garbage collection and local residents at all times.
By Order of the Township Committee,
___________________________
Peter Kneski, Mayor
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Motion by Ms. Lenox, seconded by Mrs. Cregar, and it was carried unanimously to approve the resolution.
4) Animal Census Taker Positions: Mr. Matheny outlined his June 10 memo regarding the positions, i.e., the census is required every two years; there were six candidates who applied and were interviewed; two employees will receive a total of $825 for completion of the census in township district (the township will be divided into two districts).
Mr. Matheny recommended the appointment of the following two candidates: Kevin Bradstreet, a junior Political Science major and Nery Ragno, who previously worked for Merrill Lynch, currently works at UPS and is a bi-lingual individual.
Ms. Lenox commented favorably on Nery Ragno, stating that she lives on her road, loves dogs, and is very friendly. Mr. Matheny explained that Mr. Bradstreet lives on Larsen Road, that the Township will be divided into two districts, each employee will be responsible for one district, and Census Takers will work with Pam Dymek in the office as a contact. They will be doing the work independently and will have I.D. cards provided by Hunterdon County; they will let the office know when they are working as a safety precaution.
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RESOLUTION #96-09
BE IT RESOLVED by the Township Committee of the Township of East Amwell that they hereby recommend the following appointments as the 2009 Animal Census Takers: Kevin Bradstreet and Nery Ragno; and
BE IT FURTHER RESOLVED that the 2009 Salary and Wage Resolution be amended as follows:
Add:
Name Compensation
Dog Census Taker Bradstreet $325 and $500 mileage
Dog Census Taker Ragno $325 and $500 mileage
By Order of the Township Committee,
_____________________________
Peter Kneski, Mayor
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Motion by Mr. Martin, seconded by Ms. Lenox, and it was carried unanimously to approve the resolution.
5) Website Maintenance: Mr. Matheny explained that resident Angelo Lovisa, an expert in the computer field, looked at website companies, and he recommended the consideration of City Connections. Mr. Tatsch and Mr. Matheny also met with City Connections representatives at the League of Municipalities, and "they were impressed," noting that the company hosts many municipal sites. Additionally, over three years ago, Mr. Cushing recommended that the governing body look at City Connections for information on websites.
Mr. Matheny catalogued some of their offerings, i.e., website hosting, scanning, PDF preparation, forms, email notices to residents, 99% same day service, privacy statements, OPRA requests, policies, etc. The base price is usually $995.00 for set up and $3,960 as an annual contract; however, the company agreed to a price of $746 for set up and $3,366 as the annual fee. Mr. Matheny explained that the service will more than handle the municipality's needs. There is funding in the budget for the site, and the contract was reviewed by Mr. Cushing for language. Mr. Cushing explained that the contract contained standard language, including a mutual indemnification agreement, and it was satisfactory.
Committee members were in favor of moving ahead, noting it is important to get messages out to the public. Mr. Tatsch commented on depending on the services of volunteers up until this time, volunteers who have done a great job and who were very helpful in getting to the point the municipality is at now. He agreed that it was "time to take the leap."
Mr. Cushing spoke about having The Code on the website; it is on the current site now, and it will be transferred to City Connections, once an agreement is in place.
Mr. Matheny explained that he was updating the governing body about the matter, and contracting with City Connections is in the realm of what he can do as Township Administrator/Purchasing Agent.
Mr. Matheny also updated the Township Committee about the purchase of two Snap Scan scanners for the Clerk and Deputy Clerk, which were purchased at discount prices. These are the scanners previously recommended by Mr. Martin, and they should be "fast and simple" to operate.
6) Resolution for Rain Garden at Clawson Park: Environmental Commission Member Toni Robbi was present during this discussion. Mr. Robbi sent an email dated June 7 requesting a resolution to develop three rain gardens at Clawson Park, and he and Dick Ginman met with Mr. Matheny to discuss the proposal. The cost will be around $1,900 with the money taken from the Open Space Trust Fund. The gardens will provide a long term benefit, including eliminating the need for mowing in the garden areas.
Mr. Robbi explained that a resolution is required so that Master Gardeners from Hunterdon and Somerset Counties, associated with Rutgers Extension, will be able to participate in the design of the three rain gardens. Resident Connie Hughes is involved with the Master Gardeners group. Their rules require a commitment in writing to support the project. Mr. Robbi added that the gardens will be near the detention basins, will be consistent with the River Friendly Program at the last Township Committee meeting, and will serve an educational purpose in hopes that people will see them and duplicate them in the own yards. The gardens will also help to alleviate water problems. Mr. Robbi stated that both the Environmental Commission and F/OSPC are supportive of the development of the rain gardens, and he would like to get the resolution to Ms. Hughes for a July meeting.
Mr. Robbi could not guarantee the $1,900 ceiling on funds. He stated that Dick Ginman spoke with John Perehinys of Sweet Valley, who will do the digging for a fee but will make a donation by way of a tax write off. Additionally, the soil dug out of the gardens will be put in the area of the skating rink in an effort to level and improve it.
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RESOLUTION #97-09
BE IT RESOLVED by the Township Committee of the Township of East Amwell that they hereby support the project of the creation of three rain gardens being developed in the Marion F. Clawson Memorial Park, with the design and assistance of the Hunterdon-Somerset County Master Gardeners; and
BE IT FURTHER RESOLVED that a certified copy of this resolution be provided to the Master Gardeners with the Township's appreciation for their assistance.
By Order of the Township Committee,
____________________________
Peter Kneski, Mayor
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Motion by Ms. Lenox, seconded by Mrs. Cregar, and it was carried unanimously to approve the resolution.
Mr. Robbi stated that planting of the gardens will take place in the fall.
7) Request from Tax Collector for Inserts in the Annual Tax Bill Mailing: The Clerk explained that there have already been requests from the Construction Department and Recreation Committee for partial page inserts. The Recycling Committee also requested a full page, and the Clerk's Office usually puts in a full page. Additionally, since there is no fall newsletter this year, the annual required Stormwater Management insert, a two sided brochure, must be in the tax bill mailing to meet NJ DEP requirements.
Mayor Kneski asked about including a pie-shaped graph showing where taxes are spent. Ms. Lenox explained that this is usually part of the tax bill; it was acknowledged that some residents do not read the tax bill in its entirety and may miss it. The possibility of putting the pie-shaped graph on the website was suggested.
The recommendations for the mailing should be back to the Tax Collector by June 28; monitoring the number of inserts to eliminate the need for extra postage is important.
8) Card Access System: Mr. Matheny received a quote of $9,700 to install the system on six doors, including all work, installation, tags, and key fobs. He spoke about the technological and "robust" system. The amount is within the budget allocated for the project, and he will be proceeding with getting additional quotes. Mr. Matheny also got a quote of $2,000 to add two more doors to the system. As part of the work, the doors will be re-keyed so that the existing keys cannot be used to over-ride the system.
9) Shared Police Study: Mayor Kneski, Mr. Tatsch, and Mr. Matheny attended a meeting on June 10 at the County Chamber of Commerce, and a draft copy of the report was provided. Mr. Matheny commented on receiving good information, noting that East Amwell Township "is in the back seat" of the proposal at this time. The draft is a non-public document and includes proprietary, confidential information. The County is looking for comments by June 19, and he asked other Township Committee members to contact him if they wished to review his copy of the draft. Mr. Matheny noted that former Shared Services Coordinator Michael Capabianco has returned to his position at the Chamber.
10) Summer Playground Directors: Resignation & Posting of Position: Mr. Matheny explained that the Township received information from Ashley Luhrs that she will be unable to serve as a Director at the Summer Playground this year since she has a full time job in Virginia where she goes to school. The position was posted but not advertised because of the short turn around time; there will be time to interview and make a recommendation for an appointment by the next Township Committee meeting.
11) Bicycle Race in East Amwell Township: Mr. Matheny commented on resident concerns about the up-coming bicycle race. He has been fielding telephone calls and reassuring the residents that the State Police are fully aware of the race, have officers assigned, and "it is under control."
12) Oliver Builders Telephone Call: Mr. Matheny received a call from Oliver Builders who provided an estimate for the Clawson Park Barn last year. Their business is "not as crazy as last year's" and they are soliciting business. Mr. Matheny explained that there is still funding available in the ordinance for the barn, and Oliver will be providing further information on barn costs.
13) Principles of Public Purchasing: Mr. Matheny satisfactorily completed the third part of the purchasing classes. He explained that part of the criteria for certification includes being a Purchasing Agent or working on it. He has served as the East Amwell Purchasing Agent as part of his appointment as Township Administrator for three years. Along with his past work and college experience, this will help with the qualifications for the certification.
The Township Committee congratulated Mr. Matheny on his success.
Mayor Kneski moved to New Business since there was a representative from Kanefsky/Lipka in the audience.
NEW BUSINESS
KANEFSKY & LIPKA, B. 14.01/L. 32 SUBDIVISION ON TOAD LANE: SUBMISSION OF DEVELOPER'S AGREEMENT, CASH PERFORMANCE BOND, AND INSPECTION FEES
Guliet Hirsch, an attorney from Archer and Greiner, was present to represent the applicants.
Ms. Hirsch explained that the Toad Lane subdivision dated back to 1992 and was scaled back to include five lots in the Residential zone and one in the Highway and Office zone. As part of their final approval, they need to record the plat by tomorrow (June 12). The applicant has posted cash instead of a performance bond and has provided the necessary inspection fees. Ms. Hirsch was asking the Township Committee to sign and approve the developer's fee, which was prepared by Attorney Cushing. Attorney Cushing previously provided the Clerk with a statement that he did prepare the agreement. Ms. Hirsch also noted that there is a required signature needed on Exhibit C to allow her to record the conservation easement.
Mr. Cushing explained that the resolution this evening is to authorize the Mayor and Clerk to sign the developer’s agreement and Exhibit C concerning the conservation easement. The Clerk explained that she would leave the completely executed copy of the agreement with the signed plats, which were to be picked up from the Planning Board Administrator on Friday. Ms. Hirsch stated that she would take the original signature on Exhibit C with her this evening.
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RESOLUTION #98-09
BE IT RESOLVED by the Township Committee of the Township of East Amwell that they hereby authorize the Mayor and Clerk to execute the developer’s agreement for the Kanefsky-Lipka subdivision, Block 14.02/Lot 32, as prepared by the Township Attorney.
By Order of the Township Committee,
___________________________
Peter Kneski, Mayor
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Motion by Mr. Martin, seconded by Mr. Tatsch, and it was carried unanimously to approve the resolution.
UNFINISHED BUSINESS, Continued
RESOLUTION TO ENTER EXECUTIVE SESSION:
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RESOLUTION #99-09
WHEREAS, the Open Public Meetings Act, P.L. 1975, Chapter 231 permits the exclusion of the public from a meeting in certain circumstances; and
WHEREAS, East Amwell Township Committee is of the opinion that circumstances presently exist; and
WHEREAS, the governing body of the Township of East Amwell wishes to discuss litigation, potential litigation, land acquisition, and to receive advice from the attorney; and
WHEREAS, minutes will be kept and once the matter involving the confidentiality of the above no longer requires that confidentiality, then minutes can be made public;
NOW, THEREFORE, BE IT RESOLVED that the public be excluded from this meeting.
By Order of the Township Committee,
___________________________
Peter Kneski, Mayor
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Motion by Mr. Martin, seconded by Mr. Tatsch, and it was carried unanimously to approve the resolution.
The executive session began at 8:43 p.m.
The regular meeting resumed at 9:09 p.m., and Attorney Cushing left the meeting at this time.
COMCAST QUARTERLY MEETING, SCHEDULED ON JUNE 25, 2009
The Clerk asked if the governing body still wanted to have representatives from Comcast appear for a quarterly meeting even though there have been no complaints received from the public. She also noted that the representatives were present at the April 9 meeting. Mayor Kneski explained that he recently had a long conversation with a Comcast representative about the need to install a digital adapter if the cable is installed directly on the TV in order to get digital channels. Mr. Martin spoke about better emergency service he recently experienced.
Comcast representatives will be requested to attend the June 25, 2009, Township Committee meeting, and they will be asked about the adaptor requirement for cable connection.
NEW BUSINESS, Continued
ALCOHOLIC BEVERAGE CONTROL SOCIAL AFFAIR PERMIT – AMWELL VALLEY FIRE COMPANY
The Fire Company plans an event on July 13, 2009, (not June 13) at The Ridge at Back Brook, and a social affair permit application has been completed.
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RESOLUTION # 99-09A
BE IT RESOLVED by the Township Committee of the Township of East Amwell, County of Hunterdon, State of New Jersey, that they have no objection to a Special Permit for a Social Affair being granted to the Amwell Valley Fire Company (Club License #1008-31-002-01) from the New Jersey Division of Alcoholic Beverage Control for an event to be held on July 13, 2009, for an event to be held at The Ridge at Back Brook.
By Order of the Township Committee,
__________________________
Peter Kneski, Mayor
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Motion by Mrs. Cregar, seconded by Ms. Lenox, and it was carried unanimously to approve the resolution.
2009 ALCOHOLIC BEVERAGE CONTROL LICENSE RENEWALS FOR THE AMWELL VALLEY FIRE COMPANY (1008-31-002-001) AND BREANNEX, INC (HARVEST MOON INN) (1008-32-001-006)
Applications for the two renewal licenses have been received, and the tax clearance certificates were also provided. Both license holders provided the newly adopted local fees.
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RESOLUTION #100-09
WHEREAS, the Amwell Valley Fire Company, 22 Ringoes Road, Ringoes, New Jersey 08551 has applied for the renewal of their Club License #1008-31-002-001; and
WHEREAS, the application has been submitted in proper order, the appropriate fees submitted and no complaints have been filed with the Municipal Clerk obtaining to the granting of the renewal of this license; and
WHEREAS, the Township Committee finds that the applicant is qualified to be licensed according to all standards established by Title 33 of the New Jersey Statutes and regulations promulgated hereunder, as well as municipal ordinance and conditions consistent with Title 33;
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of East Amwell, County of Hunterdon, State of New Jersey, that the renewal of the Club License for the Amwell Valley Fire Company be approved, and
BE IT FINALLY RESOLVED that this renewal shall be effective July 1, 2009, and the Municipal Clerk is hereby authorized to sign and seal said license certificate on June 30, 2009, and deliver the same to the Amwell Valley Fire Company on that date.
By Order of the Township Committee,
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Peter Kneski, Mayor
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RESOLUTION #101-09
WHEREAS, Stan and Theresa Novak applied for the renewal of the Plenary Retail Consumption License - number 1008-32-001-006 with “Broad Package Privilege” for said premises, The Harvest Moon Inn, and
WHEREAS, the application has been submitted in proper order, the appropriate fees submitted and no written complaints have been filed with the Municipal Clerk objecting to the renewal of this license, and
WHEREAS, the Township Committee finds that the applicant is qualified to be licensed according to all standards established by Title 33 of the New Jersey statutes and regulations promulgated thereunder, as well as municipal ordinances and conditions consistent with Title 33,
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of East Amwell, County of Hunterdon, State of New Jersey, that the renewal of the Plenary Retail License for Brennex, Inc. under the name of The Harvest Moon Inn be approved and is hereby granted, subject to the following conditions:
a) It shall be noted on the license that “This license bears the ‘Broad Package Privilege” pursuant to P.L. 1948, Chapter 98 (N.J.S.A. 33:1-12.23) and N.J.A.C. 13:2.35.1 et. se. (formerly state regulations No. 32).”
b) This renewal shall be effective July 1, 2009, and the Municipal Clerk is hereby authorized to sign and seal said license certificate on June 30, 2009, and deliver the same to the Harvest Moon Inn on that date.
By Order of the Township Committee,
_____________________________
Peter Kneski, Mayor
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Motion by Mr. Tatsch, seconded by Ms. Lenox, and it was carried unanimously to approve the two resolutions for 2009 ABC licenses.
RESOLUTION TO SUBMIT AN NJ DOT APPLICATION FOR THE MA 2010 ROAD PROJECT: DUTCH LANE OVERLAY AND GRADING WITHIN SIGHT TRIANGLES AT BACK BROOK ROAD
The Clerk explained that the application has been completed electronically by Hopewell Valley Engineering, and the resolution is part of the submission. The grant amount requested for the work on Dutch Lane is $322,460. Some comments were made about coordinating work on Dutch Lane with Hunterdon County to improve the intersection of Dutch and Wertsville Roads.
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RESOLUTION # 102 -09
APPROVAL TO SUBMIT A GRANT APPLICATION AND
EXECUTE A GRANT AGREEMENT WITH THE NEW JERSEY
DEPARTMENT OF TRANSPORTATION FOR THE MA-2010–
EAST AMWELL TOWNSHIP – 00160 DUTCH LANE
ROAD IMPROVEMENTS
WHEREAS, an electronic application will be submitted through the NJ Department of Transportation’s System of Administering Grants Electronically (SAGE) on June 13, 2009; and
WHEREAS, it is necessary to adopt a resolution approving the submittal of the grant application within thirty days of the electronic submission date;
NOW, THEREFORE, BE IT RESOLVED that the Township Committee of the Township of East Amwell, formally approves the grant application for the above stated project.
BE IT FURTHER RESOLVED that the Mayor and Clerk are hereby authorized to submit an electronic grant application identified as the MA-2010 - East Amwell Township -00160 Dutch Lane Road Improvements to the New Jersey Department of Transportation on behalf of the Township of East Amwell.
BE IT FURTHER RESOLVED that the Mayor and Clerk are hereby authorized to sign the grant agreement on behalf of the Township of East Amwell and that their signature constitutes acceptance of the terms and conditions of the grant agreement and approves the execution of the grant agreement.
By Order of the Township Committee,
___________________
Peter Kneski, Mayor
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Motion by Ms. Lenox, seconded by Mrs. Cregar, and it was carried unanimously to approve the resolution.
OPEN TO THE PUBLIC
Motion by Ms. Lenox, seconded by Mr. Tatsch, and it was carried unanimously to open to the public.
Frances Gavigan, 123 Wertsville Road, asked about the proposal for the Dutch Lane overlay, asking if residents were made aware of the plans, considering the impact on them, mentioning Mr. Reiter as one concerned citizen. She was advised that the application was for grant funding, and the project was for overlay and drainage improvements.
Ms. Gavigan asked about the soft costs for the project by engineer, especially in light of some recent concerns raised by Three Kids Enterprises; she commented on Hunterdon County tracking internal soft costs, asking if the Township considered doing this. She was advised that the Township does track soft costs by project.
Ms. Gavigan asked if the Township has a list of on-going projects. Mayor Kneski explained that he was working with Public Works to develop a five year road plan, but because of budget constraints, the project was not completed. The plan would provide ranks and improvement costs, and it would be a valuable tool for grant funding.
Ms. Gavigan pointed out that Van Lieu’s Road should be included on the road project list. She also encouraged the governing body to keep communications open and allow feedback to help diffuse situations.
Ms. Gavigan spoke about an electronic inventory of bridges and culverts.
Motion by Mr. Tatsch, seconded by Ms. Lenox, and it was carried unanimously to close to the public.
ADMINISTRATIVE REPORTS
TREASURER LUHRS presented the bills of the evening and a statement of cash on hand.
Motion by Mr. Martin, seconded by Ms. Lenox, and it was carried unanimously to approve the bills of the evening.
Neither the Treasurer or the Tax Collector provided any resolutions.
All other administrative reports were noted without comments.
CORRESPONDENCE
The two items of correspondence added during agenda review were briefly discussed, and the governing body agreed that they were supportive of notifying legislators of their interest.
Continuance of Funding for the Garden State Trust Fund (A-3901/S-1858): There was a sample letter provided by the Sourland Planning Council to send to the legislators to support the continuance of funding. Motion by Mrs. Cregar, seconded by Ms. Lenox, and it was carried unanimously to send the letter to the legislators asking for continued funding of the Garden State Trust Fund.
Forestry Stewardship Bill (A-3239): The Township Committee also supported notifying the legislators to pass the stewardship bill. Motion by Mr. Tatsch, seconded by Mr. Martin, and it was carried unanimously to have the Clerk notify local legislators of their interest having A-3239 passed.
Ms. Lenox spoke about the 6/2 mailing from the League of Municipalities which included a pie shape graph with incorrect information.
ADJOURNMENT
There being no further business, a motion was made by Mr. Martin, seconded by Mr. Tatsch, and it was carried unanimously to adjourn the meeting at 9:38 p.m.
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Teresa R. Stahl, RMC/CMC
Municipal Clerk